USPSC - OTI Learning Coordinator - Washington, DC
Added: Aug 04, 2015 3:46 pm Request for Personal Services ContractorUSAID Office of Transition InitiativesPosition Title: Learning Coordinator - Washington, DCSolicitation Number: SOL-OTI-15-000048Salary Level: GS-11 Equivalent: $63,722 - $82,840 GS-12 Equivalent: $76,378 - $99,296Issuance Date: August 4, 2015Closing Date: August 18, 2015Closing Time: 5:00 P.M. Eastern TimeDear Prospective Applicants:The United States Government (USG), represented by the U.S. Agency for International Development (USAID), is seeking applications from qualified U.S. citizens to provide personal services as Learning Coordinator under a personal services contract, as described in the attached solicitation.Submittals must be in accordance with the attached information at the place and time specified. Applicants interested in applying for this position MUST submit the following materials:1. Complete resume. In order to fully evaluate your application, your resume must include:(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all overseas field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.(b) Specific duties performed that fully detail the level and complexity of the work. (c) Names and contact information (phone and email) of your current and/or previous supervisor(s). (d) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments. (e) U.S. Citizenship.Your resume should contain explicit information to make a valid determination that you fully meet the experience requirements as stated in this solicitation for each grade level(s) for which you are applying. This information should be clearly identified in your resume. Failure to provide explicit information to determine your qualifications for the position will result in loss of full consideration. 2. Supplemental document specifically addressing:Each of the two (2) Evaluation Factors shown in the solicitation. Responses must be limited to 500 words per factor. Any additional words above the limit will neither be read nor scored.NOTE: The Evaluation Factors are worth 60 out of 100 points. Applicants are required to address each of the Evaluation Factors in a separate document describing specifically and accurately what experience, training, education and/or awards they have received that are relevant to each factor.Additional documents submitted will not be accepted. Incomplete or late applications will not be considered. Your complete resume and the supplemental document addressing the EFs must be mailed or emailed to: Office of Transition Initiatives 529 14th Street, NW, Suite 807 Washington, DC 20045 E-Mail Address: OTIjobs@usaid.govApplicants can expect to receive a confirmation email when application materials have been received. Applicants should retain for their records copies of all enclosures which accompany their applications. Any questions on this solicitation may be directed to: OTI Recruitment Team Telephone Number: (202) 706-6100 E-Mail Address: OTIjobs@usaid.gov Website: www.OTIjobs.netSincerely, Cristina Sylvia Contracting OfficerSolicitation for U.S. Personal Services Contractor (PSC) Learning Coordinator1. SOLICITATION NO.: SOL-OTI-15-0000482. ISSUANCE DATE: August 4, 20153. CLOSING DATE/TIME FOR RECEIPT OF APPLICATIONS: August 18, 2015 5:00 pm Eastern Time4. POSITION TITLE: Learning Coordinator5. MARKET VALUE: This position has been designated as a "tandem/ladder" position that, depending on the qualifications of the candidate, can be filled at either the GS-11 ($63,722 - $82,840 per annum) or GS-12 ($76,378 - $99,296 per annum) equivalent level. The highest level of this position is a GS-12. Final compensation will be negotiated within the listed market value of the GS-11 or GS-12 level depending on qualifications, previous relevant experience and work history, salary and educational background. Salaries over and above the pay range will not be entertained or negotiated. Candidates who live outside the Washington, D.C. area will be considered for employment but no relocation expenses will be reimbursed.If selected at the GS-11 equivalent grade level, following at least one year at the GS-11 grade, the candidate may have the opportunity for advancement to the GS-12 equivalent grade. In order to be advanced to the higher grade, the incumbent must meet the minimum qualifications of the higher grade and receive an excellent performance rating in their most recent annual performance evaluation. The evaluation must include a statement by the supervisor that the employee is performing successfully at the current grade and is considered ready to perform at the higher grade level. Neither advancement nor extension of the contract is guaranteed.Note: Applicants who submit an application for the GS-12 grade level, but do not meet the minimum qualifications as outlined in this solicitation and as reviewed by the Technical Evaluation Committee, will not be considered for the GS-11 position if they have not submitted a separate application for the GS-11 level. Similarly, applicants who apply for the GS-11 position even though they might meet the minimum qualifications for the GS-12 position will not be considered for the higher graded position if they have not submitted a separate application for the GS-12 position. Applicants who are unsure of which grade level they meet the minimum qualifications for should submit separate applications for the GS-11 and the GS-12 positions.6. PERIOD OF PERFORMANCE: Two years, with tee one-year option periods.7. PLACE OF PERFORMANCE: Washington, D.C.8. STATEMENT OF WORKPOSITION DESCRIPTIONBACKGROUNDUSAID's Office of Transition Initiatives (OTI) is seeking highly motivated, highly qualified individuals who want the opportunity to help support rapid international transition programs for priority conflict-prone countries. Created in 1994 as a distinct operating unit within USAID, OTI helps local partners advance peace and democracy in politically-transitioning countries. In support of U.S. foreign policy, OTI seizes emerging windows of opportunity in the political landscape to promote stability, peace, and democracy by catalyzing local initiatives tough adaptive and agile programming.Countries experiencing a significant political transition in the midst of a disaster or emerging from civil conflict have unique needs that cannot be fully addressed by traditional disaster relief. Timely and effective assistance to promote and consolidate peaceful, democratic advances can make the difference between a successful or a failed transition. OTI assists in securing peace by aiding indigenous, mostly non-governmental, civil society and media organizations. OTI uses such mechanisms as support for re-integration of ex-combatants into civilian society; development of initiatives to promote national reconciliation; identification of quick-impact community self-help projects to meet urgent economic needs; and aid to independent media outlets and community-based organizations to help promote informed debate and broaden public participation.To respond quickly and effectively and meet its program objectives and mandate OTI retains a group of high level professionals and experts under U.S. Personal Services Contracts (USPSCs). These knowledgeable and skilled professionals make up the vast majority of the OTI work force and are at its forefront implementing and achieving the office's programmatic goals and objectives. USPSCs are considered employees of USAID for all purposes except programs administered by the Office of Personnel Management (OPM) - such as federally sponsored health insurance, life insurance, and retirement benefits. However, there are several other similar benefits that USPSCs may participate in, such as partial reimbursement for health and life insurance costs, as well as full coverage of workers' compensation, among other benefits. For more complete information on USPSC benefits, please see page 13 of this solicitation.For more information about OTI and its country programs please see: http://www.usaid.gov/political-transition-initiativesINTRODUCTIONAs a member of the OTI Applied Best Practices and Coordination (ABC) Team, the Learning Coordinator position utilizes the experience and skills gained from working with political transition, stabilization, and conflict mitigation programs, to provide support and guidance for country program staff to help ensure the successful implementation of OTI program activities in the field. OTI's success now and in the future depends in large part on its ability to achieve an overarching organizational goal: the effective transfer and ongoing analysis of knowledge and experience - comprised of values, management processes, lessons learned, best practices, standards, and innovations - in real time, with a variety of stakeholders. These stakeholders include: OTI staff in the field and headquarters; OTI's implementing partners around the world; USAID Missions overseas; other USAID offices and bureaus in Washington; other U.S. Government agencies and branches; other donors; other transition, stabilization and reconstruction practitioners; host government and/or other local counterparts; and the U.S. public. All of the above increases OTI's level of transparency and accountability.To this end, the OTI ABC Team supports a model of organizational learning across the office that ensures:1. Increased transparency and accountability between the headquarters and field teams;2. Increased opportunities for peer-to-peer dialogue;3. Easier access to content and learning resources for a variety of stakeholders;4. More guidance available in online format;5. Provision of tools to surface and apply OTI's programming lessons to increase the effectiveness and efficiency of OTI programs.The Learning Coordinator supports OTI's mission to provide fast, flexible, short-term assistance targeted at key political transition and stabilization needs by building the knowledge, skills and abilities of OTI staff to continually improve country program performance. The Learning Coordinator does this by: supporting the design and coordination of innovative solutions that are adapted to OTI's fast-paced global needs; supporting and facilitating learning and training events; and providing support services ranging from procurement to linkages with private sector partners. ABC supports learning and innovation tough the application of technology - including OTI's knowledge management platform, mapping, data visualization, and other analytic tools - to continually improve OTI country program analysis, management and performance. ABC will ensure the effective integration of lessons and knowledge into OTI's learning and training resources. ABC coordinates closely with other units, teams, and divisions within OTI to achieve these goals.9. CORE FUNCTIONAL AREAS OF RESPONSIBILITYDUTIES AND RESPONSIBILITIESThe work of the Learning Coordinator requires teamwork, the exercise of discretion, judgment, and personal responsibility. As a member of a highly operational office, the incumbent is willing and able to perform a wide range of administrative functions to help ensure programmatic success. The incumbent has a high level of integrity and attention to detail to ensure the use of OTI systems and procedures to maintain effective and efficient management of funds, programming, and monitoring and evaluation. The incumbent is highly flexible and willing to work under conditions of ongoing change, and remains professional and respectful of colleagues and authority in a diverse workforce. She or he places a premium on the building of positive relationships with his or her respective team both in the field and in Washington, and with key stakeholders both in and outside of USAID. The incumbent is able to prioritize and complete tasks without follow-up by the supervisor, while also filling in gaps as needed to ensure the responsiveness of the team. The Learning Coordinator is a strategic thinker, articulates innovative ideas, presents solutions, and is a positive role model for colleagues both in and outside of OTI.Under the direct supervision of the DCHA/OTI Applied Best Practices and Coordination (ABC) Training Portfolio Lead or his/her designee, the Learning Coordinator will perform the following duties:At the GS-11 level:• Provide logistical and administrative support for ABC training and learning initiatives and events;• Serve as project manager for learning and training initiatives and support the design, development and delivery of innovative learning and training solutions, ranging from instructor led to e-learning, that are well adapted to OTI's fast paced global needs;• Assist in implementation of a proposed means of monitoring and evaluating the learning and training efforts, including generating feedback that will help shape future learning and training;• Provide contract management support, including serving as Contracting Officer Representative (COR) for Task Orders as appropriate to carry out preparation of documentation, oversight of contract budgets and deliverables, and liaison with implementing partners, OTI's Program Office and USAID's Office of Acquisition and Assistance (OAA) as required and in accordance with agency and office guidelines(serving as COR requires the successful completion of a USAID training course within the first 6-12 months of employment);• Assist with OTI's training budget in close coordination with the ABC Team Leader, Training Portfolio Lead and the ABC Team's Administrative Program Specialist responsible for overall budget management. Seek out additional funding from other sources for developing on-line training-or other innovative approaches-for OTI and other Agency staff working in transitional environments;• Develop and maintain collaborative relationships with all parts of OTI. Coordinate closely with the rest of the ABC team and PLI division, OTI's Field Programs Division, and OTI's Operations and Management Division to ensure the effective management and coordination of training across the office;• With appropriate clearance, disseminate regular announcements to OTI's worldwide staff regarding relevant training opportunities;• Collaborate with Training Portfolio lead on the provision of support services, referrals and administrative assistance that enables OTI's staff to benefit from other USAID and external training opportunities. Additional responsibilities include liaising with other parts of the DCHA bureau and Agency on training requests, requirements and opportunities;• Serve on inter- and intra-agency working groups on learning and training on transitional assistance and/or working in complex, crisis and transitional environments if/when required;• Carry out critical knowledge management efforts to capture, document and integrate lessons and knowledge into OTI's learning and training resources;• As needed, serve on short-term assignments with other USAID offices or bureaus in direct support of OTI programs. These placements shall not exceed tee months;• Perform other duties and activities as required as related to the scope of work herein.At the GS-12 level:• Play a leading role on logistical and administrative support for ABC training and learning initiatives and events;• Under the supervision of the Training Portfolio Lead, lead the design, development and delivery of innovative learning and training solutions, ranging from instructor led to e-learning, that are well adapted to OTI's fast paced global needs;• Develop and implement monitoring and evaluation methods for learning and training efforts, including generating feedback that will help shape future learning and training;• Provide contract management support, including serving as Contracting Officer Representative (COR) for Task Orders as appropriate, involving preparation of documentation, oversight of contract budgets and deliverables, and liaison with implementing partners, OTI's Program Office and USAID's Office of Acquisition and Assistance (OAA) as required and in accordance with agency and office guidelines (serving as COR requires the successful completion of a USAID training course within the first 6-12 months of employment);• Assist with OTI's training budget in close coordination with the ABC Team Leader, Training Portfolio Lead and the ABC Team's Administrative Program Specialist responsible for overall budget management. Seek out additional funding from other sources for developing on-line training-or other innovative approaches-for OTI and other Agency staff working in transitional environments;• Develop and maintain collaborative relationships with all parts of OTI. Coordinate closely with the rest of the ABC team and PLI division, OTI's Field Programs Division (FPD), and OTI's Operations and Management Division (OMD) to ensure the effective management and coordination of training across the office;• With appropriate clearance, disseminate regular announcements to OTI's worldwide staff regarding relevant training opportunities;• Carry out critical knowledge management efforts to capture, document and integrate lessons and knowledge into OTI's learning and training resources;• Collaborate/coordinate with Training Portfolio lead on the provision of support services, referrals and administrative assistance that enables OTI's staff to benefit from other USAID and external training opportunities. Additional responsibilities include liaising with other parts of the DCHA bureau and Agency on training requests, requirements and opportunities;• Serve on inter- and intra-agency working groups on learning and training on transitional assistance and/or working in complex, crisis and transitional environments if/when required;• As needed, serve on short-term assignments with other USAID offices or bureaus in direct support of OTI programs. These placements shall not exceed tee months;• Perform other duties and activities as required as related to the scope of work herein.SUPERVISORY RELATIONSHIP:The Learning Coordinator will be supervised by the OTI Training Portfolio Lead or his/her designee, as a member of the Applied Best Practices and Coordination (ABC) team within the Program Learning & Innovation (PLI) Division.SUPERVISORY CONTROLS:At the GS-11 grade, the supervisor will set overall objectives and resources available, and work with the employee to develop deadlines, methodology, and work to be accomplished. The employee will be responsible for carrying out assignments and consulting with the supervisor on policy interpretations. The supervisor will evaluate work for technical soundness and effectiveness in meeting work objectives.At the GS-12 grade, the supervisor will set overall objectives and resources available, and work with the employee to develop deadlines, projects, and work to be accomplished. The employee will be responsible for planning and carrying out assignments, resolving most conflicts, coordinating with others, and interpreting policy in terms of established objectives. Keeping the supervisor informed of progress, the employee may determine the approach to be taken and the methodology to be used. The supervisor will review completed work from an overall standpoint of feasibility, compatibility with other work, or effectiveness in meeting requirements.10. PHYSICAL DEMANDSThe work is generally sedentary and does not pose undue physical demands.11. WORK ENVIRONMENTWork is performed in an office setting. Overseas deployments are not required for this position.12. START DATE: Immediately, once necessary clearances are obtained.13. POINT OF CONTACT: See Cover Letter.EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION(Determines basic eligibility for the position. Applicants who do not meet all of the education and experience factors are considered NOT qualified for the position. See detailed instructions for demonstrating Education/Experience under "Applying")At a minimum, the applicant must have:At the GS-11 level:(1) A Master's Degree with tee (3) years of work experience;ORA Bachelor's Degree with four (4) years of work experience;AND(2) Two (2) years of project management experience with a U.S. Government foreign affairs agency, international or domestic assistance organization, or non-governmental organization in community development, economic development, mediation/arbitration, conflict resolution, democracy and governance, international law, human rights activities, and/or political analysis;(3) Tee (3) months of overseas experience in a developing country.At the GS-12 level:(1) A Master's Degree with four (4) years of work experience;ORA Bachelor's Degree with five (5) years of work experience;AND(2) Tee (3) years of project management experience with a U.S. Government foreign affairs agency, international or domestic assistance organization, or non-governmental organization in community development, economic development, mediation/arbitration, conflict resolution, democracy and governance, international law, human rights activities, and/or political analysis;(3) Tee (3) months of overseas experience in a developing country, of which at least one (1) month must include experience working in one or more countries undergoing political transition.SELECTION FACTORS(Determines basic eligibility for the position. Applicants who do not meet all of the selection factors are considered NOT qualified for the position.)• Applicant is a U.S. Citizen;• Complete resume submitted. See cover page for resume requirements. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements;• Supplemental document specifically addressing how the candidate meets each of the Evaluation Factors submitted; • Ability to obtain a SECRET level security clearance (NOTE: Dual citizens may be asked to renounce second-country citizenship);• Satisfactory verification of academic credentials.A USAID Secret level security clearance is required prior to issuance of the contract for this position.NOTE: If a full security investigation package is not submitted by the selected within 30 days after it is requested, the offer may be rescinded. If a security clearance is not able to be obtained within four months after the selected submits the initial security clearance documentation, the offer may be rescinded.EVALUATION FACTORS(Used to determine the competitive ranking of qualified applicants in comparison to other applicants. The factors are listed in priority order from highest to least.)Applicants should cite specific, illustrative examples for each factor. Responses must be limited to 500 words per factor. Any additional words above the limit will neither be read nor scored.Factor #1 Demonstrated experience supporting the design, planning and implementation of innovative training and/or learning solutions, such as instructor-led, e-learning, and/or cross-program learning.Factor #2 Demonstrated experience in event planning and logistics, from invitation to evaluation, with blended formats and multimedia.BASIS OF RATING: Applicants who clearly meet the Education/Experience Requirements and Selection Factors will be further evaluated based on scoring of the Evaluation Factor responses. Applicants are required to address each of the Evaluation Factors in a separate document describing specifically and accurately what experience, training, education and/or awards they have received that are relevant to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to specifically address the Selection and/or Evaluation Factors may result in your not receiving credit for all of your pertinent experience, education, training and/or awards.The Applicant Rating System is as Follows:Evaluation Factors have been assigned the following points:Factor #1 - 30Factor #2 - 30Total Possible - 60 PointsInterview Performance - 40 pointsSatisfactory Professional Reference Checks - Pass/Fail (no points assigned)Total Possible Points: 100The most qualified candidates may be interviewed, required to provide a writing sample, and demonstrate an ability to operate commonly used office applications. OTI will not pay for any expenses associated with the interviews. In addition, applications (written materials and interviews) will be evaluated based on content as well as on the applicant's writing, presentation, and communication skills. In the event that a candidate has fully demonstrated his/her qualifications and there are no other competitive applicants, OTI reserves the right to forego the interview process. Professional references and academic credentials will be evaluated for applicants being considered for selection.APPLYING:Applications must be received by the closing date and time at the address specified in the cover letter.Qualified individuals are required to submit:1. Complete resume. In order to fully evaluate your application, your resume must include:(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all overseas field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.(b) Specific duties performed that fully detail the level and complexity of the work. (c) Names and contact information (phone and email) of your current and/or previous supervisor(s). (d) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments. (e) U.S. Citizenship.Your resume should contain explicit information to make a valid determination that you fully meet the experience requirements as stated in this solicitation for each grade level(s) for which you are applying. This information should be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration.2. Supplemental document specifically addressing:Each of the two (2) Evaluation Factors shown in the solicitation. Responses must be limited to 500 words per factor. Any additional words above the limit will neither be read nor scored.NOTE: The Evaluation Factors are worth 60 out of 100 points. Applicants are required to address each of the Evaluation Factors in a separate document describing specifically and accurately what experience, training, education and/or awards they have received that are relevant to each factor.Additional documents submitted will not be accepted.By submitting your application materials, you agree to allow all information on and attached to the application to be investigated. False or fraudulent information on or attached to your application may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any email.DOCUMENT SUBMITTALSVia mail: Office of Transition Initiatives, 529 14th St. NW, Suite 807, Washington, DC 20045Via email: OTIjobs@usaid.govPlease note in your document submittal where you heard about this position.NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS SOLICITATIONThis solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the application.NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERSAll individuals contracted as US PSCs are required to have a DUNS Number. USAID will provide a generic DUNS Number and PSCs are not required to register with CCR.For general information about DUNS Numbers, please refer to Federal Acquisition Regulation (FAR) Clause 52.204-6, Data Universal Numbering System (DUNS) Number (10/2003) https:/acquisition.gov/far/current/html/52_200_206.htmlLIST OF REQUIRED FORMS FOR PSCsForms outlined below can found at: http://www.usa.gov/Topics/Reference-Shelf/forms.shtml or at http://www.usaid.gov/forms/1. Federal Employment Application (OF-612).2. Declaration for Federal Employment (OF-306).3. Medical History and Examination Form (DS-6561). 4. Questionnaire for Sensitive Positions (for National Security) (SF-86), or Questionnaire for Non-Sensitive Positions (SF-85). 5. Finger Print Card (FD-258).Forms 1 tough 5 shall be completed ONLY upon the advice of the Contracting Officer that an applicant is the successful candidate for the job.CONTRACT INFORMATION BULLETINS (CIBs) and ACQUISITION & ASSISTANCE POLICY DIRECTIVES (AAPDs) PERTAINING TO PSCsCIBs and AAPDs contain changes to USAID policy and General Provisions in USAID regulations and contracts. Please refer to http://www.usaid.gov/work-usaid/aapds-cibs#psc to determine which CIBs and AAPDs apply to this contract.AAPD 06-10 - PSC MEDICAL PAYMENT RESPONSIBILITYAAPD No. 06-10 is hereby incorporated as Attachment 1 to the solicitation.FAR 52.222-50 - COMBATING TRAFFICKING IN PERSONSFAR Clause 52.222-50 is hereby incorporated as Attachment 2 to the solicitation.BENEFITS/ALLOWANCES:As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:BENEFITS:Employer's FICA ContributionContribution toward Health & Life InsurancePay Comparability AdjustmentAnnual Increase (pending a satisfactory performance evaluation)Eligibility for Worker's CompensationAnnual & Sick LeaveALLOWANCES (if Applicable).*(A) Temporary Lodging Allowance (Section 120).(B) Living Quarters Allowance (Section 130).(C) Post Allowance (Section 220).(D) Supplemental Post Allowance (Section 230).(E) Separate Maintenance Allowance (Section 260).(F) Education Allowance (Section 270).(G) Education Travel (Section 280).(H) Post Differential (Chapter 500).(I) Payments during Evacuation/Authorized Departure (Section 600), and(J) Danger Pay (Section 650).* Standardized Regulations (Government Civilians Foreign Areas).FEDERAL TAXES: USPSCs are required to pay Federal Income Taxes, FICA, and MedicareALL QUALIFIED APPLICANTS WILL BE CONSIDERED REGARDLESS OF AGE, RACE, COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NON-DISQUALIFYING DISABILITY, MARITAL STATUS, SEXUAL ORIENTATION, AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR OTHER NON-MERIT FACTOR.ATTACHMENT 1ACQUISITION & ASSISTANCE POLICY DIRECTIVE (AAPD) NO. 06-10PSC MEDICAL EXPENSE PAYMENT RESPONSIBILITYGeneral Provision 22, MEDICAL EXPENSE PAYMENT RESPONSIBILITY(OCTOBER 2006)(a) Definitions. Terms used in this General Provision are defined in 16 FAM 116 available at http://www.state.gov/m/a/dir/regs/fam/16fam/index.htmNote: Personal services contractors are not eligible to participate in the Federal Employees Health Programs.(b) The regulations in the Foreign Affairs Manual, Volume 16, Chapter 520 (16 FAM 520), Responsibility for Payment of Medical Expenses, apply to this contract, except as stated below. The contractor and each eligible family member are strongly encouraged to obtain health insurance that covers this assignment. Nothing in this provision supersedes or contradicts any other term or provision in this contract that pertains to insurance or medical costs, except that section (e) supplements General Provision 25. "MEDICAL EVACUATION (MEDEVAC) SERVICES."(c) When the contractor or eligible family member is covered by health insurance, that insurance is the primary payer for medical services provided to that contractor or eligible family member(s) both in the United States and abroad. The primary insurer's liability is determined by the terms, conditions, limitations, and exclusions of the insurance policy. When the contractor or eligible family member is not covered by health insurance, the contractor is the primary payer for the total amount of medical costs incurred and the U.S. Government has no payment obligation (see paragraph (f) of this provision).(d) USAID serves as a secondary payer for medical expenses of the contractor and eligible family members who are covered by health insurance, where the following conditions are met:(1) The illness, injury, or medical condition giving rise to the expense is incurred, caused, or materially aggravated while the eligible individual is stationed or assigned abroad;(2) The illness, injury, or medical condition giving rise to the expense required or requires hospitalization and the expense is directly related to the treatment of such illness, injury, or medical condition, including obstetrical care; and(3) The Office of Medical Services (M/MED) or a Foreign Service medical provider (FSMP) determines that the treatment is appropriate for, and directly related to, the illness, injury, or medical condition.(e) The Mission Director may, on the advice of M/MED or an FSMP at post, authorize medical travel for the contractor or an eligible family member in accordance with the General Provision 10, Travel and Transportation Expenses (July 1993), section (i) entitled "Emergency and Irregular Travel and Transportation." In the event of a medical emergency, when time does not permit consultation, the Mission Director may issue a Travel Authorization Form or Medical Services Authorization Form DS-3067, provided that the FSMP or Post Medical Advisor (PMA) is notified as soon as possible following such an issuance. The contractor must promptly file a claim with his or her medevac insurance provider and repay to USAID any amount the medevac insurer pays for medical travel, up to the amount USAID paid under this section. The contractor must repay USAID for medical costs paid by the medevac insurer in accordance with sections (f) and (g) below. In order for medical travel to be an allowable cost under General Provision 10, the contractor must provide USAID written evidence that medevac insurance does not cover these medical travel costs.(f) If the contractor or eligible family member is not covered by primary health insurance, the contractor is the primary payer for the total amount of medical costs incurred. In the event of a medical emergency, the Medical and Health Program may authorize issuance of Form DS-3067, Authorization for Medical Services for Employees and/or Dependents, to secure admission to a hospital located abroad for the uninsured contractor or eligible family member. In that case, the contractor will be required to reimburse USAID in full for funds advanced by USAID pursuant to the issuance of the authorization. The contractor may reimburse USAID directly or USAID may offset the cost from the contractor's invoice payments under this contract, any other contract the individual has with the U.S. Government, or tough any other available debt collection mechanism.(g) When USAID pays medical expenses (e.g., pursuant to Form DS-3067, Authorization for Medical Services for Employees and/or Dependents), repayment must be made to USAID either by insurance payment or directly by the contractor, except for the amount of such expenses USAID is obligated to pay under this provision. The Contracting Officer will determine the repayment amount in accordance with the terms of this provision and the policies and procedures for employees contained in 16 FAM 521. When USAID pays the medical expenses, including medical travel costs (see section (e) above), of an individual (either the contractor or an eligible family member) who is covered by insurance, that individual promptly must claim his or her benefits under any applicable insurance policy or policies. As soon as the individual receives the insurance payment, the contractor must reimburse USAID for the full amount that USAID paid on the individual's behalf or the repayment amount determined by the Contracting Officer in accordance with this paragraph, whichever is less. If an individual is not covered by insurance, the contractor must reimburse USAID for the entire amount of all medical expenses and any travel costs the contractor receives from his/her medevac provider.(h) In the event that the contractor or eligible family member fails to recover insurance payments or transfer the amount of such payments to USAID within 90 days, USAID will take appropriate action to collect the payments due, unless such failure is for reasons beyond the control of the USPSC/dependent.(i) Before departing post or terminating the contract, the contractor must settle all medical expense and medical travel costs. If the contractor is insured, he or she must provide proof to the Contracting Officer that those insurance claims have been submitted to the insurance carrier(s) and sign a repayment agreement to repay to USAID any amounts paid by the insurance carrier(s). ATTACHMENT 2FAR 52.222-50 COMBATING TRAFFICKING IN PERSONS (FEB 2009).(a) Definitions. As used in this clause-"Coercion" means-(1) Teats of serious harm to or physical restraint against any person;(2) Any scheme, plan, or pattern intended to cause a person to believe that failure to perform anact would result in serious harm to or physical restraint against any person; or(3) The abuse or teatened abuse of the legal process."Commercial sex act" means any sex act on account of which anything of value is given to orreceived by any person."Debt bondage" means the status or condition of a debtor arising from a pledge by the debtor ofhis or her personal services or of those of a person under his or her control as a security for debt, ifthe value of those services as reasonably assessed is not applied toward the liquidation of the debtor the length and nature of those services are not respectively limited and defined."Employee" means an employee of the Contractor directly engaged in the performance of workunder the contract who has other than a minimal impact or involvement in contract performance."Forced Labor" means knowingly providing or obtaining the labor or services of a person-(1) By teats of serious harm to, or physical restraint against, that person or another person;(2) By means of any scheme, plan, or pattern intended to cause the person to believe that, if theperson did not perform such labor or services, that person or another person would sufferserious harm or physical restraint; or(3) By means of the abuse or teatened abuse of law or the legal process."Involuntary servitude" includes a condition of servitude induced by means of-(1) Any scheme, plan, or pattern intended to cause a person to believe that, if the person did notenter into or continue in such conditions, that person or another person would suffer seriousharm or physical restraint; or(2) The abuse or teatened abuse of the legal process."Severe forms of trafficking in persons" means-(1) Sex trafficking in which a commercial sex act is induced by force, fraud, or coercion, or inwhich the person induced to perform such act has not attained 18 years of age; or(2) The recruitment, harboring, transportation, provision, or obtaining of a person for labor orservices, tough the use of force, fraud, or coercion for the purpose of subjection to involuntaryservitude, peonage, debt bondage, or slavery."Sex trafficking" means the recruitment, harboring, transportation, provision, or obtaining of aperson for the purpose of a commercial sex act.(b) Policy. The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not-(1) Engage in severe forms of trafficking in persons during the period of performance of the contract;(2) Procure commercial sex acts during the period of performance of the contract; or(3) Use forced labor in the performance of the contract.(c) Contractor requirements. The Contractor shall-(1) Notify its employees of-(i) The United States Government's zero tolerance policy described in paragraph (b) of thisclause; and(ii) The actions that will be taken against employees for violations of this policy. Suchactions may include, but are not limited to, removal from the contract, reduction in benefits,or termination of employment; and(2) Take appropriate action, up to and including termination, against employees orsubcontractors that violate the policy in paragraph (b) of this clause.(d) Notification. The Contractor shall inform the Contracting Officer immediately of-(1) Any information it receives from any source (including host country law enforcement) thatalleges a Contractor employee, subcontractor, or subcontractor employee has engaged inconduct that violates this policy; and(2) Any actions taken against Contractor employees, subcontractors, or subcontractoremployees pursuant to this clause.(e) Remedies. In addition to other remedies available to the Government, the Contractor's failure to comply with the requirements of paragraphs (c), (d), or (f) of this clause may result in-(1) Requiring the Contractor to remove a Contractor employee or employees from theperformance of the contract;(2) Requiring the Contractor to terminate a subcontract;(3) Suspension of contract payments;(4) Loss of award fee, consistent with the award fee plan, for the performance period in whichthe Government determined Contractor non-compliance;(5) Termination of the contract for default or cause, in accordance with the termination clause ofthis contract; or(6) Suspension or debarment.(f) Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (f), in all subcontracts.(g) Mitigating Factor. The Contracting Officer may consider whether the Contractor had a Trafficking in Persons awareness program at the time of the violation as a mitigating factor when determining remedies. Additional information about Trafficking in Persons and examples of awareness programs can be found at the website for the Department of State's Office to Monitor and Combat Trafficking in Persons at http://www.state.gov/g/tip.
SOL-OTI-15-000048 US Agency for International Development Washington Office
8/4/15, 3:46 PM