1189th_Trans_Requirement_SOW.docx

MEMORANDUM FOR Contracting Officer, MICC USAR Center- Fort Sam Houston

SUBJECT: Statement of Work (Lodging)

1. Scope: The 1189th Transportation Brigade will require lodging to support the Soldiers and support staff that will be attending the Trans Mariner 18 East exercise located in Southport, NC from 09 February – 23 February 2018.

a. Provide non-smoking double rooms for the following listed nights and quantities:

09 Feb 2018 – 23 Feb 2018 - 87 Rooms Total number of rooms - 1218

b. Lodging:

i. Double occupancy rooms as long as there is one bed per individual accommodate 170 personnel for 14 days.

ii. Lodging facility should have interior room access for safety purposes. All rooms should have working smoke alarms and fire suppression systems places throughout the facility.

iii. The government will only pay for rooms occupied by military personnel during the period of performance and will not incur any additional cost for the hotel to hold the guaranteed rooms. The government will not pay for any additional charges incurred by occupants such as phone calls, movies, and room service. All additional costs will be the responsibility of the individual occupant. The contractor may require personal credit cards to be kept on file. The clean linen and housekeeping services shall be provided four times a week at a minimum.

iv. Lodging can be located in various hotel locations as long as the locations are no more than 10 miles in distance or 20 minutes from the training location.

c. Laundry: The contractor shall have an onsite self-laundry facility available for mission participants’ use throughout duration of performance period

d. Office/Meeting Space: Conference rooms or office space capable of occupying at least fifty (50) individuals must be available with internet connectivity and projector. The use of this space will start no later than the following dates: 8-9 February and 22-23 February 2018 from 0700-2200.

e. Parking: The parking area shall be available for overnight parking of vehicles as required for a fleet of up to ten vans and five minivans daily.

f. Meals: The hotel (by restaurant or other means) shall provide meals at specified times. Dining facility should be located within the lodging area. The contractor shall provide enough meals to feed approximately 170 personnel during each breakfast. Hot Breakfast hours are from 0530-0700 daily. Breakfast requires eggs, protein (meat), starch (potatoes, waffles, pancakes, biscuits, etc.), bread (wheat and white), cereals, oatmeal, fresh fruit, water, milk, and a drink other than water offerings per meal. Buffet styled servings are preferred for breakfast. Dinner Meals requires to be delivered and served by the contractor at the Military Ocean Terminal Sunny Point location. Dinner hours are from 1800-1930 daily. Dinner requires a main dish, starch, salad bar, bread (wheat and white), dessert, fresh fruit, water, and a drink other than water offerings per meal. An alternate and/or additional non-pork protein menu item is required on days when pork is served. Buffet styled servings are preferred for dinner. Meals will be served in a safe environment with sanitary conditions. The contractor is responsible for preventing all foodborne diseases by properly storing, preparing, and serving food. The government will only pay for meals consumed by military during the period of performance. Meal consumption hours may shift as the Military Mission changes, with the knowledge to be flexible with your hours at any given time. Total number of meals for the duration of the exercise are 2380 Breakfast; and 2380 Dinner meals.

Breakfast: Start 10 February and end 23 February Dinner: Starts 09 February and ends 22 February

** Need Hotel space for dinner meal on 09 February, all other dinner meals will be conducted at job site location.

2. Period of Performance:

Start date 09 Feb 2018 - Check in End date 23 Feb 2018 - Check out

3. Location of lodging facility is within 10 miles or 20 minutes driving time from training area, MOTSU.

4. Cancelation Policy: Request a flexible room count with up to 10% attrition rate in the room amounts. Final room count, as well as by-name room list will be submitted to the hotel NLT 72 hours prior.

5. Terms: Vendors will invoice upon completion of services via WAWF. Additionally vendor will email invoice to SFC Callahan, David at david.l.callahan.mil@mail.mil.