Full service maintenance/ repair service for 21 Government-owned Nanosonic Trophon-2 Equipment
Combined Synopsis/Solicitation HT941023Q2025 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6 Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, in conjunction with FAR Part 13 Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes (RFQs) are being requested and a separate written solicitation will not be issued. This solicitation document incorporates provisions and clauses in effect tough Federal Acquisition Circular (FAC) 2023-01 effective 12/30/2022 and Defense Federal Acquisition Regulation Supplement (DFARS) Publication Notice (DPN) 1/31/2023, effective O1/31/2023. Competitive quotes are being requested under Request for Quote (RFQ) Number HT941023Q2025. The North American Industry Classification System (NAICS) code applicable to this acquisition is 811210, Other Electronic and Precision Equipment Repair and Maintenance, and the size standard is $34 Million. This procurement will be competed on the Open Market as a Full and Open Competition requirement. DESCRIPTION OF REQUIREMENTS Naval Medical Center San Diego requires a service maintenance agreement for 21 Trophon-2 machines distributed across seven (7) clinics toughout the command. The contractor shall provide all services, materials, and equipment necessary for the service located at Navy Medicine Readiness and Training Command San Diego (NMRTCSD), San Diego, California, in accordance with the Performance Work Statement (Attachment 1). PLACE OF PERFORMANCE: Navy Medical Center San Diego CA 34800 Bob Wilson Drive San Die go, CA 92134-5000 Service Periods: Base Period: 01 May 2023 - 30 Apr 2024 Option Year 1: 01 May 2024 - 30 Apr 2025 Option Year 2: 01 May 2025 - 30 Apr 2026 Option Year 3: 01 May 2026 - 30 Apr 2027 Option Year 4: 01 May 2027 - 30 Apr 2028 CLIN 0001- Base Year 12 month – Basic Conversion Service + Loaner for 21 Trophon-2 Machines Quantity: 1 Unit of Issue: Job CLIN 1001 - Option Year 1 12 month – Basic Conversion Service + Loaner for 21 Trophon-2 Machines Quantity: 1 Unit of Issue: Job CLIN 2001 - Option Year 2 12 month – Basic Conversion Service + Loaner for 21 Trophon-2 Machines Quantity: 1 Unit of Issue: Job CLIN 3001 - Option Year 3 12 month – Basic Conversion Service + Loaner for 21 Trophon-2 Machines Quantity: 1 Unit of Issue: Job CLIN 4001 - Option Year 4 12 month – Basic Conversion Service + Loaner for 21 Trophon-2 Machines Quantity: 1 Unit of Issue: Job Trophon Serial Numbers: 441127-017, 441127-018, 441127-024, 441127-027, 441127-026, 441127-022, 441127-023, 441127-025, 441127-028, 441118-008, 441127-011, 441117-020, 441118-018, 441117-021, 441117-019, 441126-027 441117-018, 441127-015, 441127-013, 441117-011, 441127-019. OFFEROR INSTRUCTIONS The Government intends to award a Firm Fixed Price contract to the responsive, responsible Offeror, whose quote conforming to the solicitation is most advantageous to the Government, as defined in the EVALUATION FACTORS FOR AWARD section below. A complete quote must be received for consideration. Respond to each item listed below; if the response is " None" or "Not applicable," explicitly state and explain. The Government may consider quotes that fail to address or follow all instructions to be non-responsive and ineligible for contract award. A complete quote includes a response and submission to each of the following: General Information: Offeror Business Name, Address, CAGE, and Unique Entity ID (UEI) Codes (ensure Representation and Certifications are up to date in SAM.gov), Business Size and Type of Small Business based on applicable NAICS Code as provided above, Federal Tax ID, Primary Point of Contract (to include telephone and e-mail address). FAR provision 52.212-3, Alternate I, Offeror Representations and Certifications - Commercial Products and Commercial Services, applies to this acquisition. Offeror must include a completed copy of this provision with quote. Technical Documentation: Technical Approach or Specifications: Offerors are encouraged to submit product manufacturer specifications, pictures, brochures, or and other pertinent technical information of the quoted items to facilitate the evaluation. Past Performance: provide two (2) references with the point of contact name, telephone number, e-mail address, and contract number, for which you have provided RECENT and RELEVANT delivery of similar services required in this solicitation within the last 3 years. Past performance will be evaluated based on references and information from authorized government past performance systems and resources RECENT is defined as having delivered similar services in the last tee years. RELEVANT is defined as having delivered similar maintenance agreements as specified in the Performance Work Statement (PWS). Past performance information not meeting the above criteria will not be used for evaluation Price Quote: Submit complete pricing for each line item, to include the unit price, the extended price for each line item, and a total price in US Dollars ($). Note: Ensure FOB Destination shipping and handling costs AND other ancillary customer services are included in the pricing. Proposal Support: A detailed breakdown of the total proposed price is required to include description, quantity, quoted price per item and extended price per line item. All costs should support the quote provided in Attachment 3. EVALUATION FACTORS FOR AWARD: Basis for Award: The Government intends to award a purchase order to the responsive responsible vendor whose quote conforming to the RFQ is most advantageous to the government, price and non-price factors considered. Technical and past performance, when combined are more important than price. The vendor must be registered in the System for Award Management (SAM) database. The Government reserves the right to award no contract at all, depending on the quality of quotes submitted, and the availability of funds. Award may be made without discussions with Offerors (except communications conducted for the purpose of minor clarification). Therefore, each initial offer should contain the Offeror's best terms from a technical and price standpoint. However, the Government reserves the right to conduct discussions if it is later determined by the contracting officer to be necessary. As this is a competitive services procurement using FAR Part 13 procedures, the basis for award will consider the Offerors past performance and data in the Contractor' s Past Performance Assessment Reporting System (CPARS) and for the FSC and PSC of the services being purchased (see DFARS 213.106-2(b)(i)). Factor I - Technical: The Government will evaluate the quote to see if specification requirements, as defined above are met, to include all information required for a complete quote. Technical capability statements will be evaluated as: TECHNICAL CAPABILITY EVALUATION FACTORS ACCEPTABLE - Quote clearly meets ALL of the specification requirements of the solicitation and ability to comply with the Consignment Agreement. UNACCEPTABLE - Quote does not clearly meet ALL the specification requirements of the solicitation and/or inability to comply with the Consignment Agreement. Factor II- Past Performance: The Government will evaluate past performance by reviewing Offeror' s submitted past performance information and other sources that may include, but are not limited to, information from Government personnel and information from the Government websites Supplier Performance Risk System (SPRS) or CPARS as stated above for basis for award. The past performance evaluation results in an assessment of the Offeror' s probability of meeting the solicitation requirements. The past performance evaluation considers each Offeror' s demonstrated recent and relevant record of performance in delivering/supplying products that meet the contract's requirements. The recency and relevance of the information, source of the information, context of the data, and general trends in contractor ' s performance shall be considered. The past performance confidence assessment rating is based on the offeror's overall record of recency, relevancy, and quality of performance. These are combined to establish one performance confidence assessment rating for each Offeror. Past Performance Evaluation Factors Adjectival Rating - Description Substantial Confidence - Based on the Offeror's recent/relevant performance record, the Government has a high expectation that the Offeror will successfully deliver required services. Satisfactory Confidence - Based on the offeror' s recent/relevant performance record, the Government has a reasonable expectation that the Offeror will successfully deliver required services. Neutral Confidence - No recent/relevant performance record is available, or the Offeror's performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The Offeror may not be evaluated favorably or unfavorably on the factor of past performance. Limited Confidence - Based on the Offeror' s recent /relevant performance record, the Government has a low expectation that the Offeror will successfully deliver required services. No Confidence - Based on the Offeror' s recent /relevant performance record, the Government has no expectation that the Offeror will be able to successfully deliver required services. To be considered for award, the Offeror's evaluated past performance cannot be either "Limited Confidence" or "No Confidence". The relative order of importance of the non-price evaluation factors is the Technical (Factor I) is of equal importance to the Past Performance evaluation/performance confidence assessment factor (Factor II). When the quote is evaluated as a whole, the technical factor and past performance/performance confidence assessment factor combined (i.e., the non-price evaluation factors), are more important than price. Factor III - Price: The Government will evaluate the total price, to determine if it is fair and reasonable. The price quote shall include a unit price for each item and a total firm-fixed-price for all line items. The total firm-fixed-price shall include all applicable shipping, and handling costs to the shipping address listed above. Each technically acceptable Offeror' s price list will be evaluated by the Government to determine the reasonableness of prices for offered products by using one or more of the following price analysis methods which may include: Evaluate quoted pricing against the Independent Government Cost Estimate (IGCE); Price competition amongst technically acceptable offers. Market research. An Offeror's pricing must be determined to be fair and reasonable to be eligible for award. DUE DATE AND SUBMISSION INFORMATION Eligible Offerors: All Offerors must have a completed registration in the System for Award Management (SAM) website prior to award of contract. Information can be found at https://www.sam.gov/. Complete SAM registration means Offerors shall have registered UEI Codes. Page Limitations: None. Formatting Requirements: Submit quotes in electronic PDF and or Excel format. Text shall be formatted on an 8.5xl l page in 12-point Times New Roman font. Questions Due Date and Submission Requirements: All questions must be received by Wednesday, 12 April 2023, at 10:00AM, Pacific Time. Questions must be submitted by email to gilberto.a.esteves.civ@health.mil, and include RFQ# HT941023Q2025 on the Subject line in all inquiries. Questions may be addressed at the discretion of the Government. RFQ Due Date and Submission Requirements: This RFQ closes on Wednesday, 19 April 2023 at 10:00 AM, Pacific Time. Quotes must be emailed to the Contract Specialist gilberto.a.esteves.civ@health.mil use RFQ# HT941023Q2025 in the subject line of the email and ensure there is receipt confirmation from the aforementioned Contract Specialist. APPLICABLE PROVISIONS AND CLAUSES This solicitation document incorporates provisions and clauses in effect tough Federal Acquisition Circular (FAC) 2023-01 effective 12/30/2022 and Defense Federal Acquisition Regulation Supplement (DFARS) Publication Notice (DPN) 1/31/2023, effective 01/31/2023. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses can be accessed in full text at https://www.acquisition.gov /content/regulations. The current version of the following FAR, DFARS, and DHA provisions (as of the date of this RFQ) incorporated by reference, apply to this acquisition: 52.203-12 Limitation on Payments to Influence Certain Federal Transactions 52.204-7, System for Award Management 52.204-16, Commercial and Government Entity Code Reporting 52.204-18, Commercial and Government Entity Code 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment 52.204-26, Covered Telecommunications Equipment or Services- Representation 52.212-1, Instructions to Offers-Commercial Products and Commercial Services 52.212-2, Evaluation-Commercial Products and Commercial Services: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: See Evaluation Factors I, II, and III above. Technical and past performance, when combined, are more important than price. Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer' s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of provision) 52.212-3, Alternate 1, Offeror Representation and Certifications - Commercial Products and Commercial Services (The Offeror need not fill out and include as an attachment IF SAM database (www.sam.gov) is updated) 52.212-4, Contract Terms and Conditions - Commercial Products and Commercial Services 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders- Commercial Products and Commercial Services, applies to this acquisition and includes the following clauses by reference: 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards 52.209-6, Protecting the Government ' s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.219-4, Notice of Price Evaluation Preference of HUBZone Small Business Concerns 52.219-28, Post-Award Small Business Program Representation 52.222-3, Convict Labor 52.222-19, Child Labor- Cooperation with Authorities and Remedies (DEV 2020-00019 Revision 1) 52.222-21, Prohibition of Segregated Facilities 52.222-26, Equal Opportunity 52.222-35, Equal Opportunity for Veterans 52.222-36, Equal Opportunity for Workers with Disabilities 52.222-37, Employment Reports on Veterans 52.222-50, Combating Trafficking in Persons 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving 52.232-33, Payment by Electronic Funds Transfer- System for Award Management 52.217-5, Evaluation of Options 52.219-1, Small Business Program Representations 52.222-41, Service Contract Labor Standards 52.222-48, Exemption from Application of the Service Contract Labor Standards statute to Contracts for Maintenance, Calibration, or Repair of Certain Equipment—Certification 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment—Requirements 252.203-7000, Requirements Relating to Compensation of Former DoD Officials 252-203-7002, Requirement to Inform Employees of Whistleblower Rights 252.203-7005, Representation Relating to Compensation of Former DoD Officials 252.204-7003, Control Of Government Personnel Work Products 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting 252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support 252.204-7016, Covered Defense Telecommunications Equipment or Services- Representation 252.204-7017, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services­ Representation 252.204-7018, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Service 252.223-7008, Prohibition of Hexavalent Comium 252.225-7048 Export-Controlled Items 252.225-7055, Representation Regarding Persons that have Business Operations with the Maduro Regime 252.225-7056, Prohibition Regarding Business Operations with the Maduro Regime 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports 252.232-7006, Wide Area Workflow Payment Instructions 252.232-7010, Levies on Contract Payments 252.232-7017, Accelerating Payments to Small Business Subcontractors- Prohibition on Fees and Consideration 252.244-7000, Subcontracts for Commercial Products or Commercial Services 252.246-7008, Sources of Electronic Parts 252.247-7023, Transportation of Supplies by Sea--Basic 52.217-9 Option to Extend the Term of the Contract. The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension. If the Government exercises this option, the extended contract shall be considered to include this option clause. The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years. (End of clause) 52.252-1 Solicitation Provisions Incorporated by Reference. This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisi ons, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): https://www.acquisition.gov/browse/index/far (FAR provisions and deviations) and https://www.acq.osd.mil/dpap /dars/dfarspgi/current/ (DFARS provisions) (End of provision) 52.252-2, Clauses Incorporated by Reference This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): The FAR provisions, clauses and deviations can be accessed in full text at https://www.acquisition.gov/browse/index/far (FAR clauses and deviations) and https://www.acquisition .gov/dfars (DFARS clauses). (End of clause) PD 03-03 Rev 000 - Improper Business Practices & Personal Conflicts of interest - Enclosure 1 INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS L.[X] IMPROPER BUSINESS PRACTICES AND PERSONAL CONFLICTS OF INTEREST L.[X]. l The Offeror' s attention is directed to FAR, Part 3 and DFARS, Part 203, " Improper Business Practices and Personal Consultant Conflicts of Interest." L.[X].2 252.203-7005 Representation Relating to Compensation of Former DoD Officials (Nov 2011) Definition. "Covered DoD official" is defined in the clause at 252.203-7000, Requirements Relating to Compensation of Former DoD Officials. By submission of this offer, the offeror represents, to the best of its knowledge and belief, that all covered DoD officials employed by or otherwise receiving compensation from the offeror, and who are expected to undertake activities on behalf of the offeror for any resulting contract, are presently in compliance with all post-employment restrictions covered by 18 U.S.C. 207, 41 U.S.C. 2101-2107, and 5 CFR parts 2637 and 2641, including Federal Acquisition Regulation 3.104-2. (End of provision) L.[X].3 Use of Former DoD/Defense Health Agency (DHA) Employees and Uniformed Service Members in Proposal Preparation. The involvement of a former DoD/DHA employee/member in an offeror' s proposal preparation may give rise to an unfair competitive advantage or the appearance thereof, if the former DoD/DHA employee/ member acquired non-public , competitively-useful information in his or her former position. Such knowledge could include proprietary information of competitor's performance on past or current contracts with similar requirements or source selection sensitive information pertaining to this procurement. Consequently, the Offeror must notify the Contracting Officer prior to the involvement in the proposal preparation by a former DoD/DHA employee /member reasonably expected to have had access to such information. Based on the notification, the Contracting Officer will make a determination whether involvement of the former DoD/DHA employee/member in proposal preparation could create an unfair competitive advantage or appearance thereof. The Contracting Officer will further determine whether any mitigation measures taken or proposed by the offeror are adequate to alleviate this concern or whether the offeror will be disqualified from the competition. Failure to comply with these procedures may result in the offeror's disqualification for award. (End of provision) PD 03-03 Rev 000 - Improper Business Practices & Personal Conflicts of Interest - Enclosure 2 H.[X] IMPROPER BUSINESS PRACTICES AND PERSONAL CONFLICTS OF INTEREST H.[X].l DFARS 252.203-7000, Requirements Relating to Compensation of Former DoD Officials (Sep 2011) (a) Definition. "Covered DoD official," as used in this clause , means an individual that­ Leaves or left DoD service on or after January 28, 2008; and (i) Participated personally and substantially in an acquisition as defined in 41 U.S.C. 131 with a value in excess of$10 million , and serves or served- In an Executive Schedule position under subchapter II of chapter 53 of Title 5, United States Code. In a position in the Senior Executive Service under subchapter VIII of chapter 53 of Title 5, United States Code; or In a general or flag officer position compensated at a rate of pay for grade 0- 7 or above under section 201 of Title 37, United States Code; or (ii) Serves or served in DoD in one of the following positions: program manager, deputy program manager, procuring contracting officer, administrative contracting officer, source selection authority, member of the source selection evaluation board, or chief of a financial or technical evaluation team for a contract in an amount in excess of$10 million. (b) The Contractor shall not knowingly provide compensation to a covered DoD official within 2 years after the official leaves DoD service; without first determining that the official has sought and received, or has not received after 30 days of seeking, a written opinion from the appropriate DoD ethics counselor regarding the applicability of post-employment restrictions to the activities that the official is expected to undertake on behalf of the Contractor. (c) Failure by the Contractor to comply with paragraph (b) of this clause may subject the Contractor to rescission of this contract, suspension, or debarment in accordance with 41 U.S.C.2105(c). (End of clause) RFQ ATTACHMENTS Performance Work Statement
HT941023Q2025 Defense Health Agency
4/5/23, 3:06 PM