Radiation Safety Officer / Certified Health Physicist Services for the Eastern Colorado Health Care System
Added: May 02, 2018 12:21 am Page 19 of 19 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation 36C25918R0487 is issued as a request for proposal (RFP). This solicitation document and incorporated provisions and clauses are those in effect tough Federal Acquisition Circular (FAC) 2005-97 effective January 24, 2018. No telephone requests will be accepted. Only written requests received directly from the offeror are acceptable. The associated North American Industry Classification System (NAICS) code for this procurement is 541690, with a small business size standard of $15.0 million. This solicitation is set-aside for SMALL BUSINESSES. The following is a list of the contract line item numbers, quantities and units of measure including options. BASE YEAR: JUNE 01, 2018 THROUGH MAY 31, 2019 CLIN DESCRPTION QUANTITY UNIT UNIT COST TOTAL COST 0001 Level Service 1. Provides medical physics performance and compliance evaluations of all ECHCS radiation producing equipment, shielding, and protocol review in accordance with the comprehensive radiation safety program as mandated by the VA National Health Physics Program and the Nuclear Regulatory Commission. 470 EA $________ $________ 0002 Level Service 2. Provides Radiation Safety Officer (RSO) duties to support ECHCS Comprehensive Radiation Safety Program as mandated by VA National Health Physics Program and National Regulatory Commission. The service is required to comply with NRC regulations and conditions of the ECHCS radioactive materials permit, which is necessary for the organization to provide critical services and operations inclusive of Nuclear Medicine, Catherization Laboratory, Surgery, Research, and other services requiring the use of radioactive materials and imaging equipment. 32 EA $________ $________ TOTAL COST, ALL ITEMS, BASE YEAR: $_______________ OPTION YEAR 1: JUNE 01, 2019 THROUGH MAY 31, 2020 CLIN DESCRPTION QUANTITY UNIT UNIT COST TOTAL COST 1001 Level Service 1. Provides medical physics performance and compliance evaluations of all ECHCS radiation producing equipment, shielding, and protocol review in accordance with the comprehensive radiation safety program as mandated by the VA National Health Physics Program and the Nuclear Regulatory Commission. 470 EA $________ $________ 1002 Level Service 2. Provides Radiation Safety Officer (RSO) duties to support ECHCS Comprehensive Radiation Safety Program as mandated by VA National Health Physics Program and National Regulatory Commission. The service is required to comply with NRC regulations and conditions of the ECHCS radioactive materials permit, which is necessary for the organization to provide critical services and operations inclusive of Nuclear Medicine, Catherization Laboratory, Surgery, Research, and other services requiring the use of radioactive materials and imaging equipment. 32 EA $________ $________ TOTAL COST, ALL ITEMS, OPTION YEAR 1: $_______________ OPTION YEAR 2: JUNE 01, 2020 THROUGH MAY 31, 2021 CLIN DESCRPTION QUANTITY UNIT UNIT COST TOTAL COST 2001 Level Service 1. Provides medical physics performance and compliance evaluations of all ECHCS radiation producing equipment, shielding, and protocol review in accordance with the comprehensive radiation safety program as mandated by the VA National Health Physics Program and the Nuclear Regulatory Commission. 470 EA $________ $________ 2002 Level Service 2. Provides Radiation Safety Officer (RSO) duties to support ECHCS Comprehensive Radiation Safety Program as mandated by VA National Health Physics Program and National Regulatory Commission. The service is required to comply with NRC regulations and conditions of the ECHCS radioactive materials permit, which is necessary for the organization to provide critical services and operations inclusive of Nuclear Medicine, Catherization Laboratory, Surgery, Research, and other services requiring the use of radioactive materials and imaging equipment. 32 EA $________ $________ TOTAL COST, ALL ITEMS, OPTION YEAR 2: $_______________ OPTION YEAR 3: JUNE 01, 2021 THROUGH MAY 31, 2022 CLIN DESCRPTION QUANTITY UNIT UNIT COST TOTAL COST 3001 Level Service 1. Provides medical physics performance and compliance evaluations of all ECHCS radiation producing equipment, shielding, and protocol review in accordance with the comprehensive radiation safety program as mandated by the VA National Health Physics Program and the Nuclear Regulatory Commission. 470 EA $________ $________ 3002 Level Service 2. Provides Radiation Safety Officer (RSO) duties to support ECHCS Comprehensive Radiation Safety Program as mandated by VA National Health Physics Program and National Regulatory Commission. The service is required to comply with NRC regulations and conditions of the ECHCS radioactive materials permit, which is necessary for the organization to provide critical services and operations inclusive of Nuclear Medicine, Catherization Laboratory, Surgery, Research, and other services requiring the use of radioactive materials and imaging equipment. 32 EA $________ $________ TOTAL COST, ALL ITEMS, OPTION YEAR 3: $_______________ OPTION YEAR 4: JUNE 01, 2022 THROUGH MAY 31, 2023 CLIN DESCRPTION QUANTITY UNIT UNIT COST TOTAL COST 4001 Level Service 1. Provides medical physics performance and compliance evaluations of all ECHCS radiation producing equipment, shielding, and protocol review in accordance with the comprehensive radiation safety program as mandated by the VA National Health Physics Program and the Nuclear Regulatory Commission. 470 EA $________ $________ 4002 Level Service 2. Provides Radiation Safety Officer (RSO) duties to support ECHCS Comprehensive Radiation Safety Program as mandated by VA National Health Physics Program and National Regulatory Commission. The service is required to comply with NRC regulations and conditions of the ECHCS radioactive materials permit, which is necessary for the organization to provide critical services and operations inclusive of Nuclear Medicine, Catherization Laboratory, Surgery, Research, and other services requiring the use of radioactive materials and imaging equipment. 32 EA $________ $________ TOTAL COST, ALL ITEMS, OPTION YEAR 4: $_______________ Minimum: $2,500.00 Maximum: $960,000.00 TOTAL COST, BASE YEAR $_____________________ TOTAL COST, OPTION YEAR 1 $_____________________ TOTAL COST, OPTION YEAR 2 $_____________________ TOTAL COST, OPTION YEAR 3 $_____________________ TOTAL COST, OPTION YEAR 4 $_____________________ TOTAL COST BASE, PLUS 4 OPTION YEARS $_____________________ PERFORMANCE WORK STATEMENT The Contractor shall furnish to and at the VA Eastern Colorado Health Care System (ECHCS), a Certified Health Physicist/Radiation Safety Officer for Radiation Safety Services described herein. Services, when required, shall include all scope of work in accordance with VA National Health Physics Program (NHPP) requirements, the Nuclear Regulatory Commission (NRC) requirements, and local directives pertinent to the governance, practice, and implementation of a comprehensive Radiation Safety Program to support the daily operations of the VA Eastern Colorado Health Care System. REQUIREMENTS: Performance by Contractor The Contractor shall provide a Certified Health Physicist (CHP) who meets Radiation Safety Officer (RSO) qualification requirements under Title 10, Parts 33.13, 35.50 and 35.59, of the Code of Federal Regulations to perform all duties of a Radiation Safety Officer in a Veterans Health Administration (VHA) facility. A Certified Health Physicist (CHP)/Radiation Safety Officer (RSO) is a required position to oversee the management of a comprehensive Radiation Safety Program at the VA Eastern Colorado Health Care System (ECHCS). This individual must be eligible to be named as a RSO in accordance with VA National Health Physics Program (NHPP) requirements on a radioactive license issued by the Nuclear Regulatory Commission (NRC) or an Agreement State with an equivalent scope of use as ECHCS or can obtain a preceptor-signed attestation [e.g., NRC Form 313A(RSO)] by a named RSO for medical uses including experience with radiation safety associated with research uses. The CHP/RSO shall be responsible for implementing the ECHCS Radiation Safety Program to comply with NRC regulations and conditions of the ECHCS radioactive materials permit. The awardee shall organize and integrate all radiation safety processes toughout the ECHCS, protect the health of individuals from ionizing radiation, protect the environment from contamination of radioactive materials, and ensure compliance with local, state and federal regulations (i.e., Joint Commission on Accreditation of Health Care Organizations (JCAHO), American College of Radiology (ACR), Federal & Drug Administration (FDA), National Health Physics Program (NHPP), and the Nuclear Regulatory Commission (NRC)) concerning radiation exposure and handling of radioactive materials with the following requirements: The Contractor shall provide a Certified Health Physicist (CHP) who meets Radiation Safety Officer (RSO), Magnetic Resonance Imaging (MRI) Safety Officer, Qualified Medical Physicist (QMP), Mammography Quality Standard Acts (MQSA), and National Health Physics Program (NHPP) requirements. The CHP/RSO shall be able to perform all duties required of a Radiation Safety Officer in a Veterans Health Administration facility in implementing a comprehensive Radiation Safety Program in accordance with VA National Health Physics Program (NHPP) requirements on a radioactive license issued by the Nuclear Regulatory Commission (NRC). The contracted CHP/RSO shall have at least one year of supervised medical experience under a Medical Radiation Officer with a signed attestation for verification. The contractor shall be Board Certified and have certification which confirms the passing of both Parts 1 and 2 of the American Board of Health Physics. The CHP/RSO shall also have experience with radiation safety associated with medical machine sources. The contracted CHP/RSO shall provide expertise, develop, and implement the ECHCS Radiation Safety Program that is compliant with the provisions of the VHA National Health Physics Program (NHPP), Nuclear Regulatory Commission (NRC), and local ECHCS policies which meet NRC regulations and conditions of the ECHCS radioactive materials permit. The CHP/RSO shall also be named the official signatory for the ECHCS radioactive materials permit. The CHP/RSO shall conduct periodic audits of the ECHCS Radiation Safety Program and document the finding for recommendations, corrective actions, and/or trainings involving all organizational services (including Research) with radiation source equipment and materials. The contracted CHP/RSO shall develop and implement Radiation Safety and Magnetic Resonance Imaging (MRI) Safety programs to meet or exceed VHA MRI Handbook 1105.05 and industry standards that is compliant with the provisions of the VHA National Health Physics Program (NHPP), Nuclear Regulatory Commission (NRC), and local ECHCS policies. The CHP/RSO shall address radiation safety matters that affect the organization and provide resolutions to meet radiation safety regulations. The CHP/RSP shall set the agenda for each radiation safety and MRI safety committee meetings as required by the ECHCS Radiation Safety Committee Charter, and maintain meeting minutes for official records. ECHCS or the CHP/RSO may request to meet more frequently if necessary. The CHP/RSO shall conduct periodic audits of the Radiation Safety and Magnetic Resonance Imaging (MRI) Safety programs and document the finding for recommendations and/or corrective actions. The Contractor shall be located within one (1) hour or a 60-mile radius of the Denver VA Medical Center (DVAMC) in Denver, Colorado. The contractor shall respond to the VA within one (1) hour for emergencies. Travel to other ECHCS facilities in Colorado Springs, Golden, Pueblo, and other sites within the Veterans Integrated Service Network (VISN) 19 is also required. Denver Veterans Affairs Medical Center - 1055 Clermont Street, Denver, CO 80220. Rocky Mountain Regional Denver Veterans Affairs Medical Center - 1700 N. Wheeling Street, Aurora, CO 80045. Colorado Springs CBOC - 3141 Centennial Blvd., Colorado Springs, CO 80907-4094. The contracted CHP/RSO shall have the capability of performing equipment surveys across the healthcare system during the life of the contract. The CHP/RSO shall be able to perform the required surveys of current and/or subsequent replacement general imaging equipment including but not limited to Ultrasound (US), Computerized Tomography (CT), Magnetic Resonance Imaging (MRI), Nuclear Medicine (NM), Positron Emission Tomography (PET/CT), Mammography, and other imaging equipment across the healthcare system that falls within the Radiation Safety Program. The contracted CHP/RSO shall be physically onsite during the entire duration of surveys and/or inspections. These surveys and/or inspections include but are not limited to Joint Commission on Accreditation of Health Care Organizations (JCAHO), American College of Radiology (ACR), Federal & Drug Administration (FDA), Mammography Quality Standard Acts (MQSA), National Health Physics Program (NHPP), Nuclear Regulatory Commission (NRC), and Office of Inspector General, State, Federal and/or other agencies that regulate radiation usage. ECHCS will notify the Contractor of any visits. The contracted CHP/RSO shall use procedures and engineering controls to regulate radiation doses as low as is reasonably achievable (ALARA) for occupational staff and visitors to ECHCS. The CHP/RSO shall provide and procure dosimetry rings and film badges to current staff and new employees across the entire healthcare system that require radiation monitoring. The CHP/RSO shall also educate current staff and new employees on safety pertaining to radiation monitoring practices. The contracted CHP/RSO shall complete all training required of all VA Radiation Safety Officers as necessary. The contracted CHP/RSO shall annually review protocols for similarities with industry best practices and ensure compliance of all regulations pertaining to the ECHCS Radiation Safety Program. Disasters and Emergency Situations The Contractor shall develop and implement a radiation disaster program for disasters and emergent situations (i.e., radioactive hazardous spills or mass casualties due to radiation) for a major medical facility in accordance with local, state and federal regulations (i.e., Joint Commission on Accreditation of Health Care Organizations (JCAHO), American College of Radiology (ACR), Federal & Drug Administration (FDA), National Health Physics Program (NHPP), and the Nuclear Regulatory Commission (NRC)). The CHP/RSO shall organize and integrate radiation safety processes for all possible effects of radiation source(s) and make recommendations that impact the safety of the organization during normal operational requirements and emergent situations. The contracted CHP/RSO shall be familiar with the organization s Emergency Preparedness Plan to determine the role and responsibilities of the CHP/RSO for radioactive spills, mass casualties due to radiation, and drills. The CHP/RSO shall make the best determination on best possible methodology for organizing radiation monitoring systems and radiation decontamination requirements during these situations. The contracted CHP/RSO shall represent the organization and/or coordinate with other with local, state and federal agencies to ensure communication, situational awareness, and recommendations of current state and post-operations requirements. Performance Surveys and Audits The Contractor shall provide medical physics performance and compliance evaluations of all ECHCS radiation producing equipment, shielding, and protocol review. The Contractor shall travel to multiple facilities and provide his/her own transportation to sites at no additional cost to government. The Contractor shall perform site visits to ECHCS locations as frequently as required at no additional cost to the government. The Contractor shall use his or her own equipment to complete all required work. The Contractor shall provide copies of ALL survey results to the Safety Office, Imaging, Dental, and Bio Medical Engineering services as well as other ECHCS services as applicable. Imaging and Bio Medical Engineering supervisors shall be immediately notified of any discrepancies that pose a safety risk to staff or patients at the ECHCS. Final reports shall be provided within seven (7) working days of work completion and shall be emailed to the recipients requesting the services. Request for additional copies must be provided within twenty-four (24) hours of the request at no additional cost to the government. The Contractor shall not place limitations on the number of duplicates requested. Any delays must be approved by the Imaging Supervisor. The Contractor shall complete Shielding Integrity Evaluations and Room Scatter Surveys on initial/acceptance tests to ensure compliance with local, state and federal regulations (i.e., Joint Commission on Accreditation of Health Care Organizations (JCAHO), American College of Radiology (ACR), Federal & Drug Administration (FDA), National Health Physics Program (NHPP), and the Nuclear Regulatory Commission (NRC)). The Contractor shall provide all equipment including phantoms necessary for testing. The Contractor shall be responsible for any closeout surveys that are required when an area will no longer be utilizing radiation. Surveys and audits to include but are not limited to: Diagnostic Radiology and Special Procedures Survey Exit review with key personnel. Medical physics performance and compliance evaluations of all radiation producing equipment. Equipment surveys performed in accordance with applicable FDA, state and local regulations and ordinances. Shielding integrity evaluations and room scatter surveys performed on initial/acceptable tests to ensure compliance with the FDA. Evaluations performed in accordance with applicable Accreditation Body standards and guidelines. (i.e., JCAHO, ACR, NRC, and NHPP) Notification of regulatory changes and/or updates. Survey reports to include: List of equipment surveyed. Summary of findings and recommendations. Measured data for reference by service, regulatory, and Accreditation Body review personnel. Fluoroscopic skin entrance exposure and scatter diagrams as required by state regulations and Accreditation Body review personnel. Estimated skin entrance exposures using facility provided techniques for selected examinations. A certificate suitable for posting is provided. Room scatter survey and shielding integrity evaluations, if applicable. Annual review of Radiation Safety Program, if requested. Annual review of Quality Control (QC) Program, if requested. Diagnostic Radiology Ultrasound Survey Exit review with key personnel. Medical physics performance and compliance evaluations of all radiation producing equipment. Equipment surveys performed in accordance with applicable FDA, state, and local regulations and ordinances. Provide annual review of onsite ultrasound Quality Control (QC) program. Assist with ultrasound accreditation process in accordance with applicable Accreditation Body standards and guidelines. (i.e., American College of Radiology (ACR), Intersocietal Commission for the Accreditation of Vascular Laboratories (ICAVL), American Institute of Ultrasound in Medicine (AIUM), Intersocietal Commission for the Accreditation of Echocardiography Laboratories (ICAEL)) Notification of regulatory changes and/or updates. Survey reports to include: List of equipment surveyed. Summary of findings and recommendations. Measured data for reference by service, regulatory, and Accreditation Body review personnel. Annual review of Quality Control (QC) test results, if requested. CT Medical Physics Survey Exit review with key personnel. Medical physics performance and compliance evaluations of all radiation producing equipment. Equipment surveys performed in accordance with applicable FDA, state, and local regulations and ordinances. Shielding integrity evaluations and room scatter surveys performed on initial/acceptable tests to ensure compliance with the FDA. Evaluations performed in accordance with applicable Accreditation Body standards and guidelines. (i.e., JCAHO, ACR, NRC, and NHPP) Image quality and performance evaluations for testing scanner performance and accuracy. Evaluations of hard-copy and soft-copy imaging devices to ensure compliance with applicable Accreditation Body standards and guidelines. Computed Tomography Dose Index (CTDI) measurements as recommended by the American College of Radiology (ACR). Notification of regulatory changes and/or updates. Survey reports to include: List of equipment surveyed. Summary of findings and recommendations. Measured data for reference by service, regulatory, and Accreditation Body review personnel. CTDIw, CTDIvol, Dose Length Product (DLP), and effective dose for selected exams. CTDIvol and Radiation Scatter certificates for selected exams. Annual review of Quality Control (QC) Program, if requested. Room scatter survey and shielding integrity evaluations, if applicable. MRI Medical Physics Survey Exit review with key personnel. Acceptance testing in accordance with the American College of Radiology (ACR), American Association of Physicists in Medicine (AAPM) and National Electrical Manufacturers Association (NEMA) guidelines and procedures, and equipment bid specification assistance for new MRI units and/or major component upgrades. Annual performance evaluations that meet the ACR Quality Control (QC) and Standards requirements. This includes measurements for physical and mechanical visual inspections, image intensity uniformity, high contrast spatial resolution, low contrast object detectability, slice thickness accuracy, slice location accuracy, inter-slice radiofrequency (RF) interference, geometric accuracy, artifact evaluation, magnetic field homogeneity, luminance monitoring, percent signal ghosting, soft copy displays, hard copy image evaluations, measurement of RF coil quality control, reviews of onsite technologist QC program, and clinical protocol evaluations. Annual performance testing on all RF coils to include signal-to-noise measurements, image intensity uniformity, percent signal ghosting, artifact evaluation, and center frequency measurements. Annual evaluation of magnetic field lines with emphasis on the 5-gauss line in scanning rooms and adjacent areas. Annual performance review of clinical imaging parameters to ensure that parameters continue to meet or exceed ACR recommendations. Continuing education credits in the areas of MRI quality control and safety for radiological technologists by the American Society of Radiologic Technologists (ASRT) tough an approved accredited body. Quarterly and/or semi-annual review of the MRI QC and safety program. Notification of regulatory changes and/or updates. Survey reports to include: List of equipment surveyed. Summary of findings and recommendations. Measured data for reference by service, regulatory, and Accreditation Body review personnel. Annual review of Quality Control (QC) test results, if requested. Nuclear Medicine Audit Exit review with key personnel. Quarterly or semi-annual review of nuclear medicine program in accordance with regulations, radioactive materials conditions and applicable Accreditation Body standards and guidelines. (i.e., JCAHO, ACR, NRC, NHPP, American College of Nuclear Physicians (ACNP), Intersocietal Commission for the Accreditation of Nuclear Medicine Laboratories (ICANL)) Spot check of required records. Observations of clinical practices and radiation safety surveys. Radioactive sealed source inventory and leak performance testing on applicable sources at required intervals. Quarterly performance dose calibrator linearity testing. Quality control performance tests of applicable counters/scalers. Quarterly and or/semi-annual review of Nuclear Medicine QC and safety program. Notification of regulatory changes and/or updates. Annual testing of camera performance. This will include the CT portion of any combined nuclear medicine and CT machine. Camera performance to be tested to meet applicable regulatory requirements. (JCAHO, ACR, ICANL) Survey reports to include: List of equipment surveyed. Summary of findings and recommendations. Measured data for reference by service, regulatory, and Accreditation Body review personnel. Annual review of Quality Control (QC) Program, if requested. Dose calibrator QC reporting forms. Daily decay and channel constancy forms. Quarterly linearity decay method; attenuator tube method forms. Test results for geometrical variation using instrument quality control reporting forms. PET CT Audit Exit review with key personnel. Quarterly or semi-annual review of PET program in accordance with regulations, radioactive materials conditions and applicable Accreditation Body standards and guidelines. (i.e., JCAHO, ACR, NRC, NHPP, American College of Nuclear Physicians (ACNP), Intersocietal Commission for the Accreditation of Nuclear Medicine Laboratories (ICANL)) Spot check of required records. Observations of clinical practices and radiation safety surveys. Radioactive sealed source inventory and leak performance testing on applicable sources at required intervals. Quarterly performance dose calibrator linearity testing. Quarterly and or/semi-annual review of PET QC and safety program. Notification of regulatory changes and/or updates. Annual testing of camera performance. This will include the CT portion of any combined nuclear medicine and CT machine. Camera performance to be tested to meet applicable regulatory requirements. (JCAHO, ACR, ICANL) Survey reports to include: List of equipment surveyed. Summary of findings and recommendations. Measured data for reference by service, regulatory, and Accreditation Body review personnel. Annual review of Quality Control (QC) Program, if requested. Dose calibrator QC reporting forms. Daily decay and channel constancy forms. Quarterly linearity decay method; attenuator tube method forms. Test results for geometrical variation using instrument quality control reporting forms. Mammography Audit Exit review with key personnel. Annual machine inspection to comply with all applicable Mammography Quality Standard Acts (MQSA)/FDA requirements. Review Quality Control (QC) logs and machine performance parameters. Survey reports to include: List of equipment surveyed. Summary of findings and recommendations. Measured data for reference by service, regulatory, and Accreditation Body review personnel. Annual review of Quality Control (QC) Program. Inspector qualifications as required for MQSA compliance. Other Services Assist with radioactive materials license renewal applications and amendments for regulatory and licensing consultations. Review ECHCS personnel dosimetry records affected or covered under the Radiation Safety Program. Assist with quarterly and annual as low as is reasonably achievable (ALARA) reviews. Provide fetal dose estimates for pregnant patients. Perform calculations for release of patients receiving > 33mCi I-13. Procedures for inpatient I-13 therapy patients must comply with the following requirements: Paper the inpatient room prior to admission. Perform survey of patient to ensure compliance before release. Remove absorbent paper from room. Store any potentially contaminated items until safe for regular waste disposal. The provision at FAR 52.212-1, INSTRUCTION TO OFFERORS -- COMMERCIAL ITEMS (JAN 2017), applies to this acquisition with the following addenda: FAR 52.209-7 (JUL 2013) Information Regarding Responsibility Matters, FAR 52.216-1 Type of Contract (APR 1984) The Government contemplates award of a FIRM-FIXED PRICE contract resulting from this solicitation. and VAAR 852.270-1 Representatives of Contracting Officers (JAN 2008). 52.233-2 Service of Protest (SEPT 2006) (a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from Pamela Barnes, Contracting Officer, Network Contracting Office 19 (NCO 19), Rocky Mountain Acquisition Center, 6162 South Willow Drive, Suite 300, Greenwood Village, Colorado 80111 (b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO. (End of Provision) 852.233-70 Protest Content/Alternative Dispute Resolution (JAN 2008) 852.233-71 Alternate Protest Procedure (JAN 1998) Pamela Barnes, Contracting Officer, Network Contracting Office 19 (NCO 19), Rocky Mountain Acquisition Center, 6162 South Willow Drive, Suite 300, Greenwood Village, Colorado 80111 The provision at FAR 52.212-2, EVALUATION -- COMMERCIAL ITEMS (OCT 2014), applies to this acquisition. (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Technical: Contractor has at least one year of supervised medical experience under a Medical Radiation Officer with a signed attestation for verification. The contractor shall be Board Certified and have certification which confirms the passing of both Parts 1 and 2 of the American Board of Health Physics. The CHP/RSO shall also have experience with radiation safety associated with medical machine sources. Past Performance: Contractor has recent and relevant experience providing the services as described in the performance work statement. Price: Price will be evaluated to determine its fairness and reasonableness. Non-price factors when combined are more significant than price factors. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision) A completed copy of the provision at FAR 52.212-3, OFFEROR REPRESENTATIONS AND CERTIFICATIONS COMMERCIAL ITEMS (NOV 2017) shall be submitted with the offer. The clause at FAR 52.212-4 CONTRACT TERMS AND CONDITIONS -- COMMERCIAL ITEMS (JAN 2017), applies to this acquisition, with the following addenda: FAR 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (APR 2014); FAR 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (MAY 2011); FAR 52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011); FAR 52.204-18 Commercial and Government Entity Code Maintenance (JUL 2016); FAR 52.217-8 Option to Extend Services (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within sixty (60) days of the expiration date of the current contract period. (End of clause) FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years. (End of Clause) FAR 52.228-5 Insurance Work On A Government Installation (Jan 1997); CL 120 - Supplemental Insurance Requirements: In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract: (a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers. (b) General Liability: $500,000.00 per occurrences. (c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage. (d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage. (End of Clause) 52.232-19 Availability Of Funds For The Next Fiscal Year (Apr 1984) Funds are not presently available for performance under this contract beyond SEPTEMBER 30TH OF ANY FISCAL YEAR. The Government s obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond SEPTEMBER 30TH OF ANY FISCAL YEAR, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer. (End of Clause) FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013); FAR 52.237-2 Protection Of Government Buildings, Equipment, And Vegetation (APR 1984); FAR 52.237-3 Continuity of Services (JAN 1991); VAAR 852.203-70 Commercial Advertising (JAN 2008); VAAR 852.203-71 Display of Department of Veterans Affairs Hotline Poster (DEC 1992); VAAR 852.232-72 Electronic Submission of Payment Requests (NOV 2012); LIMITATIONS ON SUBCONTRACTING COMMITMENTS--MONITORING AND COMPLIANCE (JUN 2011) This solicitation includes FAR 52.219-6 VA Notice of Total Small Business Set-Aside (JUL 2016). The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement. (End of Clause) VAAR 852.237-70 Contractor Responsibilities (APR 1984) The contractor shall obtain all necessary licenses and/or permits required to perform this work. He/she shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract. He/ she shall be responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees fault or negligence, and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the State of COLORADO. Further, it is agreed that any negligence of the Government, its officers, agents, servants and employees, shall not be the responsibility of the contractor hereunder with the regard to any claims, loss, damage, injury, and liability resulting there from. (End of Clause) The clause at FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS -- COMMERCIAL ITEMS (JAN 2017) applies to this acquisition including the following clauses: FAR 52.203-6 Restrictions on Subcontractor Sales to the Government (SEPT 2006) FAR 52.204-10 Reporting Executive Compensation & First Tier Subcontract Awards (OCT 2016); FAR 52.204-14 Service Contract Reporting Requirements (OCT 2016); FAR 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015); FAR 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters (JUL 2013); FAR 52.219-6 Notice of Total Small Business Set-Aside (NOV 2011); 52.219-8 FAR Utilization of Small Business Concerns (NOV 2016); FAR 52.219-14 Limitations on Subcontracting (JAN 2017); FAR 52.219-28 Post-Award Small Business Program Representation (JUL 2013); FAR 52.222-3 Convict Labor (JUNE 2003); FAR 52.222-21 Prohibition of Segregated Facilities (APR 2015); FAR 52.222-26 Equal Opportunity (SEPT 2016); FAR 52.222-35 Equal Opportunity for Veterans (OCT 2015); FAR 52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014); FAR 52.222-37 Employment Reports on Veterans (FEB 2016); FAR 52.222-40 Notification of Employee Rights Under the National Labor Relations Act (DEC 2010); FAR 52.222-50 Combating Trafficking in Persons (MAR 2015); FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011); FAR 52.225-13 Restrictions on Certain Foreign Purchases (JUNE 2008); FAR 52.232-33 Payment by Electronic Funds Transfer System for Award Management (JUL 2013); FAR 52.222-17 Nondisplacement of Qualified Workers; FAR 52.222-41 Service Contract Act of 1965 (MAY 2014); and FAR 52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 2014)                                            FAR 52.222-43 Fair Labor Standards Act and Service Contract Act Price Adjustment (Multiple Year and Option Contracts) (MAY 2014); FAR 52.222-55 Minimum Wages Under Executive Order (DEC 2015); FAR 52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2017) DEPARTMENT OF LABOR WAGE DETERMINATIONS: Department of Labor Wage Determinations 2015-5419 Revision Number 7 and 2015-5417 Revision Number 9, dated January 10, 2018 apply to this acquisition. Quotes shall include the solicitation number (36C25918R0487), the proposed unit price, the proposed extended price, any prompt payment discount terms, company name, the company point of contact, address, phone number, fax number, e-mail address, Tax Identification Number, DUNS number, and business size status. The full text of a solicitation provision or contract clause may be accessed electronically at the address(es) below:           http://www.acquisition.gov/far/index.html           http://www.va.gov/oamm/oa/ars/policyreg/vaar/index.cfm All information has been posted and there are no other documents available. Offers are to be received at the Department of Veterans Affairs, Network Contracting Office 19 (NCO 19) Rocky Mountain Acquisition Center, 6162 South Willow Drive, Suite 300, Greenwood Village, CO 80111 ATTN: Pamela Barnes, Contracting Officer at Pamela.Barnes@va.gov and NCO19Services1@va.gov no later than 5:00 P.M. Mountain Time on Wednesday, May 16, 2018. PROPOSALS SUBMITTED BY FASCIMILE (FAX MACHINE) WILL NOT BE ACCEPTED. Any questions regarding this solicitation must be submitted in writing to the Contracting Officer no later than 8:00 a.m. MT, Monday, May 07, 2018.
36C25918R0487 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 19
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