Scope_of_Work_Provide_Construction_Materials_at_Ramp_49.doc

CAPE HATTERAS NATIONAL SEASHORE

Outer Banks Group

Statement of Work Emergency Restore Ramp 49

1.0 INTRODUCTION

The National Park Service (NPS) Outer Banks Group (OBG) will be contracting the purchase of construction materials to several sites on Cape Hatteras National Seashore.

2.0 CONSTRUCTION SITE LOCATION

The site locations include:

1) Ramp 49 located on Billy Mitchell Road near the Frisco Campground – 53415 Billy Mitchell Rd, Frisco, NC 27936

2) Stockpile Site at Cape Point Campground – 46700 Lighthouse Rd, Buxton, NC 27920

3.0 BACKGROUND AND EXISTING CONDITIONS

The NPS maintains vehicle access ways to the National Seashore using a variety of materials for the surface. A mixture of clay and shells per the instructions of the North Carolina Coastal Area Management Agency (CAMA) is used for repairs and maintenance to the access ways. The existing site for the delivery at Ramp 49 is an unpaved surface along Billy Mitchell Rd in Frisco, NC. The NPS has sand ramps at various locations along Highway 12. The NPS stores a stockpile of material on a paved surface at the end of Cape Point Campground off of Lighthouse Rd in Buxton, NC.

The following pictures show aerial photos of the project sites:

Figure 1: Ramp 49 project site in Frisco, NC

Figure 2: Stockpile Site in Buxton, NC

4.0 STATEMENT OF WORK

The contractor will provide all technical support, materials, tools, equipment, and manpower required to provide the NPS with the following:

Base BID: Provide the following at the locations listed. The Contractor must meet the requirements and deliverables. Take special note of the additional requirements below – receipts showing weights/volumes must be provided to the NPS and a copy kept for the Contractor’s records.

Ramp 49:

· 1,000 cy clay sand mixture

· 700 cy clam shell

· Provide and plant 2,500 sprigs of American Beach Grass approximately 18 inches apart along the shoulders and swales of Ramp 49 after all material has been delivered and spread and compacted on site.

· Overseed the shoulders and swales (approximately 30,000 square feet) with 100% rye grass. The seeding will be required along Ramp 49 between Billy Mitchell Rd and the intersection with the inner dunal rd, approximately 1,215 feet x average 12 ft wide on both sides of the ramp driving surface.

Material Requirements:

1) The clay soil mixture must meet the following specifications:

a. The clay mix must be obtained from a source considered local to the Outer Banks. Local material is considered to be material having a zero content of invasive species of plants, or any organic material. Top soil will not be accepted. Unsuitable material will be rejected and returned to the vendor at the vendor’s expense and will not be dumped on site.

b. The clay mix will be a product referred to as sandy loam and have an overall gradation of the following: 55-79 percent sand; 5-20 percent silt; and 12-20 percent clay.

c. Percentages of the listed soil contents may vary by plus or minus 2-3 percent, which can be discussed with the vendor providing the material.

d. The vendor supplying the clay mix is responsible for obtaining test results of the content of the material. The test results must be submitted to the NPS prior to delivery. Test results must be performed by an independent lab. The test requirement is for one sample per dig location, or one sample per 250 cubic yards, whichever is greater. The soil analysis must show the particle distribution including at a minimum:

i. Sieve size

ii. Percent passing each sieve

iii. Total percent gravel/coarse grains

iv. Total percent sand

v. Total percent silt

vi. Total percent clay

vii. Soil group classification

2) The clam shells must meet the following specifications:

a. The clam shells must be crushed and rolled to reduce edges. Whole shells should not account for more than 25% of the delivered material.

b. Scallops, cockle shells, whelks, and cone shells can be included but should not be more than 10% of the total shell volume.

c. Oyster shells may not be substituted.

The NPS reserves the right to take samples of any or all deliveries to be tested for consistency and material distribution. The NPS reserves the right to withhold payment for any delivery that does not meet expectations as agreed upon between the NPS and contractor providing the material. If the material is deemed inadequate the NPS may reject the delivery and the contractor must provide additional material until the full amount of acceptable material is received. The contractor may obtain additional samples and test above the required number at his own expense to verify overall consistency of the deliveries.

ADDITIONAL REQUIREMENTS:

1) The vendor will be required to call the NPS point of contact (POC) for exact location on the day of delivery.

2) The Contractor must abide by the conditions listed in the Deliverables section of this scope of work.

3) The Contractor is responsible for all drivers and vehicles used for deliveries. These sites are considered off road and may require backing, turning, dumping, etc. on or near unpaved areas. The Contractor is responsible for verifying existing conditions prior to and at time of delivery.

4) Each vehicle/truck providing a delivery must also provide a receipt showing the materials being delivered to include volume, weight, dimensions, etc.

5) The Contractor must keep his own record/receipts of delivery in order to request payment. Accumulated totals of each type of material must be provided to the POC prior to submitting an invoice for payment.

Option 1: Provide additional materials according to the following. These materials must meet the same requirements as the Base Bid.

Stockpile at Cape Point Campground:

· 400 cubic yards of clay material

· 400 cubic yards of clam shell material

5.0 CONTRACTOR REQUIREMENTS

The contractor shall have proven experience and expertise in:

· Trucking/material delivery

· Clay soil mixture consistent with recommended specifications

· Sea Shell types and consistency

The Contractor will be responsible for meeting all specifications mentioned in the statement of work prior to submitting a bid. Correspondence will be coordinated with the NPS POC: Nelson Pendleton. The POC’s contact information is listed below.

6.0 DELIVERABLES

The Contractor will be required to submit electronic and paper copies of testing reports to the NPS prior to delivery.

Delivery of material on site will only be accepted from 7:00 am through 3:30 pm Monday through Friday. Other arrangements must be requested in writing through the Contracting Officer and may be accommodated depending upon the location and request. Due to the high volume of expected deliveries, and Ocracoke Ferry schedule, the contractor will be required to contact the POC to assure proper receipt of the materials at the delivery location.

The contractor is highly encouraged to contact the POC prior to shipment to gain an understanding of the vicinity of the delivery sites. Vehicles which can perform the required turn-around, such as tandem dump truck, may be advantageous.

7.0 TRAVEL

Contractor will be responsible for all travel related expenses for this project, including mobilization of equipment, tools, materials, manpower, lodging, meals, and per diem.

8.0 ACCEPTANCE OF DELIVERABLES/TECHNICAL POINTS OF CONTACT

Nelson Pendleton Contracting Officer Representative Outer Banks Group, Cape Hatteras National Seashore

1401 National Park Drive

Manteo, NC 27954 Desk: 252-475-9025 E-mail: William_pendleton@nps.gov

9.0 CONTRACTOR OFFICER

NAME

Contracting Officer

NPS SER MABO

ADDRESS

CITY, STATE ZIP

Voice: xxx-xxx-xxxx E-mail: first_last@nps.gov

10.0 CONTRACTED SERVICES STATEMENT

Contractor employees performing services under this order will be controlled, directed, and supervised at all times by management personnel of the contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in the statement of work, specifications, and contract documents. The tasks, duties, and responsibilities set forth in the Scope of Work, Specification, and Drawing Set may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR).

11.0 PROGRESS/COMPLIANCE

The government requires the following from the contractor in order to monitor progress and ensure compliance.

· Contractor shall provide a schedule in the form of a graph or chart which shows the proposed work schedule for the various aspects of the work. The schedule should include beginning and ending dates for each aspect or phase of the work, in order to track the progress of the contract work.

· The contractor shall provide onsite supervision of the contract work, including work that may be accomplished through the use of subcontractors. The onsite supervisor shall be the contact and liaison with the National Park Service.

· A final inspection and testing of all systems installed shall be accomplished by representatives of the contractor and the National Park Service. This inspection will serve as final determination of the completion and workability of the contract work. Final payment will not be made without a final inspection resulting in final acceptance of the work by the National Park Service.

Emergency Restore Ramp 49