Sports Officials BPA
Combined Synopsis/Solicitation
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
The solicitation number FA252121QB097 shall be used to reference any written quote provided under this request for quote.
The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2021-07; Effective 10 September 2021
This is 100% set-aside for Small Business. The North American Industry Classification System (NAICS) code for this project is 611620 with a size standard of $8.0 Million.
Brief description: The purpose of this Solicitation is for the purchase of Sports Officials services at Patrick SFB. Sports to include softball, basketball, flag football, volleyball, soccer, cross-country running. The vendor shall provide and or perform in accordance with the attached Statement of Work (SOW).
The Contractor shall furnish services as described in general terms below and listed on an approved price list which states the effective period of the prices and expiration period.
1. SERVICES TO BE RENDERED: Non-Personal Services: Contractor shall provide Sports Officials at Patrick SFB, Sports to include softball, basketball, flag football, volleyball, soccer, cross-country running. The vendor shall provide and or perform in accordance with the attached Statement of Work (SOW).
2. EXTENT OF OBLIGATION: The Government is only obligated to the extent of calls actually placed against this BPA (Blanket Purchase Agreement) by authorized personnel.
3. PRICING: Prices quoted to the Government must be as low as or lower than those charged your most favored customer for comparable quantities under similar terms and conditions, in addition to any trade discounts or prompt payment discount.
4. PURCHASE LIMITATION: No individual call shall be placed by the Government or accepted by the Contractor that exceeds $25,000 without the approval of the Contracting Officer. Calls shall generally be made verbally, except in that informal correspondence may be used where determined by the Contracting Officer to be more convenient.
5. NOTICE OF AUTHORIZED CALLERS AND DOLLAR LIMITATIONS: The Contracting Officer will give the Contractor a listing indicating the name, organization, and dollar limitation for those positions that are authorized to place calls.
6. DELIVERY TICKETS: The contractor agrees to furnish one delivery ticket/sales ticket containing the following information for each call made against this agreement to the address shown in paragraph 10:
Name of Contractor
BPA Number Date of Call Call Number
Itemized list of services furnished
Quantity, Unit Price, and Extended Price of each item, less applicable discounts
Date service was performed
7. PAYMENT: Payment will be made by the Government Commercial Purchase Card under authority FAR 52.232-36 Payment by Third Party
8. CANCELLATION: BPA may be discontinued upon thirty (30) days written notice by the vendor or the government.
9. PERIOD OF PERFORMANCE: 1 Oct 2021-30 Sep 2026 (5 year period)
10. PLACE OF PERFORMANCE: 1235 Atlas Ave. Bldg 545 and various locations on Patrick SFB, FL 32925
NOTE TO OFFERORS: In accordance with FAR 8.402(f), an ordering activity Contracting Officer may combine open market items with General Services Administration (GSA) items; therefore, if any item is applicable to (GSA) Contract Schedule please clearly labeled the item GSA or open market. Include your GSA contract number for items, as well as expiration date of the contract.
FAR Provision 52.212-1, Instructions to Offerors – Commercial Items (Jul 2021) applies to this acquisition and the following addendum applies:
The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.
(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.
(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. Submit written offers only, oral offers will not be accepted. Please respond to this RFQ by providing the following information in this document.
All questions regarding this solicitation must be e-mailed to veronica.batista_velez@spaceforce.mil and terry.clark.6@spaceforce.mil by 2:00 P.M. EST – 15 Sep 2021
RFQ due date: 17 Sep 2021
RFQ due time: 2:00 P.M. EST
Email to: veronica.batista_velez@spaceforce.mil, terry.clark.6@spaceforce.mil and 45CONS.PKB.email@us.af.mil.
This must be sent to Veronica Batista and Terry Clark as stated above. Anything otherwise can and will be considered nonresponsive. You may wish to place a read/delivery receipt.
Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.
Please provide the following information with your quote:
Company Name: ____________
DUNS Number: ____________
Cage Code: _______________
*Number of Employees_____________
*Total Yearly Revenue_______________
*Information required determining size of business for the NAICS referenced above
Estimated Delivery Time: ____________
Payment Terms: _________________________
Warranty: ________________
FOB (Select): ____ Destination _____ Origin
Shipping Cost included? ____ Yes _____ No
All companies must be registered in the System for Award Management at https://sam.gov/ to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.
A BPA is a charge account type instrument which will permit selected activities to place orders directly with your firm or representative, using your agency’s established price list. This agreement will establish a procedure for the fulfillment of our anticipated repetitive requirements from your firm.
In order for this organization to establish a BPA, we request that you furnish us with a price list. Your price list must have an effective date and an ending date. The Contracting Officer will approve the price list and a copy will be furnished to the using activity. This shows the approved amounts that can be paid to you for services rendered.
A list of authorized callers, by position, will be furnished to you from time to time and only those positions listed are authorized to place calls. It is your responsibility to ensure only calls from authorized individuals are accepted.
If a BPA is awarded to your firm it will be prepared in accordance with the provisions of the
Federal Acquisition Regulation and standard procedures contained therein will apply.
*52.209-11 – Representation by Corporations Regarding Delinquent Tax Liability or a
Felony Conviction under any Federal Law (Feb 16)
As required by sections 744 and 745 of Division E of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L 113-235), and similar provisions, if contained in subsequent appropriations acts, the Government will not enter into a contract with any corporation that--
Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that suspension or debarment is not necessary to protect the interests of the Government; or
Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.
The Offeror represents that—
It is [ ] is not [ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability; and
It is [ ] is not [ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.
(End of provision)
Pursuant to FAR 12.602 contract award will be made using Simplified Acquisition Procedures in accordance with FAR 13.106. Offeror’s submissions will be evaluated based upon the following:
(1) Technical: quote must be rated as technically acceptable to be eligible for award. In order to be deemed technically acceptable, products must conform to the above salient characteristics listed and attached Performance Work Statement
(2) Price: Award will be made to the Best Value to the government.
Technical acceptability is more important than cost or price.
An offeror must be determined to be responsible by the Contracting Officer in order to be eligible for award. Responsibility is described in Federal Acquisition Regulation (FAR) Subpart 9.1, “Responsible Prospective Contractors.” Part of the determination addresses financial capability. Please provide the names, addresses and points of contact for all financial institution organizations utilized to determine if contractor has adequate financial resources to perform the contract or the ability to obtain them to include written authority to contact the provided financial institution.
Discussions: The government intends to award a purchase order without discussions with respective vendors/quoters. The government however, reserves the right to conduct discussions if deemed in its best interest.
FAR Clauses Incorporated by Fill Text:
52.219-28 Post-Award Small Business Program Representation (Nov 20)
(a) Definitions. As used in this clause—
Long-term contract means a contract of more than five years in duration, including options. However, the term does not include contracts that exceed five years in duration because the period of performance has been extended for a cumulative period not to exceed six months under the clause at 52.217-8, Option to Extend Services, or other appropriate authority.
Small business concern means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR part 121 and the size standard in paragraph (d) of this clause. Such a concern is “not dominant in its field of operation” when it does not exercise a controlling or major influence on a national basis in a kind of business activity in which a number of business concerns are primarily engaged. In determining whether dominance exists, consideration shall be given to all appropriate factors, including volume of business, number of employees, financial resources, competitive status or position, ownership or control of materials, processes, patents, license agreements, facilities, sales territory, and nature of business activity.
(b) If the Contractor represented that it was any of the small business concerns identified in 19.000(a)(3) prior to award of this contract, the Contractor shall rerepresent its size and socioeconomic status according to paragraph (f) of this clause or, if applicable, paragraph (h) of this clause, upon occurrence of any of the following:
(1) Within 30 days after execution of a novation agreement or within 30 days after modification of the contract to include this clause, if the novation agreement was executed prior to inclusion of this clause in the contract.
(2) Within 30 days after a merger or acquisition that does not require a novation or within 30 days after modification of the contract to include this clause, if the merger or acquisition occurred prior to inclusion of this clause in the contract.
(3) For long-term contracts-
(i) Within 60 to 120 days prior to the end of the fifth year of the contract; and
(ii) Within 60 to 120 days prior to the date specified in the contract for exercising any option thereafter.
(c) If the Contractor represented that it was any of the small business concerns identified in 19.000(a)(3) prior to award of this contract, the Contractor shall rerepresent its size and socioeconomic status according to paragraph (f) of this clause or, if applicable, paragraph (h) of this clause, when the Contracting Officer explicitly requires it for an order issued under a multiple-award contract.
(d) The Contractor shall rerepresent its size status in accordance with the size standard in effect at the time of this rerepresentation that corresponds to the North American Industry Classification System (NAICS) code(s) assigned to this contract. The small business size standard corresponding to this NAICS code(s) can be found at https://www.sba.gov/document/support--table-size-standards.
(e) The small business size standard for a Contractor providing a product which it does not manufacture itself, for a contract other than a construction or service contract, is 500 employees.
(f) Except as provided in paragraph (h) of this clause, the Contractor shall make the representation(s) required by paragraph (b) and (c) of this clause by validating or updating all its representations in the Representations and Certifications section of the System for Award Management (SAM) and its other data in SAM, as necessary, to ensure that they reflect the Contractor's current status. The Contractor shall notify the contracting office in writing within the timeframes specified in paragraph (b) of this clause, or with its offer for an order (see paragraph (c) of this clause), that the data have been validated or updated, and provide the date of the validation or update.
(g) If the Contractor represented that it was other than a small business concern prior to award of this contract, the Contractor may, but is not required to, take the actions required by paragraphs (f) or (h) of this clause.
(h) If the Contractor does not have representations and certifications in SAM, or does not have a representation in SAM for the NAICS code applicable to this contract, the Contractor is required to complete the following rerepresentation and submit it to the contracting office, along with the contract number and the date on which the rerepresentation was completed:
(1) The Contractor represents that it □ is, □ is not a small business concern under NAICS Code _____ assigned to contract number _____.
(End of Clause)
FAR Provision *52.212-3, Offeror Representations and Certifications -- Commercial Items (Feb 2021), with its Alternate I (Oct 14), applies to this acquisition. All vendors must be registered in System For Award Management at https://www.sam.gov/portal/public/SAM/ at the time of Quote submittal.
FAR clause at 52.212-4, Contract Terms and Conditions -- Commercial Items (Oct 2018), applies to this acquisition with the following Addendum: Paragraph (c) of this clause is tailored as follows: Changes in the terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes, such as changes in the paying office, appropriations data, etc., which may be changed unilaterally by the Government.
Note: The vendor acknowledges that should the quote or proposal’s terms and conditions and/or agreement conflict with mandatory provisions of the Federal Acquisition Regulation (FAR) and other Federal law applicable to commercial acquisitions, to the extent of such conflict, the FAR and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.
FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items (DEV) (Jan 17), Additionally, the following FAR clauses cited in 52.212-5 are applicable:
52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017)
52.204-7 System for Award Management (Oct 18)
52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 20)
52.204-16 Commercial and Government Entity Code Reporting (Aug 20)
52.204-18 Commercial and Government Entity Code Maintenance (Aug 20)
52.204-21 Basic Safeguarding of Covered Contractor Information Systems (Jun 16)
52.209-6 Protecting the Government’s Interest when Subcontracting with Contractor’s Debarred, Suspended, or Proposed for Debarment (Jun 20)
52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (Nov 15) 52.219-6 Notice of Total Small Business Set-Aside (Nov 20)
52.219-8 Utilization of Small Business Concerns (Oct 18)
52.219-28 Post-Award Small Business Program Representation (Nov 20)
52.222-3 Convict Labor (June 03)
52.222-19 Child Labor-Cooperation with Authorities and Remedies (Jan 2020)
52.222-21 Prohibition of Segregated Facilities (Apr 15)
52.222-26 Equal Opportunity (Sep 16)
52.222-36 Equal Opportunity for Workers with Disabilities (Jun 20)
52.222-41 Service Contract Labor Standards (Aug 18)
52.222-42 Statement of Equivalent Rates for Federal Hires (May 14)
52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustments (Aug 18)
52.222-50 Combating Trafficking in Persons (Oct 20)
52.222-54 Employment Eligibility Verification (Oct 15)
52.222-55 Minimum Wages Under Executive Order 13658 (Nov 20)
52.222-62 Paid Sick Leave Under Executive Order 13706 (Jan 17)
52.223-11 Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (Jun 16) (E.O.13693)
52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun 20)
52.225-13 Restriction on Certain Foreign Purchases (Feb 21)
52.232-33 Payment by Electronic Funds Transfer System for Award Management (Oct 18)
52.232-36 Payment by Third Party (Mar 14)
52.233-3 Protest After Award (Aug 96)
52.233-4 Applicable Law for Breach of Contract Claim (Oct 04)
DFARS Clauses:
252.203-7000 Requirements Relating to Compensation of Former DoD Officials (Sep 11)
252.203-7003 Agency Office of the Inspector General (Aug 2019)
252.204-7004 Antiterrorism Awareness Training for Contractors (Feb 19)
252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Information (Oct 16)
252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting (Dec 19)
252.204-7015 Disclosure of Information to Litigation Support Contractors (May 16)
252.204-7016 Covered Defense Telecommunications Equipment or Services—Representation (Dec 19)
252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—Representation (May 21)
252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services (Jan 21)
252.215-7008 Only One Offeror (Jul 19))
252.223-7008 Prohibition of Hexavalent Chromium (Jun 13)
*252.225-7000 Buy American Statute—Balance of Payments Program Certificate (Nov 14)
*252.225-7031 Secondary Arab Boycott of Israel (Jun 05)
252.225-7052 Restriction on the Acquisition for Certain Foreign Commercial Satellite Services (Oct 20)
252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (Dec 18)
252.232-7009 Mandatory Payment by Government wide Commercial Purchase Card (May 18)
252.232-7010 Levies on Contract Payments (Dec 06)
252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel (Jun 13)
252.243-7002 Requests for Equitable Adjustment (Dec 12)
252.244-7000 Subcontracts for Commercial items (Jan 21)
The following AFFARS clauses are applicable to this solicitation:
5352.201-9101 Ombudsman (Oct 19) with the following fill-in: Air Force Installation Contracting Center, Policy & Acquisition Support Directorate (AFICC/KS), 150 Vandenberg Street, Peterson AFB CO 80914, (P) 719-554-5300, (F) 719-554- 5299,0020 afica.ks.wf@us.af.mil.
5352.242-9000, Contractor Access to Air Force Installations (Oct 19)
5352.223-9001 HEALTH AND SAFETY ON GOVERNMENT INSTALLATIONS (OCT 2019)
(a) In performing work under this contract on a Government installation, the contractor shall:
(1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and
(2) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.
(b) The contracting officer may, by written order, direct Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.
(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.
(End of clause)
The full text of these clauses and provisions may be assessed electronically at the website: https://acquisition.gov. NOTE: ALL PROVISIONS WILL BE REMOVED AT TIME OF AWARD BUT SHALL REMAIN PART OF THE CONTRACT FILE.
FA252121QB097 Department of the Air Force Space Command
9/13/21, 8:26 AM Sports Officials
SOURCES SOUGHT: THIS IS NOT A NOTICE OF REQUEST FOR PROPOSAL OR QUOTATION BUT INFORMATION AND PLANNING PURPOSES ONLY! This notice does not constitute a commitment by the Government. All information submitted in response to this announcement is voluntary, and the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government.
The Request for Quotation (RFQ) number is FA2521-21-Q-B097 shall be used to reference any written responses to this source sought.
Patrick Space Force Base anticipates a requirement that is being considered under a small business set-aside program. The North American Industry Classification Systems (NAICS) Code proposed 611620. The size standard for this proposed NAICS is $8.0M
Description: The contractor shall provide all personnel, equipment, tools, materials, supervision and other items and services necessary to provide sports officials and scorekeepers as defined in the SOW except as specified as government furnished property and services at Patrick Space Force Base (SFB), Florida.
Supply the following personnel requested below:
Please see attached Statement of Work (SOW).
45 CONS is interested in any size business that is capable of meeting this requirement.
Market research is being conducted to determine interest, capability, and socio-economic category of potential sources for the requirement. The government requests interested parties submit a brief description of their company's business size (i.e. annual revenues and employee size), business status (i.e., 8(a), Historically Underutilized Business Zone, or SDVOSB, WOSB, EDWOSB, or small business) anticipated teaming arrangements, and a description of similar services offered to the Government and to commercial customers. Include in your capabilities package your DUNS, Cage Code, System for Award Management expiration date, GSA contract number and expiration (if applicable), and any related specifications/drawings.
NOTE: RESPONSES TO THIS SOURCES SOUGHT SHALL STATE IF THEY ARE A SUPPLIER OR MANUFACTURER!
Any responses involving teaming agreements should delineate between the work that will be accomplished by the prime and the work accomplished by the teaming partners. The Government will use this information in determining its small business set-aside decision.”
Services Capabilities Package: All interested firms should submit a capabilities package that outlines the firm’s capabilities in providing the required services. Contractor is required to provide all management and labor required for the operation and management of the required services. Include three past references with current contact information and contract number. If subcontracts are to be used, provide anticipated percentage of effort to be subcontracted and whether small or large businesses will be used. The capabilities package should be brief and concise, yet clearly demonstrate an ability to meet the stated requirements. Recent, relevant experience in all areas should be provided. Teaming and/or subcontracting arrangements should be clearly delineated and previous experience in teaming must be provided. The response must not exceed 5 pages.
DISCLAIMER: This Sources sought notice is not a solicitation. This notice is issued solely for information and planning purposes and does not constitute a solicitation. All information received in response to this notice that is marked "proprietary" will be handled accordingly. Responses to the sources sought notice will not be returned. In accordance with FAR 15.201(e), responses to this notice are not offerors and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this notice. The Government does not guarantee any action beyond this notice. The Government may not respond to questions posed in Industry responses.
ATTENTION: Although this is a Sources Sought notice only, interested parties or potential contractors must be registered with the System for Award Management (SAM) to be eligible for contract award or payment if the Government chooses to make an award. Information on registration and annual confirmation requirements may be obtained via https://www.beta.sam.gov
Please submit the information electronically in PDF format by 25 August 2021 and reference RFQ # FA2521-21-Q-B097 to the Contracting Officer Terry Clark at terry.clark.6@spaceforce.mil, and the Contract Specialist Veronica Batista at veronica.batista_velez@spaceforce.mil. Telephone responses will not be accepted.
FA252121QB097 Department of the Air Force Space Command
8/20/21, 5:03 PM