DCO Europe, Asia, Pacific, and Latin America (EAPLA) Administrative Management Analyst Full-Time Personal Services Contractor (PSC)
Added: Mar 01, 2018 4:08 pm *** Refer to the attachments for the complete detail. ***Request for QuotesDCO Europe, Asia, Pacific, and Latin America (EAPLA) Administrative Management Analyst Full-Time Personal Services Contractor (PSC)95332418Q0063Date Posted: 1 March 2018Announcement Number: 95332418Q0063Title: DCO Europe, Asia, Pacific, and Latin America (EAPLA) Administrative Management Analyst Full-Time Personal Services Contractor (PSC)Position Information: Full-time, Personal Services Contractor (PSC) One Base year (2,087 hours per year), renewable for up to 4 Option Year Periods at the sole discretion of the government (a total of 10,435 hours over five years).Pay Band: Pay Band 05 ($23.00 - $39.14 per hour) https://www.mcc.gov/careers/pay-bands The PSC may receive a pay supplement of up to 15% of the employee's direct labor cost in lieu of fringe benefits.Closing Date for Questions: 2:00pm ET, 8 March 2018 (Thursday) Questions must be submitted via email to leeae@mcc.gov MCC will accept multiple quotes.Submission Deadline: 5:00pm ET, 16 March 2018 (Friday) Quotes must be submitted via email to leeae@mcc.govWho May Be Considered: U.S. citizens or legal, permanent residents with a minimum of five years residency history.Duty Location: MCC Headquarters in Washington, DCSmall Business Set Aside: This requirement is set-aside for small business concerns under North American Industry Classification System (NAICS) Code 541990 All Other Professional, Scientific, and Technical Services with a size standard of $15,000,000 in revenue.Type of Contract: Time-and-material (T&M) with 1 Base Year and 4 1-year Option Year Periods. More than one award may be made from this solicitation. The position may be filled at MCC EAPLA or any other MCC Department.1. Introduction and BackgroundMillennium Challenge Corporation (MCC)'s mission is to provide grant assistance to support economic growth and poverty reduction in select developing countries with a demonstrated commitment to just and democratic governance, economic freedom, and investments in their citizenry. MCC's partner countries enter into a five-year agreement (Compact) with MCC that includes a plan for achieving shared development objectives and the responsibilities of each country in achieving those objectives. Our model is defined by core principles, of selectivity, country ownership, transparency, and a focus on results.Our values identify who we are and what is important to us. Our Values are CLEAR: EmbraceCollaboration, Always Learn, Practice Excellence, Be Accountable and Respect individuals and ideas. MCC's values define how we behave on a daily basis, both as individuals and as an institution, in pursuit of our mission. They guide how we make decisions, set priorities, address challenges, manage tradeoffs, recruit and develop staff, and work together with our country partners and stakeholders.This PSC position is located in the Europe, Asia, Pacific, and Latin America (EAPLA) division of the Department of Compact Operations (DCO).2. Scope of PositionThe EAPLA Division of MCC's DCO is seeking a full-time PSC to serve as an Administrative Management Analyst to develop and provide administrative support services to the Acting Deputy Vice President (DVP) and Managing Director (MD). The PSC will report to the DVP or Acting DVP and this position is not authorized to supervise any Federal employees.The contractor shall work with EAPLA staff in Washington, DC and overseas to ensure that administrative processes and procedures that enable the smooth operation of the division are in place, consistently applied, and periodically reviewed. The contractor will also work with DCO executive assistants, managers, and relevant providers of administrative support across MCC to maintain coordination of critical department tasks including budgeting and staffing. The contractor shall perform a variety of assignments associated with the administrative and management support of international development projects. The position is at MCC headquarters in Washington, DC.This position is not authorized to supervise any Federal employees.3. Personal Services ContractMCC is authorized to enter into a contract with an individual as a Personal Services Contractor (PSC) under the authority of Section 614(a) (8) of the Millennium Challenge Act of 2003.A personal services contract is different from non-personal services Government contract, which establishes an independent contract relationship. Under a non-personal services contract, the contractor or employees of the contractor are subject to the technical direction but not the supervision of the MCC. As defined by the Federal Acquisition Regulation (FAR) 37.104, a personal services contract is characterized by the employer-employee relationship it creates between the Government and the contractor personnel. Thus, the PSC is subject to the relatively continuous technical direction, supervision, and control of the MCC. PSCs may be assigned inherently governmental duties (see FAR 7.502). By law and by the contract's terms, the PSC is subject to most of the laws, rules and regulations applicable to the direct hire employee such as MCC regulations, conflict of interest, under some circumstances MCC authorized employment security clearances and financial disclosure. However, under the MCC personal services contract authority, PSCs are not employees for purposes of laws administered by the Office of Personnel Management (OPM). The following elements apply to this contract:(1) Performance in Washington, D.C., US, MCA eligible countries, other US and foreign cities (as required for outreach purposes), and/or at the PSC's home of record.(2) Principal tools and equipment furnished by the Government.(3) Services are applied directly to the integral effort of agencies or an organizational subpart in furtherance of assigned function or mission.(4) Comparable services, meeting comparable needs, are performed in the same or similar agencies using civil service personnel.(5) The need for the type of service provided can reasonably be expected to last beyond 1 year.(6) The inherent nature of the service, or the manner in which it is provided, reasonably requires directly or indirectly, Government direction or supervision of contractor employees in order to-(i) Adequately protect the Government's interest;(ii) Retain control of the function involved; or(iii) Retain full personal responsibility for the function supported in a duly authorized Federal officer or employee.4. Key RequirementsAwardee must satisfy the following key requirements:• U.S. citizenship or legal, permanent resident with at least 2 years of residency history, preferably 3 years.• Must be able to obtain and maintain a federal security clearance.• Performance in Washington, DC USA, MCC eligible countries, other US and foreign cities (as required for outreach purposes), and/or at the PSC's home of record.• Domestic and international travel will be required.• Statement of Employment & Financial Interest (e.g., Office of Government Ethics "OGE Form-450" or similar statement) may be required.• Active System for Award Management (www.sam.gov) registration (this is a free, Government website) and be listed as sole-proprietor.• Designated and/or random drug testing required.5. Dutiesa) Major Duties and Responsibilities1. Performs and monitors established administrative management requirements. Applies administrative policies, maintains various systems, and handles travel or other staff requirements. Drafts correspondence, recommendations, reports, and memoranda related to management and administrative programs and issues. Provides advice and guidance to managers and employees on questions and situations related to the administrative services provided.2. Provides administrative support to the deputy vice president (DVP) and managing directors (MDs) and the EAPLA team, assisting with internal systems, paperwork and travel arrangements.3. As requested, reviews materials prepared for the MD's approval for typographical accuracy and proper format; reviews, filters and summarizes relevant documents for the DVP and MDs and works both independently and with staff to create briefing and decision memos. Routinely assists with the creation of briefing and decision making documents.4. Works with DVP and MDs on resource management, staff training and document tracking; maintains the DVP and MD calendars, manages appointments, and arranges meetings; participates in meetings on behalf of EAPLA and reports back.5. Anticipates and prepares materials needed by the DVP and MDs for appointments, internal and external meetings, telephone calls, etc., and informs on matters to be considered.6. As requested, reviews materials prepared for the MD's approval for typographical accuracy and proper format; reviews, filters and summarizes relevant documents for the DVP and MDs and works both independently and with staff to create briefing and decision memos.7. Reads articles, publications and internal directives and takes action or refers those that are important to the supervisor and team.8. Designs, implements and oversees a system for efficient information flow for the EAPLA front office and team, proactively engaging the team and others for updates on strategic priorities, and collecting internal and external documents and information for the MD's review.9. Promotes integration and coordination across the EAPLA team.10. Manages team coordination activities including scheduling regular meetings, preparing agendas, note-taking and tracking follow-up items.11. Interfaces with agency senior staff and other staff at all levels.12. Assists with coordination, organization and planning of strategic division events, including conferences, receptions, and external meetings.13. Monitors and updates a comprehensive database of EAPLA management contacts.14. Manages or coordinates small projects, providing cost-effective approaches. • Maintains internal reports and planning documents15. Performs research as requested.16. Respond timely to external requests, referring requests to appropriate team members.17. Routinely assists with the creation of briefing and decision making documents.18. Develops advanced skills with knowledge management processes and tools.19. Performs other related duties as assigned.b) Knowledge Required by the PositionSkill in applying analytical and evaluative techniques to the identification, consideration, and resolution of issues or problems of a procedural or factual nature.Knowledge of the theory and principles of management and organization; ability to use qualitative and quantitative analytical techniques.Knowledge of pertinent laws, regulations, policies and precedents which affect administrative operations. Communication skills to obtain information and discuss issues and operations with supervisors and employees.c) TravelMCC estimates the awardee may be required to undertake domestic and international travel as part of this role.d) Supervisory ControlsThe supervisor assigns specific projects in terms of issues, organizations, functions, or work processes to be studied and sets deadlines for completing the work. The supervisor or higher-grade analyst provides assistance/guidance on controversial issues or assignments for which precedent studies are not available. The employee plans, coordinates, and carries out the successive steps in fact-finding and analysis of issues in accordance with accepted office policies, applicable precedents, organizational concepts, management theory, and occupational training. Work is reviewed for conformance with overall requirements, contribution to the study objectives, consistency of facts and figures, choice of analytical methods, and practicality of recommendations.e) GuidelinesGuidelines consist of procedures, policies, and manuals covering the application of analytical ds and techniques, and reference material, instructions, and regulations covering the subjects involved. The guidelines are not completely applicable to the work or have gaps in specificity, requiring the employee to use judgment in choosing, interpreting, and adapting guidelines to specific issues or subjects studied.f) ComplexityThe work principally involves dealing with problems and relationships of a procedural nature. Projects usually take place within organizations with related functions and objectives, although organization and work procedures differ from one assignment to the next. Findings and recommendations are based upon analysis of work observations, review of production records or similar documentation, research of precedent studies, and application of standard administrative guidelines.g) Scope and EffectThe purpose of the work is to identify, analyze, and make recommendations to resolve conventional program or organizational issues, problems, or situations. The employee is assigned portions of broader studies, or participates in the evaluation of program effectiveness at the operating or local level. Completed reports and recommendations influence decisions by higher-grade specialists or managers concerning administrative or program operations.h) Personal Contacts/Purpose of ContactsPersonal contacts are with employees, supervisors, and managers of the same agency, but outside of the immediate office, or employees and representatives of private concerns in a moderately structured setting. The purpose of contacts is to provide advice and assistance to managers on non-controversial organization or program-related issues and concerns. Contacts typically involve such matters as identification of options and alternatives; evaluation of progress in meeting program or organizational goals; or recommendations for resolving administrative problems.i) Physical DemandsThe work is primarily sedentary, although some walking, bending, or carrying of light items may be involved.j) Work EnvironmentWork is performed in an office setting and generally in urban areas. However, field visits to rugged rural areas are possible.20. DeliverablesDeliverables are associated with the tasks identified in Section 5. Duties to include memos, briefers, analyses and reports as required by the Contracting Officer Representative (COR).The PSC will provide a monthly progress report as a regular deliverable. The frequency (bi-weekly or monthly) and format of the report will be agreed-upon with the COR, but will consist of an overview of tasks assigned, progress and recommendations / next steps. The progress report will be such that it can be easily aligned with the level of effort (hours) expended by the PSC.Monthly reports are due the first workday of each month. The PSC also will produce other reports and analyses as requested by MCC.Deliverables will be considered as a draft upon initial receipt. Drafts will be reviewed and accepted or concerns raised/comments provided within two weeks of receipt. The PSC shall appropriately address MCC's concerns and provide final deliverables within one week of receiving the MCC response.In addition to monthly progress reports, the PSC will submit biweekly timesheets on a schedule and format determined by MCC. Timesheets will include a list of hours worked per compact or country program, along with a brief description of the tasks undertaken for each program during the pay period.The PSC also will produce other reports and analyses as requested by MCC.21. QualificationsOfferors must meet all the required qualifications described below by the closing date of this announcement. Desired Qualifications will only be considered once all Required Qualifications are met and will be given additional consideration for those who demonstrate these qualifications. Offerors, at a minimum, must demonstrate that they possess the following Required Qualifications:a) Required Qualifications:7.a.1. Minimum of an undergraduate degree in any field or an associate degree or professional certification in business, management, human resources management, international relations or a related field.7.a.2. At least 3 years of practical experience leading tasks, projects or programs (i.e. project management) including the ability to define specific tasks, sequences and drive technical progress by tracking technical milestones, budgets and timelines.7.a.3. Ability to develop, track and manage budgets.7.a.4. Experience working with on teams, and interacting with a variety of stakeholders including donors, the private sector, and non-governmental organizations as appropriate.7.a.5. Excellent writing and oral communication skills in English.b) Desired Qualifications:7.b.1. Professional experience in conducting analytical or research work.7.b.2. Knowledge of the theory and principles of management and organization.7.b.3. Proficiency with Microsoft Office software (Outlook, Word, Excel, PowerPoint).7.b.4. Demonstrated work experience in multidisciplinary teams, counterpart country institutions, and/or multilateral development institutions.7.b.5. Relevant professional and/or academic experience in developing countries.7.b.6. Proficient oral and written communications skills in a language in addition to English (include level of proficiency for reading, writing, and oral communications).22. Required DocumentationInterested offerors must submit following required documents including but not limited to:1. A completed and signed Bio-Data Form (Addendum 3) with proposed salary (typed signature is not acceptable. Physical signature or electronic signature are acceptable);2. A curriculum vitae or resume (limit 10 pages);3. A written narrative of up to five pages clearly describing relevant experience and knowledge of each of the qualification requirements (Section 7 above); and4. At least tee and no more than five professional references with current contact information.Desired Documentation:1. A cover letter, not to exceed one page, to highlight your suitability for this position. The cover letter is not considered as the required written narrative (bullet no. 4 above).23. CompensationPSCs for the services of individual experts or consultants are limited by the Classification Act. In addition, the Office of Personnel Management (OPM) has established requirements which apply in acquiring the personal services of experts or consultants in this manner (e.g., benefits, taxes, conflicts of interest).This is a full-time position and the maximum number of hours allowed is 2,087 hours per year. The contract will include four one-year option periods that may be exercised at the sole discretion of MCC.Overtime is not authorized on this contract.The pay range for this position is $23.00 - $39.14 per hour at the MCC Pay Band 05 (https://www.mcc.gov/careers/pay-bands), inclusive of Washington, DC locality pay. Final compensation will be negotiated within this pay range based upon the successful offeror's salary history, work experience and educational background. A salary above this pay range will not be entertained or negotiated.MCC issues W-2s to the PSC. For U.S. citizens and legal resident aliens, MCC makes the employer contribution to FICA and Medicare for the PSC. MCC withholds FICA, Medicare, federal tax and state tax on behalf of the PSC. The PSC is not eligible for the Foreign Earned Income Exclusion.24. BenefitsUnder the MCC personal services contracting authority, PSCs are not employees for purposes of laws administered by OPM, such as Federal Retirement Benefits and health and life insurance. As such, the PSC is not eligible for participation in the Civil Service Retirement System or the Federal Employees Retirement System. Moreover, the PSC is ineligible to receive Federal Health and Life Insurance or participate in the Federal Tift Savings Plan.Notwithstanding the above, and if agreed upon by the Government and the PSC before the award of a contract, the PSC may receive a pay supplement of up to 15% (for full-time PSCs) of the employee's direct labor cost in lieu of fringe benefits.a) Sick LeaveThe full-time (FT) PSC earns sick leave on the same basis as direct-hire MCC employees, that is, maximum four (4) hours for every biweekly pay period.b) Annual LeaveThe full-time PSC earns four, six, or eight hours of annual leave for each biweekly pay period depending on the number of years of previous federal government employment based upon determination made by MCC.c) Parking & Transit SubsidyA full-time PSC working at MCC Headquarters in Washington, DC is eligible for parking or transit subsidy, subject to the availability of funds. The full time PSC whose duty station is overseas is not eligible for this subsidy.d) Credit HoursA full-time PSC is eligible for credit hours (up to 24 hours earned) under the MCC Credit Hour Program. PSCs may not receive credit hours for time spent in travel status. The PSC shall be compensated for the credit hour balance upon termination, subject to availability of funds.25. TravelThe PSC is subject to the Federal Travel Regulations and MCC travel policies and procedures to the same extent as MCC direct-hire employees.26. Quote Submission Instructions to PSC Candidates (Offerors)In accordance with FAR 52.214-34 and 52.214-35, all submissions are to be in the English language and US Dollars. Submissions in other languages or monetary denominations shall not be considered.This section is the basis for evaluating all quote submissions. Offerors must separately address each listed qualification requirement and demonstrate how s/he meets each. Unless stated otherwise, all qualification elements will be weighted equally.(a) Qualified individuals must be registered in the System for Award Management (SAM) before submission, either in "Active" or "Submitted" status. Award of a contract cannot occur until the registration is in "Active" status. The approval of your record in SAM may take a few weeks. Therefore, you must be registered in SAM before submission. Offerors without a SAM registration (neither "Active" nor "Submitted") may be rejected.(b) Submissions shall be formatted to fit on 8 ½ x 11" paper. Suggested margins are 1" all around and the font should be Calibri or Times New Roman, no larger than 12 point. Hourly rates shall not be mentioned anywhere in your submission other than on the Bio-Data Form (Addendum 3). It is the responsibility of the offeror to ensure that all pages are properly formatted to fit and that all information properly fits within the margins of each page.(c) Qualified individuals must submit a completed and formally signed Bio-Data Form (Addendum 2). Typed signatures are not acceptable. Either physically sign or save the Bio-Data Form as a PDF and electronically sign it. Please ensure that you provide a current, valid e-mail address and telephone number for notification purposes. The Bio-Data Form must be fully completed including a proposed hourly rate & signed for the submission to be considered. A Bio-Data Form without a proposed hourly rate and/or signature may cause you to not be considered.(d) Qualified individuals must submit a curriculum vitae or a resume, which clearly demonstrates their education, experience, knowledge, and skills and abilities as they relate to the qualification elements. Resume must indicate: the earliest possible start date for the offeror; as well as formal title, and duration (start date / end date) for each listed position. Resume is limited to 10 pages and must not contain a photo or any salary information.(e) Qualified individuals must submit a written technical narrative of your experience and knowledge in regards to the qualification requirements under Section 7. Qualifications in no more than five pages. You must clearly demonstrate how your prior experience is either relevant or directly related to the duties of this position as listed under Section 5. Duties. The responses should describe specifically and accurately what experience, training, education and/or awards you have received that are relevant to each factor. You should cite specific examples where appropriate.(f) Qualified individuals must submit at least tee but no more than five professional references, who are not relatives or family members. Submitted references must include current information for the following:1. Name of reference,2. Offeror's relationship to reference,3. Title of reference at current job,4. Reference current telephone number (work or personal), and5. Reference e-mail address (work).At least two references should be from direct supervisors (current or prior) who can provide information regarding the applicant's knowledge and experience in the field of Gender and Social Inclusion. Preferably, the references should be from within the last 5 years of the applicant's professional employment history.(g) Submissions must be signed and received prior to the closing date and time specified above to be considered for this position. Typed signatures are not acceptable.(h) To ensure consideration of submissions for the intended position, please reference the position title and announcement number on the subject line of your submission email and on supporting documentation and any cover letter.27. Response DeadlineElectronic submission is required. Mailed copies of any submission shall not be accepted. Electronic packages shall be submitted by e-mail to leeae@mcc.gov before the deadline stated on page 1 of this Combined Synopsis Solicitation. Submission shall reference the position title and the announcement number on the subject line of the e-mail.MCC does not accept responsibility for delays in transmission or receipt of any submission. Offerors are responsible for submitting their package so as to reach the designated Government office by the closing date and time specified on page 1 of this Combined Synopsis Solicitation. Submissions received after the closing date and time will not be considered, unless there is acceptable evidence to establish that it was indeed received by the Government installation prior to the time and date specified in this announcement. Receipt of submissions in response to this announcement does not constitute an award commitment. The U.S. Government will not reimburse any costs incurred in the preparation of a submission. Any submission is at the sole risk of the offeror.28. Question DeadlineAny questions regarding this announcement must be submitted in writing via email to MCCPSC@mcc.gov and leeae@mcc.gov before the deadline as given on page 1 of this Combined Synopsis Solicitation.29. Selection Processa) Selection ProcessIn order to be considered for the requirement, the offeror must meet the qualifications listed above. Consideration and selection will be based on a panel evaluation in accordance with the Section 7 Qualifications. In addition to the materials listed above, offerors are strongly encouraged to write a cover letter, not to exceed one page, to highlight their suitability for this position. The cover letter is not required and is not accepted as the required written narrative.All Submissions will be evaluated based on the documentation submitted, the offeror's evidence of the above qualification requirements, performance in a potential discussion/negotiation session, if conducted, and information provided by references, if contacted. Please note that for evaluation purposes, MCC will take into consideration your proposed labor rate and any requested pay supplement in lieu of fringe benefits. All submissions will receive one of tee scores for the required and desired qualifications: Does Not Meet, Meets, or Exceeds. MCC reserves the right to conduct interviews with the most qualified offerors and/or conduct a reference check on those individuals.Offerors are strongly encouraged to ensure the work history portion thoroughly documents the duties, responsibilities and accomplishments that are directly related to this requirement in order to verify specialized experience. Errors or omissions may affect your evaluation.The U.S. Government & MCC are not obligated to make any award or pay for any costs associated with the preparation and submission of a proposal in response to this announcement. Award of this contract is contingent on availability of funds. MCC reserves the right to not award any contract as a result of this announcement.b) Evaluation CriteriaAll quotes will be evaluated based on the evaluation factors listed below.The following evaluation factors and sub-factors are listed in descending order of importance, starting with the most important:1. Technical Capability: Offerors must clearly demonstrate on the submitted CV or resume that she/he would satisfy the qualifications in accordance with Section 7. Qualifications to perform the duties in accordance with Section 5. Duties. Only those quotes that meet the required technical qualifications per Section 7. Qualifications will be considered. Candidates with desired qualifications will be given additional consideration.2. Past Performance: Offerors will be evaluated 3 to 5 professional references for relevant work performed during the past tee years. The Government will evaluate relevant work with successful performance.The Government reserves the right to consider information from any other sources when evaluating the offeror's past performance.3. Price: The Government will examine price quotes for reasonableness and completeness. Offerors are requested and encouraged to provide any discounted pricing.Except when it is determined in accordance with FAR 17.206(b) not to be in the Government's best interests, the Government will evaluate Quotes for award purposes by adding the total price for all options to the total price for the basic requirement. This includes options under FAR clause 52.217-8 Option to Extend Services, which applies to this solicitation. Evaluation of options under FAR 52.217-8 will be accomplished by using the prices offered for the last option period to determine the price for a 6-month option period, which will be added to the base and other option years to arrive at the total price. Evaluation of options will not obligate the Government to exercise the option(s).c) Contract AwardThis contract shall be awarded solely to an individual, not to a firm. The individual must have an active DUNS No. and "Active" status in the System for Award Management (SAM) for award.d) Contract and Period of PerformanceThe successful offeror may be offered a full-time, personal services type contract for a one-year base period plus 4 one-year option periods, based upon performance, agency requirements, and available funding.The base period of performance shall be from date of award for 12 months. All option periods are exercised at the sole discretion of MCC. The contract will be for a full-time PSC position with 10,435 total hours over the duration of the contract.e) Place of PerformanceThe Contractor's primary duty station will be MCC Headquarters in Washington, DC.30. AddendaSee attachments for:1. Provisions and Clauses2. Position Description3. Bio-Data Form[End of Solicitation]
95332418Q0063 Millennium Challenge Corporation
3/1/18, 4:08 PM