6632--RALS Data Management Middleware for Point-of-Care Instruments.
This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.A A A This is a request for quote (RFQ),A and the solicitation number isA 36C25022Q0182. The Government anticipates awarding a firm-fixed price Purchase Order resulting from this solicitation. The solicitation document and incorporated provisions and clauses are those in effect tough Federal Acquisition Circulars 2022-01, effective 12/06/2021. The associated NAICS Code isA 334516,A Analytical Laboratory Instrument Manufacturing. A A The Department of Veterans Affairs, Network Contracting Office 10, is soliciting quotes fromA allA sources to supply theA Chalmers P. Wylie VA Ambulatory Care Center, Columbus RALS Data Management Middleware for Point-of-Care Instruments. Respondents to this solicitation must fully demonstrate their capability by supplying detailed quote information, along with any other documents necessary to support the requirements below. However, we believe Abbott Rapid Diagnostics Informatics, Inc. (RALS) is the only Contractor able to provide this requirement. A Quotes are to be provided toA Gina P. Crank, Contracting Officer, via email atA gina.crank@va.gov, no later thanA December 22,A 2021, byA 5:00A PMA EST. No telephone calls will be accepted. No submission received after the above-mentioned date and time will be accepted.A A Statement of Work (SOW): TheA Chalmers P. Wylie VA Ambulatory Care Center , Columbus has a requirement for RALS Data Management Middleware for Point-of-Care Instruments. 1. Background. Currently Chalmers P. Wylie VA ACC uses RALS data management program that supports the I-Stat Analyzer and AccuChek and CoaguChek Analyzers from Roche. The current analyzers are not due for any upgrades and are currently interfaced with the RALS middleware to the current Laboratory Information System. 2. Scope. Columbus VA ACC needs to maintain the current Data Management System which is capable of supporting point of care testing systems for PT/INR, Glucose, Troponin, Creatinine and add additional capacity to our current setup for new Abbott ID Now instruments. 3. General Requirements: a. The Data management system will be able to have connectivity for current PT/INR testing which is waived testing complexity by Clinical Laboratory Improvement Act (CLIA). The equipment shall provide accurate results for sample specimens without excessive malfunctions, breakdowns, or service calls. 1. Offered testing equipment shall be new state-of-the-art equipment. Remanufactured and discontinued models will not be accepted. 2. The awarded contractor shall provide all upgrades to the equipment hardware and operating system software, at no additional cost to the Government during the lifetime of the instrument. These enhancements shall be delivered and/or installed at the Chalmers P. Wylie VA Ambulatory Center within 60 days of issuance to the commercial market. 3. The software being offered is the most current/up-to-date system. 4. An operator s manual for data management system shall be supplied to the Chalmers P. Wylie VA Ambulatory Center. 5. All software updates will be included with contract pricing. 6. Will provide technical support for all analyzers that capable to be interfaced with the Data Management System. b. Offerors shall provide pricing shall include all costs for: 1. Data management system use. 2. Training for all personnel operating the data management system. 3. Contractors are required to provide delivery, installation and removal of data management system at no extra charge. 4. Specific Tasks. Provide Data Management System that connects to the Chalmers P. Wylie laboratory computer system Vista and future transition to Cerner as the Electronic Health Record. 4.1 Task 1- Provide Data Management support for Ancillary Testing Analyzers to include Roche AccuChek, Roche CoaguChek, Abbott ID Now and Abbott I-STAT and the ability to add additional modules/analyzers for testing needs in the future. Deliverables: Data Management System Operational Features 4.1.1 Subtask 1. Vendor is responsible for providing all item(s) required for installation, implementation and operation of the data management system. 4.1.2 Subtask 1. Service representatives shall provide 24 hours per day, 365 days per year. 4.1.3 Subtask 1. Live Customer Support/Hotline 24 hours, 364 days per year. 4.1.4 Subtask 1. All Above requirements listed in the statement of work shall apply to any additional modules/analyzers added during this contract. Testing is constantly being developed on continued basis. If tests are not available at the time of award, and they become available after the award, we would like to able to add tests via modules/analyzers when available. 4.1.5 Subtask 1. Contractor must provide a timeline for phase-in, delivery and installation of software. The timeline shall be included with the proposal. 5. Performance Monitoring Standard and Quality of Performance- This paragraph establishes a standard of quality performance that shall be met before any software listed on the delivery order is accepted by the Government. This also includes replacement, substitute software and software that is added or field modified after a system has demonstrated successful performance. The acceptance period shall begin on the installation date. It shall end when the equipment has met the standard of performance for a period of 30 consecutive calendar days by operating in conformance with the Contractor s technical specification or as quoted in any contract at an effectiveness level of 90% or more. In the event that software does not meet the standard of performance during the initial 30 consecutive calendar days, the standard of performance tests shall continue on a day-by-day basis until the standard of performance is met for a total of 30 consecutive days. If the software fails to meet the standard of performance after 90 calendar days from the installation date, the user may, at his/her option, request a replacement or terminate the order in accordance with the provisions of FAR 52.212-4 entitled Termination for cause. (The Contractor shall receive revenue for tests reported during the 90-day acceptance period.) Operational use time for performance testing for a system is defined as the accumulated time during which the machine is in actual use. System failure downtime is that period of time when any machine in the system is inoperable due to equipment failure. Downtime for each incident shall start from the time the Government makes a bona fide attempt to contact the Contractor s designated representative at the prearranged contact point until the system or machine(s) is returned to the Government in proper operating condition. During the performance period for a system, a minimum of 100 hours of operational use time with productive or simulated work shall be required as a basis for computation of the effectiveness level. However, in computing the effectiveness level, the actual number of operational use hours shall be used when in excess of the minimum of 100 hours. [reference: Master FSS] The Government will maintain daily records to satisfy the requirements of the Standard and Quality of Performance section and shall notify the Contractor in writing of the date of the first day of the successful period of operation. Operations use time and downtime shall be measured in hours and whole minutes. During the term of the contract, should the downtime record of any individual laboratory software reflect a downtime of 10% or greater of the normal working days in one calendar month, a determination shall be made by the COR to replace the malfunctioning software with new software. The responsibility for maintaining the equipment furnished in good condition in accordance with manufacturer s instructions, shall be solely that of the Contractor. [reference: Master FSS] Software provided by the Contractor shall maintain an uptime of 90% in each month of the term of the agreement for software. 6. Security Requirements The vendor shall provide all ancillary support equipment to fully operate the middleware as defined in these specifications. Remote access for the system to troubleshoot will be provided tough the National VPN interface site to site connection. Site to site requirements include but may not be limited to the following: MUST support #DES or AES IPSEC encryption (FIPS 140-2 Certified Must sign legal agreement with the VA Memorandum of Understanding/Interconnection Security Agreement(MOU/ISA) Communication must be limited to explicit VA and Vendor systems using a limited set of protocols Dedicated PC to analyzer shall have anti-virus software installed. Will surrender the hard drive upon termination of contract. Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security. A contractor/subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order. All contractors, subcontractors, and third-party servicers and associates working with VA information are subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for contractors must be in accordance with VA Directive and Handbook 0710, Personnel Suitability and Security Program. The Office for Operations, Security, and Preparedness is responsible for these policies and procedures. The contractor or subcontractor must notify the Contracting Officer immediately when an employee working on a VA system or with access to VA information is reassigned or leaves the contractor or subcontractor s employ. The Contracting Officer must also be notified immediately by the contractor or subcontractor prior to an unfriendly termination. Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data - General, FAR 52.227-14(d) (1). Prior to termination or completion of this contract, contractor/subcontractor must not destroy information received from VA, or gathered/created by the contractor in the course of performing this contract without prior written approval by the VA. Any data destruction done on behalf of VA by a contractor/subcontractor must be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management and its Handbook 6300.1 Records Management Procedures, applicable VA Records Control Schedules, and VA Handbook 6500.1, Electronic Media Sanitization. Self-certification by the contractor that the data destruction requirements above have been met must be sent to the VA Contracting Officer within 30 days of termination of the contract. The contractor/subcontractor must receive, gather, store, back up, maintain, use, disclose and dispose of VA information only in compliance with the terms of the contract and applicable Federal and VA information confidentiality and security laws, regulations and policies. If Federal or VA information confidentiality and security laws, regulations and policies become applicable to the VA information or information systems after execution of the contract, or if NIST issues or updates applicable FIPS or Special Publications (SP) after execution of this contract, the parties agree to negotiate in good faith to implement the information confidentiality and security laws, regulations and policies in this contract. The contractor/subcontractor shall not make copies of VA information except as authorized and necessary to perform the terms of the agreement or to preserve electronic information stored on contractor/subcontractor electronic storage media for restoration in case any electronic equipment or data used by the contractor/subcontractor needs to be restored to an operating state. If copies are made for restoration purposes, after the restoration is complete, the copies must be appropriately destroyed. If VA determines that the contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it shall be sufficient grounds for VA to withhold payment to the contractor or third party or terminate the contract for default or terminate for cause under Federal Acquisition Regulation (FAR) part 12. If a VHA contract is terminated for cause, the associated BAA must also be terminated and appropriate actions taken in accordance with VHA Handbook 1600.01, Business Associate Agreements. Absent an agreement to use or disclose protected health information, there is no business associate relationship. The contractor/subcontractor must store, transport, or transmit VA sensitive information in an encrypted form, using VA-approved encryption tools that are, at a minimum, FIPS 140-2 validated. Except for uses and disclosures of VA information authorized by this contract for performance of the contract, the contractor/subcontractor may use and disclose VA information only in two other situations: (i) in response to a qualifying order of a court of competent jurisdiction, or (ii) with VA s prior written approval. The contractor/subcontractor must refer all requests for, demands for production of, or inquiries about, VA information and information systems to the VA contracting officer for response. The term security incident means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. The contractor/subcontractor shall immediately notify the COTR and simultaneously, the designated ISO and Privacy Officer for the contract of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access. To the extent known by the contractor/subcontractor, the contractor/subcontractor s notice to VA shall identify the information involved, the circumstances surrounding the incident (including to whom, how, when, and where the VA information or assets were placed at risk or compromised), and any other information that the contractor/subcontractor considers relevant. With respect to unsecured protected health information, the business associate is deemed to have discovered a data breach when the business associate knew or should have known of a breach of such information. Upon discovery, the business associate must notify the covered entity of the breach. Notifications need to be made in accordance with the executed business associate agreement. In instances of theft or break-in or other criminal activity, the contractor/subcontractor must concurrently report the incident to the appropriate law enforcement entity (or entities) of jurisdiction, including the VA OIG and Security and Law Enforcement. The contractor, its employees, and its subcontractors and their employees shall cooperate with VA and any law enforcement authority responsible for the investigation and prosecution of any possible criminal law violation(s) associated with any incident. The contractor/subcontractor shall cooperate with VA in any civil litigation to recover VA information, obtain monetary or other compensation from a third party for damages arising from any incident, or obtain injunctive relief against any third party arising from, or related to, the incident. Consistent with the requirements of 38 U.S.C. A5725, a contract may require access to sensitive personal information. If so, the contractor is liable to VA for liquidated damages in the event of a data breach or privacy incident involving any SPI the contractor/subcontractor processes or maintains under this contract. The contractor/subcontractor shall provide notice to VA of a security incident as set forth in the Security Incident Investigation section above. Upon such notification, VA must secure from a non-Department entity or the VA Office of Inspector General an independent risk analysis of the data breach to determine the level of risk associated with the data breach for the potential misuse of any sensitive personal information involved in the data breach. The term 'data breach' means the loss, theft, or other unauthorized access, or any access other than that incidental to the scope of employment, to data containing sensitive personal information, in electronic or printed form, that results in the potential compromise of the confidentiality or integrity of the data. Contractor shall fully cooperate with the entity performing the risk analysis. Failure to cooperate may be deemed a material breach and grounds for contract termination. Each risk analysis shall address all relevant information concerning the data breach, including the following: (1) Nature of the event (loss, theft, unauthorized access); (2) Description of the event, including: (a) date of occurrence; (b) data elements involved, including any PII, such as full name, social security number, date of birth, home address, account number, disability code; (3) Number of individuals affected or potentially affected; (4) Names of individuals or groups affected or potentially affected; (5) Ease of logical data access to the lost, stolen or improperly accessed data in light of the degree of protection for the data, e.g., unencrypted, plain text; 6) Amount of time the data has been out of VA control; (7) The likelihood that the sensitive personal information will or has been compromised (made accessible to and usable by unauthorized persons); (8) Known misuses of data containing sensitive personal information, if any; (9) Assessment of the potential harm to the affected individuals; (10) Data breach analysis as outlined in 6500.2 Handbook, Management of Security and Privacy Incidents, as appropriate; and (11) Whether credit protection services may assist record subjects in avoiding or mitigating the results of identity theft based on the sensitive personal information that may have been compromised. Based on the determinations of the independent risk analysis, the contractor shall be responsible for paying to the VA liquidated damages in the amount of $37.50 per affected individual to cover the cost of providing credit protection services to affected individuals consisting of the following: (1) Notification; (2) One year of credit monitoring services consisting of automatic daily monitoring of at least 3 relevant credit bureau reports; (3) Data breach analysis; (4) Fraud resolution services, including writing dispute letters, initiating fraud alerts and credit freezes, to assist affected individuals to bring matters to resolution; (5) One year of identity theft insurance with $20,000.00 coverage at $0 deductible; and (6) Necessary legal expenses the subjects may incur to repair falsified or damaged credit records, histories, or financial affairs. 7. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI). N/A 8. Other Pertinent Information or Special Considerations. a. Identification of Possible Follow-on Work. Any additional work that may result from completion of this contract, which may be added at a later date as a modification to this contract, or that may be helpful to the contractor in determining the best overall approach for the contract. b. Identification of Potential Conflicts of Interest (COI). N/A c. Identification of Non-Disclosure Requirements. N/A d. Packaging, Packing and Shipping Instructions. Vendor will need to coordinate delivery & install with P&LMS. e. Inspection and Acceptance Criteria. The COR is responsible for certifying that the work done under the contract is performed to time and standard. They are also responsible to assure the inspection and acceptance of products provided incidental to services. A demo period or trial is not inspection of a product. 9. Risk Control N/A 10. Place of Performance. Chalmers P. Wylie Ambulatory Care Center 420 N. James Rd Columbus, OH 43219 11. Period of Performance. 5 Year Ordering Period January 1, 2022 to December 31, 2026 The 11 Federal Holidays observed by the Federal Government are: New Year s Day January 1 Martin Luther King s Birthday 3rd Monday in January Presidents Day 3rd Monday in February Memorial Day Last Monday in May Juneteenth Day June 19 Independence Day July 4 Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans Day November 11 Thanksgiving Day 4th Thursday in November Cistmas Day December 25th The President of the United States of America may declare additional days as a Federal holiday, and if so, this holiday will automatically be added to the list above. When a holiday falls on a Sunday, the following Monday shall be observed as a Federal holiday. When a holiday falls on a Saturday, the preceding Friday shall be observed as a Federal Holiday. All quoters shall submit the following: A completed schedule with pricing, adequate documentation detailing the capabilities of the product. All quotes shall be sent to the electronically via email to Gina P. Crank @ gina.crank@va.gov. ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 Line items 0001 0014 are for Base Ordering Period 1.00 EA ABBOTT ID NOW MODULE LOCAL STOCK NUMBER: ID NOW Funding/Req. Number: 1 0002 4.00 EA ABOTT ID NOW: METERS/INSTRUMENTS/ANALYZERS Funding/Req. Number: 1 0003 1.00 EA ABBOTT ID NOW MODULE IMPLEMENTATION FEE Funding/Req. Number: 1 0004 1.00 EA ROCHE COAGULATION MODULE Funding/Req. Number: 1 0005 6.00 EA ROCHE COAGULATION: METERS/INSTRUMENTS/ANALYZERS Funding/Req. Number: 1 0006 1.00 EA ROCHE ACCU-CHEK INFORM II MODULE Funding/Req. Number: 1 0007 37.00 EA ROCHE ACCU-CHEK INFORM II: METERS/INSTRUMENTS/ANALYZERS Funding/Req. Number: 1 0008 1.00 EA ADT IN-UNIT PATIENT VERIFICATION WITH PPI (POSTIVE PATIENT IDENTIFICATION) Funding/Req. Number: 1 0009 1.00 EA ABBOTT POINT OF CARE INC. I-STAT MODULE Funding/Req. Number: 1 0010 8.00 EA ABBOTT POINT OF CARE INC. I-STAT: METERS/INSTRUMENTS/ANALYZERS Funding/Req. Number: 1 0011 12.00 MO RALS SILVER SUPPORT TIER Funding/Req. Number: 1 0012 12.00 MO RALS-WEB3 BROWSER BASED REMOTE ACCESS Funding/Req. Number: 1 0013 12.00 MO LIS HL7 UN-SOLICITED RESULTS Funding/Req. Number: 1 0014 12.00 MO SYSTEM SUPPORT MODULE Funding/Req. Number: 1 0015 Ordering Period 1 12.00 MO 0016 Ordering Period 2 12.00 MO 0017 Ordering Period 3 12.00 MO 0018 Ordering Period 4 12.00 MO Grand Total The following solicitation provisions apply to this acquisition: FAR 52.212-1, INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS (JUNE 2020) FAR 52.212-3, OFFERORS REPRESENTATIONS AND CERTIFICATIONS COMMERCIAL ITEMS (FEB 2021) Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, CONTRACT TERMS AND CONDITIONS COMMERCIAL ITEMS (OCT 2018) ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS COMMERCIAL ITEMS Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The following clauses are incorporated into 52.212-4 as an addendum to this contract: FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) FAR 52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (JUL 2016) FAR 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (DEC 2013) VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS (APR 2020) 852.203-70, 852.232-72, 852,233-70, 852.233-71 852.246-71, 852.247-71, 852.270-1 VAAR 852.212-71 GRAY MARKET LANGUAGE (MAY 2016) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Jan 2021 The following subparagraphs of FAR 52.212-5 are applicable: [52.203-6, 52.204-10, 52.209-6, 52.219-6, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222-50, 52.223-18, 52.225-1, 52.225-13, 52.232-18, 52.232-19, and 52.232-33.] FAR 52.216-18 ORDERING (Aug 2020) - (a)A Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued fromA January 1, 2022A toughA December 31, 2026. A A A A A A (b)A All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control. A A A A A A (c)A A delivery order or task order is considered "issued" when A A A A A A A A A A A (1)A If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail; A A A A A A A A A A A (2)A If sent by fax, the Government transmits the order to the Contractor's fax number; or A A A A A A A A A A A (3)A If sent electronically, the Government either A A A A A A A A A A A A A A A A (i)A Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or A A A A A A A A A A A A A A A A (ii)A Distributes the delivery order or task order via email to the Contractor's email address. A A A A A A (d)A Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract. (End of clause) FAR 52.216-19 ORDERING LIMITATIONS (OCT 1995) - A (a)A Minimum order. When the Government requires supplies or services covered by this contract in an amount of less thanA $10,933.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract. A A A A A A (b)A Maximum order. The Contractor is not obligated to honor- A A A A A A A A A A A (1)A Any order for a single item in excess of $10,933.00; A A A A A A A A A A A (2)A Any order for a combination of items in excess $53,906.00; or A A A A A A A A A A A (3)A A series of orders from the same ordering office withinA 30A days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section. A A A A A A (c)A If this is a requirements contract (i.e.,A includes the Requirements clause at subsectionA 52.216-21A of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section. A A A A A A (d)A Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office withinA 5 days after issuance, with written notice stating the Contractor s intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source. (End of clause) FAR 52.216-22 INDEFINITE QUANTITY (OCT 1995) - (a)A This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract. A A A A A A (b)A Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum." A A A A A A (c)A Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations. A A A A A A (d)A Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor s and Government s rights and obligations with respect to that order to the same extent as if the order were completed during the contract s effective period;A provided, that the Contractor shall not be required to make any deliveries under this contract afterA December 31, 2026. (End of clause) FAR 52.217-7 OPTION FOR INCREASED QUANITY-SEPARATELY PRICED LINE ITEM (MAR 1989) The Government may require the delivery of the numbered line item, identified in the Schedule as an option item, in the quantity and at the price stated in the Schedule. The Contracting Officer may exercise the option by written notice to the Contractor within 1 day. Delivery of added items shall continue at the same rate that like items are called for under the contract, unless the parties otherwise agree. (End of clause) All quoters shall submit the following: A completed schedule with pricing, adequate documentation detailing the capabilities of the product. All quotes shall be sent to the electronically via email to Gina P. Crank @ gina.crank@va.gov. Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any. Submission of your response shall be received not later than December 22, 2021 5:00 PM EST to gina.crank@va.gov Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Point of Contact Gina P. Crank Contracting Officer Network Contract Office (NCO) 10 Office: 614-625-1236 Email: gina.crank@va.gov DEPARTMENT OF VETERANS AFFAIRS Justification for Single Source Awards IAW FAR 13.106-1 For Over Micro-Purchase Teshold but Not Exceeding the SAT ($250K) Acquisition Plan Action ID: 36C250-22-AP-1537 Contracting Activity: Department of Veterans Affairs, VISN 10, Network Contracting Office (NCO 10), 420 N. James Road, Columbus, OH 43219 using No: 757-22-1-096-0053. Brief Description of Supplies/ Services required and the intended use/Estimated Amount: The point of care testing program is required to have the oversight by the Ancillary Testing Coordinator by Joint Commission and VA Handbook 1106.1. The point of care program is a large program with over 250 participants. We need software that has the capabilities to monitor quality control and patient results. The software is important for the compliance program. Training for all personnel operating the data management system will be needed. The Columbus VA desires to maintain the current point-of-care data management system with a 5 year ordering period. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: The Columbus VA already has AccuCheks, CoaguCheks and iSTATS connected to RALS. This requirement is to maintain current connectivity for the AccuCheks, Coagucheks and iSTAT and enable additional connectivity for the Abbott ID Now devices at each CBOC (Marion, Newark, Grove City, and Zanesville) tough the same RALS system. Description of market research conducted and results or statement why it was not conducted: We have looked for other companies with these capabilities tough a variety of outlets, however, are unable to find a contractor who displays the capabilities necessary to maintain the stated piece of equipment. To replace Abbott with another vendor would be cost prohibitive and not in the best interest of the government. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief. _______________ ______ Gina P. Crank Date Contracting Officer
36C25022Q0182 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 10
12/17/21, 5:34 PM