Window Washing DVAMC
COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 36C250-18-Q-9873 Posted Date: September 7, 2018 Original Response Date: September 19, 2018 Current Response Date: Product or Service Code: S201 Custodial or Janitorial Services Set Aside (SDVOSB/VOSB): SB NAICS Code: 561720 Janitorial Services (Housekeeping services (i.e., cleaning services) Contracting Office Address Network Contracting Office (NCO) 10 Department of Veterans Affairs Dayton VA Medical Center 3140 Governor s Place Blvd, Suite 200 Kettering OH 45409 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This amended announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect tough Federal Acquisition Circular 2005-100. The associated North American Industrial Classification System (NAICS) code for this procurement is 561720, with a small business size standard of $18M. The Department of Veterans Affairs, Dayton VA Medical Center, Network Contracting Office (NCO) 10, 3140 Governor s Place Boulevard, Suite 210, Kettering, OH 45409 is seeking to purchase exterior washing of windows, smoking shelters and bus stop locations at the Dayton VA Medical Center to present a clean and welcoming facility. This procurement is a 100% Small Business set-aside IAW FAR 19.219-6, Notice of Total Small Business Set-Aside. All interested Vendors shall provide quotations for the following: Services Performance Work Statement Contract Title: Window Washing Contract Background: Dayton VAMC has need for exterior washing of windows, smoking shelters and bus stop locations to present a clean and welcoming facility. There will be two (2) cleaning events during the period of performance. Scope: The intent of this contract is to solicit for one year, plus 4 option years, a service contract for a contractor who shall be responsible for supplying materials, labor, equipment and supervision to clean windows, doors with glass, bus stop, smoking shelters, skylights and other items related to the items listed, located at the VA Medical Center, 4100 W. 3rd St. Dayton, OH 45428. Buildings identified in this document shall be listed with the approximate number of windows per building. All services will be conducted at the Dayton VA Medical Center, 4100 W. 3rd Street, Dayton Ohio, 45428. Specific Tasks: Contractor is responsible for a site visit to each building and actual number of windows, doors, shelters, skylights and other miscellaneous sections of glass located within each building listed. The VA is only supplying an estimated number. Contractor shall be responsible for a site visit to verify site conditions and to determine the type of equipment and number of personnel required to complete the job in the time framed specified by the VA. The following is a list of buildings by number and the approximate number of windows. Also identified are smoking and bus shelters. B115 - 101 windows B126 - 76 windows B127 - 14 windows B128 - 40 windows B310 - 44 windows B315 86 windows B320 - 261 windows B330 - 1322 windows B340 15 windows B341 - 46 windows B408 - 284 windows B409 - 231 windows B410 - 332 windows B411 - 215 windows Smoking Shelter locations: Building 330 rear of building Building 307 rear of building Building 302 rear of building Building 410 courtyard of building Building 320 courtyard of building **Note: all smoke shelters will require glass and power washing. This should include the entire covered area behind building 302 to remove algae and moss. Bus Shelter locations: Building 330 facing East Building 320 facing East Building 320 facing West Building 320 Ohio Avenue facing North Building 305 - Kentucky Avenue facing North Building 302 Kentucky Avenue facing North Building 410 Iowa Avenue facing East Building 410 Iowa Avenue facing South Main Gate Pennsylvania Avenue facing Gettysburg/Third Street **Note: Bus stops that do not have glass need to be pressure washed Contractor shall have limited access to the interior of each building and will be required to perform cleaning duties from the outside of each building. If contractor requires interior access to complete a given task, the contractor shall request and coordinate the access with the Environmental Management Service (EMS) Point of Contact (POC) Paul A Stuart; from this point forward known as EMS. If at any time during the contract or performance of work, the contractor encounters any issues, concerns or problems, they are to notify the EMS POC immediately. Work shall be performed Monday Friday between 8AM 4:30PM. Contractor can request off tour duty work hours by contacting the EMS POC. Off tour work hours will be considered on an individual request basis and determination for approval or disapproval will be for the convenience or in the best interest of the VA. The contractor will need to make this request a minimum of 72 s. in advance of the off tour being requested. Contractor shall submit a schedule to the VA a minimum of 30 days prior to the proposed start date for approval. Start dates shall be coordinated with EMS POC. Contractor shall supply a schedule with the following information: The building number in the order work will be done. The number of days each building will take to complete. The start date of each building and the completion date. The contractor shall clean windows and other areas on each building consisting of, but not limited to: Entrance/exit enclosures, smoking shelters, bus stops, window frames, removal, cleaning and proper replacement of all screens and storm windows attached in the area to be washed. Smoking shelters and all bus stops shall be pressure washed and windows cleaned. Skylights in Building 330 shall be cleaned on the interior and exterior of the building. Skylights shall be cleaned in such a way as to avoid any damage. Skylights shall be cleaned by following the recommendations and guidelines of the American Architectural Manufacturers Association (AAMA). Performance Monitoring: On site monitoring by the COR during the day(s) the service technician is here doing work. Contractor personnel will check in on the day of service with the EMS POC and/or COR. Correspondence will be submitted to the COR after each cleaning event stating completion of work done. Contractor shall be responsible for submitting documentation certifying the completion of each building, the day of completion or the following day if completion of cleaning is after normal working hours. Documentation shall provide the following information: Building Number Start date and completion date for each building Number of windows cleaned Any miscellaneous items included with that particular building such as a bus shelter in close proximity. An inspection of each completed area shall be accomplished by an EMS representative and the contractor s representative on the day of completion or the day after if the completion falls after normal working hours. Upon completion all glass or acrylic surfaces cleaned shall be free of dirt and streaks. Windows shall be visibly clean with no residue remaining on glass or acrylic. Security Requirements: No maintenance or installation of a VA Information System Hardware or Software is performed under this contract. No contractor access to a VA Information System, VA Protected Health Information (PHI), nor VA Personally Identifiable Information (PII) is allowed or performed under this contract. Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security. The C & A requirements do not apply, and that a Security Accreditation Package is not required. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI): N/A Other Pertinent Information or Special Considerations: None Risk Control: Contractor shall be responsible for adhering to and following all OSHA and American Architectural Manufacturers Association (AAMA) guidelines concerning employee safety and equipment. Place of Performance: Dayton VA Medical Center 4100 W. Third Street Dayton, Ohio 45428 Period of Performance: Base Year FY18: 9.30.18-9.29.19 Option Period 1 - FY19: 9.30.19-9.29.20 Option Period 2 - FY20: 9.30.20-9.29.21 Option Period 3 - FY21: 9.30.21-9.29.22 Option Period 4 - FY22: 9.30.22-9.29.23 Base year (FY18) work shall be completed twice in the fiscal year during the months of October 2018 and April 2019. Option years 1 4, the work shall be completed twice in the fiscal year during the months of October and May. This schedule shall continue tough the remaining option years unless otherwise notified by the contracting officer. If changes need to be made, the window contractor shall be notified by the VA contracting office, 30 days prior to the change. Delivery Schedule ITEM NUMBER DESCRIPTION & STOCK OR SERIAL NUMBER IF RELEVANT QUANTITY MONTHS/YEARS 0001 Exterior washing of windows, smoking shelters and bus stop locations to present a clean and welcoming facility. There will be two (2) cleaning events during the period of performance - 9.30.18-9.29.19. 2 BI-ANNUAL 1001 Exterior washing of windows, smoking shelters and bus stop locations to present a clean and welcoming facility. There will be two (2) cleaning events during the period of performance - 9.30.19-9.29.20 2 BI-ANNUAL 2001 Exterior washing of windows, smoking shelters and bus stop locations to present a clean and welcoming facility. There will be two (2) cleaning events during the period of performance - 9.30.20-9.29.21. 2 BI-ANNUAL 3001 Exterior washing of windows, smoking shelters and bus stop locations to present a clean and welcoming facility. There will be two (2) cleaning events during the period of performance - 9.30.21-9.2.22. 2 BI-ANNUAL 4001 Exterior washing of windows, smoking shelters and bus stop locations to present a clean and welcoming facility. There will be two (2) cleaning events during the period of performance - 9.30.22-9.29.23. 2 BI-ANNUAL FAR 52.212-2, Evaluation Commercial Items (OCT 2014) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, considering technical capability, past performance and price. The government will evaluate information based on the following evaluation criteria: (1) technical capability of the item offered to meet the Government requirement, (2) past performance (5 past performance references and CPARS/PPIRS will be utilized), and (3) price. Technical and past performance, when combined, are more important than price. Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Items (JAN 2017) FAR 52.212-2, Evaluation Commercial Items (OCT 2014) FAR 52.212-3, Offerors Representations and Certifications Commercial Items (NOV 2017) Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Items (JAN 2017) There are no addenda attached to this clause. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (JAN 2018) The following subparagraphs of FAR 52.212-5 are applicable: FAR 52.212-5(b)(1), The solicitation number; FAR 52.212-5(b)(2), The time specified in the solicitation for receipt of offers; FAR 52.212-5(b)(3), The name, address, and telephone number of the offerer; FAR 52.212-5(b)(4), A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary; FAR 52.212-5(b)(6), Price and any discount terms; FAR 52.212-5(b)(7), Remit to address, if different than mailing address; FAR 52.212-5(b)(8), A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically); FAR 52.212-5(b)(9), Acknowledgment of Solicitation Amendments; FAR 52.212-5(b)(10), Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and FAR 52.212-5(b)(11), If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration. Specifically, the following clauses cited are applicable to this solicitation: FAR 52.203-16, Preventing Personal Conflicts of Interest (DEC 2011) FAR 52.203-17, Contractor Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (APR 2014) FAR 52.204-4, Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (MAY 2011) FAR 52.204-9, Personal Identity Verification of Contractor Personnel (JAN 2011) FAR 52.204-14, Service Contract Reporting Requirements (OCT 2016) FAR 52.208-9, Contractor Use of Mandatory Sources of Supply or Services (MAY 2014) FAR 52.213-2, Invoices (APR 1984) FAR 52.217-8, Option to Extend Services (NOV 1999) FAR 52.219-14, Limitations on Subcontracting (JAN 2017) FAR 52.219-6, Notice of Total Small Business Aside (NOV 2011) FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies (JAN 2018) FAR 52.222-21, Prohibition of Segregated Facilities (APR 2015) FAR 52.222-26, Equal Opportunity (SEP 2016) FAR 52.222-35, Equal Opportunity for Veterans (OCT 2015) FAR 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) FAR 52.222-37, Employment Reports on Veterans (FEB 2016) FAR 52.222-41, Service Contract Labor Standards (Reference Wage Determination No.: 2015-4731, Revision 5, dated 1/10/2018, attached) (MAY 2014) FAR 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (MAY 2014) FAR 52.222-50, Combating Trafficking in Persons (MAR 2015) FAR 52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015) FAR 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017) FAR 52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008) FAR 52.228-5, Insurance-Work on a Government Installation (JAN 1997) FAR 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (JUL 2013) FAR 52.232-34, Payment by Electronic Funds Transfer-Other than System for Award Management (JUL 2013) FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) FAR 52.233-2, Service of Protest (SEP 2006) 52.237-3, Continuity of Services (JAN 1991) FAR 52.242-5, Payments to Small Business Subcontractors (JAN 2017) Other VA Acquisition Regulation Clauses VAAR 852.203-70, Commercial Advertising (MAY 2008) VAAR 852.232-72, Electronic Submission of Payment Requests (NOV 2012) VAAR 852.237-70, Contractor Responsibility (APR 1984) Other VA Acquisition Regulation Provisions VAAR 852.233-70, Protest Content/Alternate Dispute Resolution (JAN 2008) VAAR 852.233-71, Alternate Protest Procedure (JAN 1998) All quoters shall submit the following: Technical Capabilities on completing Performance Work Statement scope, requirements and quality assurance program; Provide five (5) past performance references (to include company name, individual contact name, phone number, email, dates of service to company, description of service[s] provided) these companies will be contacted for past performance verification. Additionally, the Contract Performance Assessment Reports from past performance on other Government contracts will be reviewed and evaluated; Contractor shall complete, at a minimum, the following price schedule and include other cost information necessary, supplies, background checks, onboarding new employees, etc.: Total 5-year cost proposed is $______________ of the 5-year period of all elected for renewal Base year biannual amount is $___________ X 2 = $___________ (Yearly Cost) Option year #1 biannual amount is $___________ X 2 = $___________ (Yearly Cost) Option year #2 biannual amount is $___________ X 2 = $___________ (Yearly Cost) Option year #3 biannual amount is $___________ X 2 = $___________ (Yearly Cost) Option year #4 biannual amount is $___________ X 2 = $___________ (Yearly Cost) All quotations shall be sent to the Contract Support Specialist, Donna Sizemore, via email only to donna.sizemore@va.gov. This is an open-market combined synopsis/solicitation for services as defined herein.A A The government intends to award a purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoter shall list exception(s) and rationale for the exception(s). SITE VISIT: A site visit is schedule for Thursday, September 13, 2018, at 0900 hours. Site Visit will begin in the Main Lobby of the Hospital, located at the Dayton VA Medical Center. You will meet with Mr Paul Stuart, EMS. QUOTES shall be received not later than 1400 hours on Wednesday, September 19, 2018 via email as stated above for submission of quotes. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). To receive a government award, the offeror must be currently registered in System for Award Management (SAM) at www.sam.gov. Offerors are encouraged to go to the SAM database and start the registration process as soon as possible to avoid possible delays should the contractor be selected as a prospective awardee. Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contract Support Specialist, Donna Sizemore, donna.sizemore@va.gov Point of Contact Donna Sizemore Contractor The Arcanum Group in support of the Veterans Health Administration (937) 268-6511 ext. 2324 donna.sizemore@va.gov Department of Veterans Affairs Network Contracting Office (NCO) 10 Dayton VA Medical Center Adam Weber Contracting Officer (937) 268-6511 ext. 4542 adam.weber@va.gov Department of Veterans Affairs Network Contracting Office (NCO) 10 Dayton VA Medical Center WD 15-4731 (Rev.-5) was first posted on www.wdol.gov on 01/16/2018 ****************************************************************************** REGISTER OF WAGE DETERMINATIONS UNDER | U.S. DEPARTMENT OF LABOR THE SERVICE CONTRACT ACT | EMPLOYMENT STANDARDS ADMINISTRATION By direction of the Secretary of Labor | WAGE AND HOUR DIVISION | WASHINGTON D.C. 20210 | | | | Wage Determination No.: 2015-4731 Daniel W. Simms Division of | Revision No.: 5 Director Wage Determinations | Date Of Revision: 01/10/2018 _______________________________________ |______________________________________ Note: Under Executive Order (EO) 13658, an hourly minimum wage of $10.35 for calendar year 2018 applies to all contracts subject to the Service Contract Act for which the contract is awarded (and any solicitation was issued) on or after January 1, 2015. If this contract is covered by the EO, the contractor must pay all workers in any classification listed on this wage determination at least $10.35 per hour (or the applicable wage rate listed on this wage determination, if it is higher) for all hours spent performing on the contract in calendar year 2018. The EO minimum wage rate will be adjusted annually. Additional information on contractor requirements and worker protections under the EO is available at www.dol.gov/whd/govcontracts ______________________________________________________________________________ State: Ohio Area: Ohio Counties of Greene, Miami, Montgomery ______________________________________________________________________________ **Fringe Benefits Required Follow the Occupational Listing** OCCUPATION CODE - TITLE FOOTNOTE RATE 11000 - General Services And Support Occupations 11030 - Cleaner, Vehicles 11.36 11060 - Elevator Operator 14.74 11090 - Gardener 16.30 11122 - Housekeeping Aide 14.76 11150 - Janitor 14.76 11210 - Laborer, Grounds Maintenance 14.25 11240 - Maid or Houseman 9.61 11260 - Pruner 13.74 11270 - Tractor Operator 15.71 11330 - Trail Maintenance Worker 14.25 11360 - Window Cleaner 15.54 ______________________________________________________________________________ Note: Executive Order (EO) 13706, Establishing Paid Sick Leave for Federal Contractors, applies to all contracts subject to the Service Contract Act for which the contract is awarded (and any solicitation was issued) on or after January 1, 2017. If this contract is covered by the EO, the contractor must provide employees with 1 hour of paid sick leave for every 30 hours they work, up to 56 hours of paid sick leave each year. Employees must be permitted to use paid sick leave for their own illness, injury or other health-related needs, including preventive care; to assist a family member (or person who is like family to the employee) who is ill, injured, or has other health-related needs, including preventive care; or for reasons resulting from, or to assist a family member (or person who is like family to the employee) who is the victim of, domestic violence, sexual assault, or stalking. Additional information on contractor requirements and worker protections under the EO is available at www.dol.gov/whd/govcontracts. ALL OCCUPATIONS LISTED ABOVE RECEIVE THE FOLLOWING BENEFITS: HEALTH & WELFARE: $4.41 per hour or $176.40 per week or $764.40 per month HEALTH & WELFARE EO 13706: $4.13 per hour, or $165.20 per week, or $715.87 per month* *This rate is to be used only when compensating employees for performance on an SCA- covered contract also covered by EO 13706, Establishing Paid Sick Leave for Federal Contractors. A contractor may not receive credit toward its SCA obligations for any paid sick leave provided pursuant to EO 13706. VACATION: 2 weeks paid vacation after 1 year of service with a contractor or successor, 3 weeks after 8 years, and 4 weeks after 15 years. Length of service includes the whole span of continuous service with the present contractor or successor, wherever employed, and with the predecessor contractors in the performance of similar work at the same Federal facility. (See 29 CFR 4.173) HOLIDAYS: A minimum of eleven paid holidays per year: New Year's Day, Martin.
36C25018Q9873 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 10
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