26_Aug_19_Limit_Competition_Under_SAT_Cadavers_redacted.pdf

III Corps Cadavers for Training Lab Control No: 19-RHCO-C-607

Version – February 2017

Memorandum for Record – Limiting Competition at or below the Simplified Acquisition Threshold

1. Contracting Activity: REGIONAL HEALTH CONTRACTING OFFICE-C.

36001 Darnall Loop Room 248 Fort Hood, Texas 76544

2. Description of Action:

Nature: ☐ New Requirement ☒ Follow-on Requirement W81K00-18-P-0513

Contract Vehicle: ☒ Purchase Order Number 0011347749

Pricing/Contract Type: ☒ Fixed

Funds: ☐ Operations & Maintenance, Army (OMA) ☒ Other Funds: DHP

FY: 20 SAF

Name of Proposed Contractor(s) and Address:

University of Texas Southwestern Medical Center.

5323 Harry Hines Blvd Dallas, Texas, 75284-0775 1-214-648-6406, Terry Sealy

Brand Name Buy: ☐ Yes ☒ No

3. Description of Services or Supplies: The requested action is for the III Corps Surgeon’s Office, III Corps Headquarters, Fort Hood, Texas, 76544 to contract for the services of training aid rental of five (5) each whole fresh frozen cadavers per quarter and one additional training session to support III Corps and Fort Hood in a field environment. This will support 125 students per quarter. The cadavers will be delivered to Fort Hood and be on-site for no less than 4 days per quarter. The requirement is a base of twelve (12) months and four (4) option years of four quarters. This is a recurring requirement. The estimated value for the requested base is $41,785.00 for five deliveries of five cadavers. The total contract value is $208,925.00 for a base and four option years. It will be a Firm Fixed-Priced contract.

Period of Performance: 01 October 2019 to 30 September 2020 for the base with four (4) option years from 01 October 2020 to 30 September 2024. The total value will be $208,925.00.

Base Period: 01 October 2019 to 30 September 2020 Value: $41,785.00 Option Period 1: 01 October 2020 to 30 September 2021 Value: $41,785.00 Option Period 2: 01 October 2021 to 30 September 2022 Value: $41,785.00 Option Period 3: 01 October 2022 to 30 September 2023 Value: $41,785.00 Option Period 4: 10 October 2023 to 30 September 2024 Value: $41,785.00

4. Authority:

☒ FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

5. Reasons for Authority Cited: The requirement is to deliver cadavers to Fort Hood, leave them for no less than four (4) days and pick up the cadavers at the end of training. The training is once per quarter with one additional training session to be determined. Finding a company to deliver cadavers has proven to be difficult. The training will be performed in a field environment. As indicated in the market research, no other business has been found to fill the requirement. The authority used, FAR 13.106-1(b)(1)(i), only one source reasonably available is the only authority applicable for these circumstances.

6. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203 apply and will be followed. On future requirements the Government will try to procure these items through full and open competition on the Government Point of Entry should the services be offered by new and emerging businesses.

Right now, this is not the case. CRDAMC will continue to evaluate the capabilities of other vendor's products and re-procure the products that provide the best value to the Government.

The Government will continue to seek new resources that will satisfy these requirements through continued market research, requests for Statements of Capability, and telephonic inquiries. Telephonic and world-wide-web inquiries resulted in no other vendors that could provide the maintenance and services for the will call system. A sources sought was posted from 8 August 2019 until 15 August 2019. A notice of intent to award sole source will be posted upon approval of this J&A.

7. Market Research: A sources sought was posted to FedBizOps from 8 to 15 August 2019 with no responses to the notice and no interested vendors. The previous contract was competed with a company from Arizona which was technically acceptable but cost much more than University of Texas Southwestern Medical Center. This company did not respond to the sources sought on this occasion. A notice of intent to award sole source will be posted upon approval of this J&A.

Conducting a small business search using the key word “Cadaver” resulted in eleven (11) small businesses. Five (5) of these companies provides for cadaver dogs and K-9 training, four (4) provides for mortuary and cadaver transportation services and supplies and one (1) provides for virtual reality anatomy training, (digital training). The final company is a viable small business that can fill the requirement and was part of a competition three years ago of which their pricing was determined not fair and reasonable. Of all eleven companies found, this final one is the only small business that could fill the requirement, however, as stated, this company did not respond to the sources sought. The customer provided recommended source is a large business. Based on the market research, the Contracting Officer has determined there are not two (2) or more small businesses that would be able to provide the cadavers in a field environment. The recommended procurement will be other than full and open to the recommended source who has said they can fill the requirement.

8. Other Facts: The previous contract is W81K00-18-P-0513 for a three month base and one twelve (12) month option, ending 30 September 2019. It was competed.

9. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Typed Name: Robert J. Schultz Date: 27 August 2019 Title: Senior Medical Logistics Planner, III CORPS Surgeon's Office Email: robert.j.schultz48.mil@mail.mil

Signature:

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10. Contracting Officer Certification/Approval:

I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable based upon current market research.

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a sole source is in the best interest of the Government.

Additionally, I approve this justification to limit competition subject to the availability of funds and provided that the services or supplies herein described have otherwise been authorized for acquisition.

Typed Name: Randall P. Cummins Date: 27 August 2019 Title: Contracting Officer Email: randall.p.cummins.civ@mail.mil

Signature:

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