Definitive Contract 36C26326C0013

The Department of Veterans Affairs Veterans Integrated Service Network 23 awarded a definitive firm fixed-price contract to Stericycle Inc. for document destruction services at the Sioux Falls VA Health Care System in South Dakota. The $83,460 contract, awarded January 1, 2026 with an ultimate completion date of December 31, 2030, requires the contractor to provide comprehensive secure document destruction services including shredding of paper records, carbon paper, optical media, and prescription bottles in compliance with VA Directive 6371 and HIPAA requirements. This was a non-set-aside procurement, though the originating solicitation was designated as a small business set-aside. The scope includes all labor, personnel, equipment, secured vehicles, and related services necessary to securely destroy an estimated 65,000 pounds of sensitive documents annually through weekly destruction services. Stericycle must implement stringent security measures including monitored alarm systems, closed-circuit television monitoring, witnessed destruction processes, and cross-cutting shredders meeting specified particle size requirements.

The contract structure includes a 12-month base period beginning December 1, 2025, followed by four consecutive one-year option periods extending through November 30, 2030. Stericycle, a for-profit regulated waste management and secure information destruction specialist headquartered in Illinois, operates through its Fedgov NON GSA division and brings extensive federal contracting experience serving agencies including the Drug Enforcement Administration, Social Security Administration, and U.S. Attorney's Offices. The contractor must maintain compliance with VA security handbooks, conduct employee background investigations, implement annual security and privacy training, and maintain detailed documentation of all destruction processes in accordance with Department of Labor wage determination requirements for South Dakota counties.