Project Number: 502-17-103 Legionella Control And Monitoring;
Added: Jan 25, 2017 3:48 pm CONTRACT INFORMATION: General. A-E Services are being procured in accordance with the Selection of Architects and Engineers Statute (Public Law 92-582), formerly known as the Brooks Act, and implement in Federal Acquisition Regulation (FAR) 36.6. All submissions will be evaluated in accordance with the evaluation criteria. The Government will not pay, nor reimburse, any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement. Firms will be selected based on demonstrated competence and qualifications for the required work. The NAICS Code for this acquisition is 541310 and the applicable Small Business Size Standard is $7.5M. Contract Award Procedure: The proposed A/E services will be obtained by a Negotiated Firm-Fixed Price Contract. Interested parties shall ensure current Licensing and have a current registration in the System for Award Management (SAM) database at https://www.sam.gov/portal and the Vendor Information Pages database at https://www.vip.vetbiz.gov/ as well as have submitted the current cycle VETS-100 Report per the requirements located at http://www.dol/gov/vets/contractor/main.htm. Failure of a proposed SDVOSB to be certified by the CVE at the time the SF 330 is submitted shall result in elimination from consideration as a proposed contractor. SDVOSB Requirements: In accordance with VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside, a service disabled veteran-owned small business concern agrees that, in the performance of the contract, at least 50 percent of the cost of personnel for contract performance will be spent for employees of the concern or employees of other service-disabled veteran-owned small business concerns. c. Design Costs: All offerors are advised that in accordance with VAAR 836.606-73(a) the total cost of the architect or engineer services contracted for must not exceed 6 percent of the estimated cost of the construction project plus any fees for related services and activities. Additionally, FAR 52.236-22 Design Within Funding Limitations, will be applicable to this procurement action. Design limitation costs will be provided to the most highly rated AE firm selected to complete the design. The magnitude for construction (not design) of this project is between $250,000 and $500,000. SELECTION CRITERIA: The selection criteria for this acquisition will be in accordance with FAR 36.602-1 and VAAR 836.602-1 and are listed below in descending order of importance. The completed SF 330 will be evaluated by the Alexandria Health Care System Evaluation Board in accordance with FAR 36.602-5(a) and the selection report shall serve as the final selection list, which will be provided directly to the Contracting Officer. Professional qualifications necessary for the satisfactory performance of required services; (FAR 36.602-1 (a)(1)) provide key personnel, it is expected that the individuals identified as key personnel will be performing tasks under the resulting contract. Include resumes for key personnel of proposed sub-consultants for all engineering disciplines: electrical, data communication, mechanical, civil, structural, environmental, interior design, LEED, commissioning and cost estimating. Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials; (FAR 36.602-1 (a)(2)) Specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team. (VAAR 36.602-1 (b)(3)) Capacity to accomplish the work in the required time; maintaining project schedules and project budgets. Cost control effectiveness and estimating accuracy. (FAR 36.602-1 (a)(3)) Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules; (FAR 36.602-1 (a)(4)) be sure to include all past performance Department of Veterans' Affairs (include knowledge of VA design standards, technical manuals, and specifications)(provide no more than five (5) recent projects); Location in the general geographical area of the project and knowledge of the locality of the project; provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project; (FAR 36.602-1 (a)(5)) Reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness. (VAAR 36.602-1 (b)(1)) Record of significant claims against the firm because of improper or incomplete architectural and engineering services. (VAAR 36.602-1 (b)(2)) Describe in detail how your firm will conduct constructability reviews of construction documents; include interdisciplinary and specification versus drawings, details versus floor plan review process. SUBMITTAL REQUIREMENT: This project is a 100% set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB) concerns under VAAR 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (Dec 2009). All original Standard Form (SF) 330 packages shall be submitted to: Alexandria VA Health Care System Network Contracting Office (NCO 16) ATTN: Gina Roach, CO 2495 Seveport Highway, 71 Room 212A Pineville, LA 71360 (a) All SF 330 submissions shall be clearly marked with the subject line displaying the Solicitation Number VA256-17-R-0211. The SF 330 form may be downloaded from www.gsa.gov/forms. Completed SF 330 s shall include the primary firms, subcontractor firms, and any consultants expected to be used on the project. (b) Firms that meet the requirements listed in this announcement are invited to submit tee (3) copies of the completed SF 330 including Parts I and II as described herein and one CD-ROM of the SF 330 submittal as a single pdf file, to the above address no later than 1:00 P.M. (CST) on Monday, FEBRUARY 27, 2017. FAX AND/OR E-MAIL SUBMISSIONS WILL NOT BE ACCEPTED. Late proposal rules found in FAR 15.208 will be followed for late submittals. (c) Interested firms shall address each of the Nine (9) Selection Criteria in their SF 330 s and additional documents/submittals. THIS IS NOT A REQUEST FOR PROPOSAL. THERE ARE NO SOLICITATION DOCUMENTS AVAILABLE. This is a request for SF 330 s Architect/Engineer Qualifications packages only. Any requests for a solicitation will not receive a response. This requirement is subject to Availability of Funds. PROJECT INFORMATION: A/E Design Scope of Work Legionella Control/Monitoring Project No. 502-17-103 VA Health Care System Alexandria, LA 71360 l. GENERAL REQUIREMENTS: The Architectural/Engineering Consultant (A/E) shall provide all architectural and engineering services necessary to prepare complete contract documents consisting of plans and specifications, provide any other documents required for bidding purposes and AE construction period services, services for preparation of construction documents, cost estimates and other items as indicated to drill a 8 Water Well, design upgrades to provide redundancy to the existing Chlorination Building and design 3 Chlorination Monitoring Stations (1 in building 45, unit 45C and 2 in building 7 one on each the 2nd floor and 4th floor). The A/E shall provide construction period services including as built , responses to RFI s, and site visits. Work shall include, but is not limited to, the above detailed requirements which are to be considered a basic part/minimum requirement of this project and shall be fully developed by the A/E, discussed and resolved with Alexandria VA Health Care System staff. The A/E shall schedule and conduct an initial pre-design meeting and field visit with the VA personnel consisting of: Engineering personnel, Safety Officer and other VA personnel as necessary. The purpose of this meeting/field visit is for all parties involved to fully define and understand the Scope of Work necessary for the A/E to design and prepare contract documents consisting of plans and VA specifications Legionella Control/Monitoring Project. The A/E shall perform any other necessary investigative work, i.e, meet with or communicate with VA staff regarding design layout. During the design phase, the A/E will coordinate with VA staff to obtain utility information to facilitate the design. Otherwise, what is not obtained shall be surveyed to extent necessary. A detailed estimate of construction cost (using RS Means, Cost Works) and Market Study/Survey shall be provided with each design submission. The design and resulting construction must, as a minimum, be in accordance with all applicable codes, (NFPA, JCAHO, NEC, UPC, UMC, ASME, ASHRAE, EPA) and Department of Veterans Affairs (VA) publications, Master Construction Specifications, Construction Standards, Design Guides and Standards. All design and work will conform to the current edition of the VA Master Specifications and VA Design Standards as published at the following site: www.cfm.va.gov; ASME, ASHRAE, OSHA, IBC 2009, IPC 2009, IMC 2009, NFPA and NEC building codes and standards. The A/E shall develop, execute and demonstrate that the project plans and specifications have gone tough a rigorous review and coordination effort. The A/E shall provide an outline of the actions that the firm will take during the design process to ensure a quality finished design is achieved. Period of Performance: The delivery date for this contract shall be 45 days from Notice to Proceed. II. INVESTIGATIVE WORK: The A/E, with the aid of VA staff is to perform all necessary testing and investigative work in order to adequately design the project. Utilizing as-built drawings provided by the VA and design staff site visits, the A/E will investigate scope of required new construction. lll. DESIGN CONSIDERATIONS: Design shall include, but is not limited to, the following: VA specification guidelines. Construction drawings Construction cost estimate Water Well Permitting Documents Other necessary design considerations. lV. DESIGN REQUIREMENTS: Provide a Hydrogeological Assessment to determine the following information for the water well design and provide plans and specification for such: Determine the location of the well. Assure the water quality criteria to use for this drinking water well meet applicable local and state drinking water quality standards. The pumping rate requirement for this well to meet the needs of the Alexandria VA Healthcare System shall be in the range of 250gpm to 300gpm. The assessment shall provide a diverse array of information such as land surface topography, local vegetation, rock fracturing (where applicable), local geology, ground water chemistry, information on thickness, depth, and permeability of the local aquifers from existing wells, groundwater levels, satellite or aerial photographs, and geophysical measurements. The well location will be limited by the need to keep surface transportation of the pumped ground water to a minimum, and access restrictions for the drilling equipment. When locating this well the A/E shall consider the proximity of potential sources of contamination such as fuel or chemical storage areas, nearby streams, sewer lines, and leach fields or septic tanks. The presence of a significant barrier between such potential sources and the well itself is very important for protection of the well. Once the well location has been determined, the A/E will submit a completed preliminary well design. A test hole will be drilled before well drilling to obtain more detailed information about the depth of water-producing zones, confining beds, well production capabilities, water levels and groundwater quality. The final design is subject to site-specific observations made in the test hole or during the well drilling. The overall objective of the design is to create a structurally stable, long-lasting, efficient well that has enough space to house pumps or other extraction devices, allows ground water to move effortlessly and sediment-free from the aquifer into the well at the desired volume and quality, and prevents bacterial growth and material decay in the well Provide plans and specifications for new Chlorination Building. This work will include, but not limited to the following: Add New Chlorination system in parallel with existing Re-plumb existing chlorination system as a redundant to new Re-wire electrical system in Chlorination Shed Provide Chlorine resistant components Provide new Chlorine resistant Door with window Provide new Chlorine resistant water pump Provide 2 new Chlorine resistant fans for shed ventilation; and balance Provide Chlorine Gas Detection system Provide Emergency SCBA gear and housing for building Provide Tank Rack for Chlorine bottles Provide plans and specifications for the installation of 3 Chlorine Monitoring Stations. These monitoring stations will be located at the following: 1 in building 45, unit 45C 2 in building 7 one on each the 2nd floor and 4th floor On-line Chlorine Monitors shall be provided to continuously measure (specify free or combined chlorine residual) at the locations referenced in a and b. Each Chlorine Monitor shall consist of a direct measuring chlorine sensor, a clear constant-head flow-cell, 25 feet of sensor interconnect cable with quick disconnect plug, and an electronic monitor housed in a NEMA 4X enclosure suitable for wall, pipe, or panel mounting. The chlorine sensor shall be constructed with a quick disconnect receptacle to allow easy sensor servicing or exchange. Chlorine sensors shall be supplied complete with at least 10 spare membranes, electrolyte, and a spare parts kit that includes all o-rings and special hardware. The chlorine monitor shall be supplied with a pH sensor. The pH sensor shall allow free chlorine monitors to automatically correct the chlorine value for changes in sample pH to maintain measurement accuracy over wide pH swings from pH 7 to pH 9.5. The instrument shall be powered by either 90-260 VAC single-phase line power, or 12-24 VDC. Either version of the monitor shall provide two isolated 4-20 mA outputs configurable for chlorine, pH. The chlorine monitor electronic assembly shall provide a variety of functions as follows: Provide user selectable display of PPM chlorine, process temperature, or PID % output on the main display. Main display variable shall be indicated with a minimum character height of 0.75 to allow easy readability up to 20 feet away. Allow selection of operating ranges of 0-200 PPB, 0-2 PPM, 0-20 PPM, or 0-200 PPM. Display ranges shall be configurable by operators, or the monitor may be configured for Auto-Ranging. The auto-ranging function shall automatically switch to the display range that provides the best resolution for any given operating level. Provide automatic pH correction of the measured free chlorine level based on input from an optional pH sensor. The pH compensation may be enabled or disabled by the user, and the pH value at which the correction factor is disabled (comp. stop value) may also be programmed by the user. Provide the ability to use the 4-20 mA output for PID control. Proportional, Integral, and Derivative functions shall be user adjustable, and also provide for output hold when needed. Provide output hold and output simulate functions to allow for testing or remote receiving devices or to allow maintenance without disturbing control systems. V. SUBMISSION OF DOCUMENTS: The VA staff shall have a minimum of 15 calendar days to review and coordinate each A/E design submissions. If the VA workload does not allow for a thorough review within the 1 calendar day timeframe, the AE shall not proceed to the next design phase until comments have been received from the VA. The AE will be entitled to a time only contract extension for the number of VA review days beyond the 15 calendar days. The following specifies the documents, etc., required to be submitted by the consultant to the Contracting Officer for distribution for each scheduled review and the due dates for each submission. Dates indicated must be strictly adhered to. Working Drawings General: 1. The Architect/Engineer shall design and estimate so that all applicable codes are met. The A/E and their design teams will be required to attend a 0% pre-design meeting with the Alexandria VA Healthcare System personnel to outline the scope of the design project. The A/E should be prepared to walk tough the work site, take pictures, ask questions, take measurements, review as built drawings and VA specifications and gather any other pertinent information necessary to fully understand the scope of the design task. The A/E will also be required to make a formal presentation at the 50%, and 100% reviews in person. 2. The A/E shall take written minutes of the pre-design meeting and all design reviews, in which he is in attendance, and provide the Alexandria VA Healthcare System with them within two (2) working days. 3. The A/E shall establish a construction schedule. 4. The A/E shall prepare a list of equipment and material submittals required by this project as separate specification section in the contract package 5. In each submission, the A/E shall incorporate all materials, procedures, etc., specified and all revisions according to comments made by either the Alexandria VA Healthcare System, Regional Safety & Fire Protection Engineer or VA Central Office where applicable. 50% Review 50% Review required within fifteen (15) calendar days after conclusion of the 0% design meeting. Submittal Letter Consultant shall provide a submittal letter addressed to the Contracting Officer stating documents submitted for 50% Review. Specifications Consultant shall provide two (2) sets of edited, assembled and technical Project Specifications to the Resident Engineer to be used on this project. Marked up standard specifications are acceptable. The most current VA Master Specifications shall be used on this project and are available on internet: http://www.cfm.va.gov/TIL/spec.asp Drawings Consultant shall provide a full set of project drawings showing the Basic Plan for each discipline involved. This shall include: All drawings developed for the previous reviews shall be detailed showing all utilities, services and sizes as well as other required construction detail. Show complete plan views, elevation views, photographs, legends and other schedule information. Also show complete details, notes, sections and locations. Cost Estimate Consultant shall provide a cost estimate to both the Contracting Officer and the COR and ensure that the following items are included: Certification that the quantities have been checked and found to be correct. All estimates shall be based on the most up-to-date working drawings available and shall be current as of the date of submission. Materials are priced at the contractor s buying level. Sales taxes, when applicable, will be added into material costs. Cost totals should reflect labor and materials separately and should be formatted as follows: (1.) Totals Labor and materials for all branches of work. (2.) Contingencies None. (3.) Overhead and Profit A nominal percentage to reflect variation of trades, project size, competition, etc. (4.) Total Estimated Cost. 5. This submission will be reviewed and one (1) copy returned to the Consultant. This design will be reviewed for functional purposes only. Technical accuracy and detail will be the responsibility of the A/E firm. 100% review Two (2) sets of specifications, drawings and cost estimates are required within fifteen (15) calendar days after notice to continue is issued by Contracting Officer or the COR and shall include: Submittal Letter Consultant shall provide a submittal letter addressed to the Contracting Officer stating documents submitted for 100% Review. Specifications Consultant shall provide two (2) sets of edited, assembled and technical Project Specifications to the Resident Engineer to be used on this project. Marked up standard specifications are acceptable. The most current VA Master Specifications shall be used on this project and are available on internet: http://www.cfm.va.gov/TIL/spec.asp Drawings Consultant shall provide a full set of project drawings showing the Basic Plan for each discipline involved. This shall include: All drawings developed for the previous reviews shall be detailed showing all utilities, services and sizes as well as other required construction detail. Show complete plan views, elevation views, photographs, legends and other schedule information. Also show complete details, notes, sections and locations. Cost Estimate Consultant shall provide a cost estimate to both the Contracting Officer and the COR and ensure that the following items are included: Certification that the quantities have been checked and found to be correct. All estimates shall be based on the most up-to-date working drawings available and shall be current as of the date of submission. Materials are priced at the contractor s buying level. Sales taxes, when applicable, will be added into material costs. Cost totals should reflect labor and materials separately and should be formatted as follows: Totals Labor and materials for all branches of work. Contingencies None. Overhead and Profit A nominal percentage to reflect variation of trades, project size, competition, etc. Total Estimated Cost. This submission will be reviewed and one (1) copy returned to the Consultant. This design will be reviewed for functional purposes only. Technical accuracy and detail will be the responsibility of the A/E firm. Specification consultant shall provide to the COR specifications, complete in accordance with the previous review requirements, with all review comments accounted for and ready for use as final contract documents. Specifications shall include scope of work and phasing schedule requirements assembled with the general construction sections. Final submission after completion of all the 100% review comments and corrections, the final stamped contract documents shall be prepared, and submitted upon request within fifteen (15) calendar days to Contracting Officer or the COR and shall include: Submittal letter consultant shall provide a submittal letter stating that the changes and corrections noted on the previous review have all been evaluated and incorporated in the documents submitted for the final submission. List these documents: Provide as a minimum a 700mb recordable disk containing digital drawings and technical specifications and two hard copies. Drawings to be in AutoCAD and PDF format The Combined Specifications to be in Word and PDF Format The most current VA Master Specifications shall be used on this final documentation submission and are available on internet: http://www.cfm.va.gov/TIL/spec.asp A final cost estimate based on revisions made at 100% review and cost estimate of bid items if required. Totals Labor and materials for all branches of work. Contingencies None. Overhead and Profit A nominal percentage to reflect variation of trades, project size, competition, etc. Total Estimated Cost. A final set of design calculations (where applicable). A&E Design and AS-BUILTS only: The CD case shall have the full name of the firm, address, contact phone numbers, Project number (station number, year, the number of the project) and Set 1 of CDs if more the one CD is required, on the inside of the CD case only there shall be an index of drawings with page numbers and drawing numbers. The CD face shall contain the same information as the CD case except the index . The CD shall not have anything to unbalance it. All information shall be neatly typed and legible without the aid if any type of magnifying devises. All CAD data and project specifications shall be delivered on Compact Disk(s) (CD) 650MB or greater. All data files shall be organized using the directory structure (path) as outlined in the CAD Standards, Naming Conventions section of this document. All files shall be free of corrupted or unusable data. All CAD data shall be supplied in the latest version of the translation format, DWG. The contractor will be responsible for ensuring that all files shall translate to the VAHS's target CAD system, AutoCAD version 14 but not greater than AutoCAD 2011. The A&E shall ensure a separate layer identified as SQUARE FOOTAGE, with the length, width, and square footage of all mechanical, office, and patient area, corridors, etc. this layer shall have the total of existing renovated space, total of new construction and the total square footage of the entire renovated area. VI. PRE-BID CONFERENCE the A/E is required to attend the pre-bid conference, which will be scheduled by the VAMC, contracting and procurement section, prior to the bid opening date for the purpose of answering questions and clarifying the project specifications and drawings with prospective bidders. The project site will also be visited to verify existing field conditions and dimensions. PRE-CONSTRUCTION MEETING the A/E is required to attend the pre-construction meeting for the project which will be scheduled by the VAMC, Alexandria, LA for the purpose of answering questions and clarifying the bid documents, etc., with the contractor. The A/E is to provide five (5) complete sets of contract drawings and specifications to the construction contractor at this meeting. The A/E shall take written minutes of the pre-construction meeting and provide the Alexandria VA Healthcare System with them within five (5) working days. VII. CONSTRUCTION PERIOD SERVICE REQUIREMENTS A. Review of submittals Consultant shall review all material submittals, shop drawings and test reports. Reviews shall be completed and submittals returned to the resident engineer with 15 calendar days from receipt of request. B. Review analysis of change order and costs consultant shall provide prompt response when contacted by resident engineer to review and provide analysis of change orders and costs. C. Site visits consultant shall provide bi-monthly site visits toughout the duration of construction activities and one (1) final inspection for the project. (Please include price for additional site visits should they be desired by resident engineer.) The architect/engineer will also make a written inspection report within two (2) working days after each site inspection. D. One set of drawings / Markup Drawings shall be on site or in Job shack with all documented changes to the project. Must be legible and ready at any time for the COR to review while in the area. Once completion of construction this set of drawing will be turned into the COR so it can be given to the A&E to make all changes and create the final set of AS- BUILT drawings in accordance with Alexandria VA Healthcare Systems Computer Aided and Drafting Standards. VIII MISCELLANEOUS: A. Following approval of the final (100%) review material, the A/E will provide the government with electronic sets of the approved contract, drawings and specifications. Drawings shall be furnished in AutoCad® 2015 electronic format and one set of drawings in .pdf for distribution. The specifications shall include those sections prepared and edited by the Contracting Officer and shall be furnished in MS Word format. Specifications shall be of the most recent version on the VA Master Specifications TIL B. A/E will provide additional services as outlined in Special Provisions (Architect-Engineer Contract) including construction period services, site surveys, as-built drawings, etc. C. Design to be in accordance with applicable federal, state, and local codes (ASCE, ASME, ASHRAE, NFPA, JCAHO, OSHA, VA design guides and Master Specifications, etc.). D. Design shall be in accordance with Program Guide, PG-18-15, Volume C of the TIL. E. The C&A requirements do not apply, and that a Security Accreditation Package is not required.
VA25617R0211 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 6
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