REDACTED_J A.pdf

Control Number:

Limited Sources Justification or Sole Source Justification for Acquisitions under the Simplified Acquisition Threshold (Simplified Acquisition Threshold is $150K)

1. Contracting Activity:

REGIONAL HEALTH CONTRACTING OFFICE-C

36001 Darnall Loop, RM 341 Fort Hood, Texas 76544

2. Description of Action: Continuation of Requirement

Requirement: New Repeat Pricing: Firm-Fixed Price Time & Materials Cost Funds: OMA Other Funds: _________ Total Dollar Value: $

Name of Intended Contractor: Biomedical Synergies, Inc.

Street Address: 3034 Northview Road City, State, Zip: Wayzata, MN 55391-9215 Phone: 609-530-1055

3. Description of Supplies/Services: The item requested is the purchase of TRACS4Life Tissue and Implant Management System monthly web server subscription for William Beaumont Army Medical Center (WBAMC). The estimated value for a base and four options is $. This request is for commercial items and is subject to the availability of FY17 funds.

4. Authority Cited:

(a) FAR 13.106-1(b)(1)(i): Only one source reasonably available (e.g., urgency, exclusive licensing agreement, brand name or industrial mobilization); OR

(b) FAR 13.106-1(b)(1)(ii): Only one source can provide a portion of the purchase that is a particular brand-name item; OR

(c) FAR 8.405-6(a)(1)(i)(A): An urgent and compelling need exists, and following the procedures would result in unacceptable delays; OR

(d) FAR 8.405-6(a)(1)(i)(B): Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized; OR

(e) FAR 8.405-6(a)(1)(i)(C): In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order not previously issued under sole-source or limited-sources procedures.

(1 October 2015)

5. Reason for Authority Cited: The Government has used TRACS4Life (Patent US 8,666,762 B2) for the last five years within WBDAMC for cradle to grave tissue and implant management.

TRACS4Life has been the standardized tissue tracking software for five (5) other MTF’s within MEDCOM for the past nine years. Biomedical Synergies, Inc. is the only tissue tracking software that has been tested and has met compliance standards with military software applications. TRACS4Life currently provides the full internal tracking capabilities to meet the following required Department of Defense (DoD) standards; Meets all of the Joint Commission mandatory standards for tissue banking, provides functions that are Food and Drug Administration and AABB (American Association of Blood Banking) requirements. TRACS4Life maintains a current Department of Defense Information Assurance Certification (DIACAP) and the DoD and U.S. Army Certificate of Networthiness (CoN). is the sole manufacturer of the patented TRACS4Life software. Biomedical Synergies, Inc. does not sell any of its products or services to third parties and has no authorized third party vendors. Current WBAMC contract # is W91YU0-11-P-0445.

6. Actions to Increase Competition: A notice of intent was previously posted on FedBizOpps and in the future all vendors submitting responses with proper documentation will be forwarded to WBAMC, Fort Bliss, TX for technical review and consideration of capabilities in future requirements.

WBAMC will continue to evaluate the appropriateness of other vendor’s products and capabilities in order to provide the best value to the Government.

7. Market Survey: There is a current requirement that was awarded on 1 August, 2016 to C. R.

Darnall Army Medical Center, W81K00-16-P-0381. With this award a sources sought notice was posted to FedBizOpps for 10 days from 21 April 16 -29 April 16 with no responses to the notice and no interested vendors. A notice of intent to award sole source was then posted to FedBizOpps with the same results. However, after the notice of intent closed two vendors responded stating their interest in the requirement. Although these vendors responded after the allotted time in order to provide complete and thorough research the purchasing agent formulated a questionnaire and sent to both vendors to determine their capabilities. Based on the vendors responses to the questions it was determined that currently they could not meet the basic guidelines necessary to provide a product of this nature in a military setting. Therefore, due to the proprietary nature of the items that are being requested, no other business can provide the requested items. Biomedical Synergies, Inc. is the sole authorized distributor of the items needed for this procurement.

8. Procurement History:

Previous Contract or Purchase Order Number: W91YU0-11-P-0445 or N/A Previously competed? N/A No Yes Previous authority for less than Full & Open Competition: FAR PART 6.302-1

9. Technical / Requirements Certification: I certify that the support data under my cognizance which are included in this mini-J&A are accurate and complete to the best of my knowledge and belief.

Submitted By:

Position Title :

Email address:

Date:

10. Contracting Officer Certification and Approval: I certify that this justification is accurate and complete to the best of my knowledge and belief.

Signature:

Typed Name:

Position Title:

Email address:

Date:

(1 October 2015)