A&E HVAC B2 - extension
Added: Mar 31, 2017 5:03 pm CONTRACT INFORMATION: General. A-E Services are being procured in accordance with the Selection of Architects and Engineers Statute (Public Law 92-582), formerly known as the Brooks Act, and implement in Federal Acquisition Regulation (FAR) 36.6. All submissions will be evaluated in accordance with the evaluation criteria. The Government will not pay, nor reimburse, any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement. Firms will be selected based on demonstrated competence and qualifications for the required work. The NAICS Code for this acquisition is 541310 and the applicable Small Business Size Standard is $7.5M. Contract Award Procedure: The proposed A/E services will be obtained by a Negotiated Firm-Fixed Price Contract. Interested parties shall ensure current Licensing and have a current registration in the System for Award Management (SAM) database at https://www.sam.gov/portal and the Vendor Information Pages database at https://www.vip.vetbiz.gov/ as well as have submitted the current cycle VETS-100 Report per the requirements located at http://www.dol/gov/vets/contractor/main.htm. Failure of a proposed SDVOSB to be certified by the CVE at the time the SF 330 is submitted shall result in elimination from consideration as a proposed contractor. SDVOSB Requirements: In accordance with VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside, a service disabled veteran-owned small business concern agrees that, in the performance of the contract, at least 50 percent of the cost of personnel for contract performance will be spent for employees of the concern or employees of other service-disabled veteran-owned small business concerns. Design Costs: All offerors are advised that in accordance with VAAR 836.606-73(a) the total cost of the architect or engineer services contracted for must not exceed 6 percent of the estimated cost of the construction project plus any fees for related services and activities. Additionally, FAR 52.236-22 Design Within Funding Limitations, will be applicable to this procurement action. Design limitation costs will be provided to the most highly rated AE firm selected to complete the design. The magnitude for construction (not design) of this project is between $5,000,000 and $10,000,000. SELECTION CRITERIA: The selection criteria for this acquisition will be in accordance with FAR 36.602-1 and VAAR 836.602-1 and are listed below in descending order of importance. The completed SF 330 will be evaluated by the Alexandria Health Care System Evaluation Board in accordance with FAR 36.602-5(a) and the selection report shall serve as the final selection list, which will be provided directly to the Contracting Officer. Professional qualifications necessary for the satisfactory performance of required services; (FAR 36.602-1 (a)(1)) provide key personnel, it is expected that the individuals identified as key personnel will be performing tasks under the resulting contract. Include resumes for key personnel of proposed sub-consultants for all engineering disciplines: electrical, data communication, mechanical, civil, structural, environmental, interior design, LEED, commissioning and cost estimating. Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials; (FAR 36.602-1 (a)(2)) Capacity to accomplish the work in the required time; maintaining project schedules and project budgets. Cost control effectiveness and estimating accuracy. (FAR 36.602-1 (a)(3)) Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules; (FAR 36.602-1 (a)(4)) be sure to include all past performance Department of Veterans' Affairs (include knowledge of VA design standards, technical manuals, and specifications)(provide no more than five (5) recent projects); Location in the general geographical area of the project and knowledge of the locality of the project; provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project; (FAR 36.602-1 (a)(5)) Describe in detail how your firm will conduct constructability reviews of construction documents; include interdisciplinary and specification versus drawings, details versus floor plan review process. Reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness. (VAAR 36.602-1 (b)(1)) Record of significant claims against the firm because of improper or incomplete architectural and engineering services. (VAAR 36.602-1 (b)(2)) Specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team. (VAAR 36.602-1 (b)(3)) (10)Specialized experience with healthcare related designs in a hospital setting. SUBMITTAL REQUIREMENT: This project is a 100% set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB) concerns under VAAR 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (Dec 2009). All original Standard Form (SF) 330 packages shall be submitted to: Alexandria VA Health Care System Network Contracting Office (NCO 16) ATTN: Gina Roach, CO VA256-17-R-0491 2495 Seveport Highway, 71 Room 212A Pineville, LA 71360 (a) All SF 330 submissions shall be clearly marked with the subject line displaying the Solicitation Number VA256-17-R-0491. The SF 330 form may be downloaded from www.gsa.gov/forms. Completed SF 330 s shall include the primary firms, subcontractor firms, and any consultants expected to be used on the project. (b) Firms that meet the requirements listed in this announcement are invited to submit tee (3) copies of the completed SF 330 including Parts I and II as described herein and one CD-ROM of the SF 330 submittal as a single pdf file, to the above address no later than 1:00 P.M. (CST) on Monday, MAY 2, 2017. FAX AND/OR E-MAIL SUBMISSIONS WILL NOT BE ACCEPTED. Late proposal rules found in FAR 15.208 will be followed for late submittals. (c) Interested firms shall address each of the Ten (10) Selection Criteria in their SF 330 s and additional documents/submittals. THIS IS NOT A REQUEST FOR PROPOSAL. THERE ARE NO SOLICITATION DOCUMENTS AVAILABLE. This is a request for SF 330 s Architect/Engineer Qualifications packages only. Any requests for a solicitation will not receive a response. This requirement is subject to Availability of Funds. PROJECT INFORMATION: A/E Design Scope of Work Replace HVAC System in Building 2 (A/E) Project #502-17-102 VA Health Care System Alexandria, LA 71360 DEFINITION AND ACRONYMS: Pre Construction Risk Assessment (PCRA), Interim Life Safety Measures (ILSM), Request for Proposal (RFP), Certified Independent Third-Party Safety Professional (CITP) National Fire Protection Association (NFPA), The Joint Commission (TJC), Facilities Condition Assessment (FCA). Competent Person (CP), Contracting Officer s Representative (COR),Central Energy Plant (CEP) GENERAL REQUIREMENTS: 1. The Architectural/Engineering Consultant (A/E) shall provide all architectural and engineering services necessary to prepare complete contract documents consisting of specifications, drawings, and any other documents for bidding purpose and AE construction period services for services for preparation of construction documents, cost estimates and other items as indicated to accomplish the following Replace HVAC System in Building 2. Work shall include, but is not limited to, the above detailed requirements which are to be considered a basic part/minimum requirement of this project and shall be fully developed by the A/E, discussed and resolved with Alexandria VA Health Care System staff. The A/E shall schedule and conduct an initial pre-design meeting and field visit with the VA personnel consisting of: Engineering personnel, Safety Officer and other VA personnel as necessary. The purpose of this meeting/field visit is for all parties involved to fully define and understand the Scope of Work necessary for the A/E to design and prepare contract documents consisting of plans and VA specifications to Replace HVAC System in Building 2. The A/E shall perform any other necessary investigative work, i.e, meet with or communicate with VA staff regarding design layout. The design and resulting construction must, as a minimum, be in accordance with all applicable codes, (NFPA, JCAHO, NEC, UPC, UMC, ASME, ASHRAE, EPA, etc. ) and Department of Veterans Affairs (VA) publications, Master Construction Specifications, Construction Standards, Design Guides and Standards. All design and work will conform to the current edition of the VA Master Specifications and VA Design Standards as published at the following site: www.cfm.va.gov; ASME, ASHRAE, OSHA, IBC 2009, IPC 2009, IMC 2009, NFPA and NEC building codes and standards. INVESTIGATIVE WORK: The A/E, with the aid of VA staff is to perform all necessary testing and investigative work in order to adequately design the project. Utilizing as-built drawings provided by the VA and design staff site visits, the A/E will investigate scope of required new construction. DESIGN CONSIDERATIONS: Design shall include, but is not limited to, the following: VA specification guidelines. Construction drawings Construction cost estimate ASHREA design considerations Other necessary design considerations. DESIGN REQUIREMENTS: Replacement of 2 existing Air Handlers in attic and on roof; to be correct size for current applications Replacement of existing HVAC duct work. Connection to the New HVAC Controls network Replacement of Bldg. 2 chilled water, heating hot water, steam and steam condensate loops and Drain Lines Placement of Fan Coil Units in rooms that do not have any Design for Asbestos abatement Reduce Environmental Impact of Materials Report on amount of recycled and Bio-based content used Report on Construction Waste Recycling Providing working drawings, specifications and brief Statement of Work for solicitation and construction. SUBMISSION OF DOCUMENTS: The VA staff shall have a minimum of 15 calendar days to review and coordinate each A/E design submissions. If the VA workload does not allow for a thorough review within the 15 calendar day timeframe, the AE shall not proceed to the next design phase until comments have been received from the VA. The AE will be entitled to a time only contract extension for the number of VA review days beyond the 15 calendar days. The following specifies the documents, etc., required to be submitted by the consultant to the Contracting Officer for distribution for each scheduled review and the due dates for each submission. Dates indicated must be strictly adhered to. Working Drawings: General The Architect/Engineer shall design and estimate so that all applicable codes are met. The A/E and their design teams will be required to attend a 0% pre-design meeting with the VA Medical Center personnel to outline the scope of the design project. The A/E should be prepared to walk tough the work site, take pictures, ask questions, take measurements, review as built drawings and VA specifications and gather any other pertinent information necessary to fully understand the scope of the design task. The A/E will also be required to make a formal presentation at the 50%, and 100% reviews in person. The A/E shall take written minutes of the pre-design meeting and all design reviews, in which he is in attendance, and provide the VA Medical Center with them within two (2) working days. The A/E shall establish a construction schedule. The A/E shall prepare a list of equipment and material submittals required by this project as separate specification section in the contract package. In each submission, the A/E shall incorporate all materials, procedures, etc., specified and all revisions according to comments made by either the Medical Center, Regional Safety & Fire Protection Engineer or VA Central Office where applicable. 25% Review - First Review required within seventy-five (75) calendar days after date of order to proceed. Submittal Letter Consultant shall provide a submittal letter addressed to the Contracting Officer stating documents submitted for 25% Review. Specifications Consultant shall provide (2) sets of edited, assembled and technical Project Specifications to the Resident Engineer to be used on this project. Marked up standard specifications are acceptable. The most current VA Master Specifications shall be used on this project and are available on internet: http://www.cfm.va.gov/TIL/spec.asp Drawings Consultant shall provide a full set of project drawings showing the Basic Plan for each discipline involved. This shall include: All drawings developed for the previous reviews shall be detailed showing all utilities, services and sizes as well as other required construction detail. Show complete plan views, elevation views, photographs, legends and other schedule information. Also show complete details, notes, sections and locations. Cost Estimate Consultant shall provide a cost estimate to both the Contracting Officer and the COR and ensure that the following items are included: Certification that the quantities have been checked and found to be correct. All estimates shall be based on the most up-to-date working drawings available and shall be current as of the date of submission. Materials are priced at the contractor s buying level. Sales taxes, when applicable, will be added into material costs. Cost totals should reflect labor and materials separately and should be formatted as follows: Totals Labor and materials for all branches of work. Contingencies None. Overhead and Profit A nominal percentage to reflect variation of trades, project size, competition, etc. Total Estimated Cost. This submission will be reviewed and one (1) copy returned to the Consultant. This design will be reviewed for functional purposes only. Technical accuracy and detail will be the responsibility of the A/E firm. 50% Review Second Review required within Forty-five (45) calendar days from the date the Government returns their 25% Review Comments. Submittal Letter Consultant shall provide a submittal letter addressed to the Contracting Officer stating documents submitted for 50% Review. Specifications Consultant shall provide (2) sets of edited, assembled and technical Project Specifications to the Resident Engineer to be used on this project. Marked up standard specifications are acceptable. The most current VA Master Specifications shall be used on this project and are available on internet: http://www.cfm.va.gov/TIL/spec.asp Drawings Consultant shall provide a full set of project drawings showing the Basic Plan for each discipline involved. This shall include: All drawings developed for the previous reviews shall be detailed showing all utilities, services and sizes as well as other required construction detail. Show complete plan views, elevation views, photographs, legends and other schedule information. Also show complete details, notes, sections and locations. Cost Estimate Consultant shall provide a cost estimate to both the Contracting Officer and the COR and ensure that the following items are included: Certification that the quantities have been checked and found to be correct. All estimates shall be based on the most up-to-date working drawings available and shall be current as of the date of submission. Materials are priced at the contractor s buying level. Sales taxes, when applicable, will be added into material costs. Cost totals should reflect labor and materials separately and should be formatted as follows: Totals Labor and materials for all branches of work. Contingencies None. Overhead and Profit A nominal percentage to reflect variation of trades, project size, competition, etc. Total Estimated Cost. This submission will be reviewed and one (1) copy returned to the Consultant. This design will be reviewed for functional purposes only. Technical accuracy and detail will be the responsibility of the A/E firm. 75% Review Third review required within Thirty (30) calendar days from the date the Government returns their 50% Review Comments Submittal Letter Consultant shall provide a submittal letter addressed to the Contracting Officer stating documents submitted for 75% Review. Specifications Consultant shall provide (2) sets of edited, assembled and technical Project Specifications to the Resident Engineer to be used on this project. Marked up standard specifications are acceptable. The most current VA Master Specifications shall be used on this project and are available on internet: http://www.cfm.va.gov/TIL/spec.asp Drawings Consultant shall provide a full set of project drawings showing the Basic Plan for each discipline involved. This shall include: All drawings developed for the previous reviews shall be detailed showing all utilities, services and sizes as well as other required construction detail. Show complete plan views, elevation views, photographs, legends and other schedule information. Also show complete details, notes, sections and locations. Cost Estimate Consultant shall provide a cost estimate to both the Contracting Officer and the COR and ensure that the following items are included: Certification that the quantities have been checked and found to be correct. All estimates shall be based on the most up-to-date working drawings available and shall be current as of the date of submission. Materials are priced at the contractor s buying level. Sales taxes, when applicable, will be added into material costs. Cost totals should reflect labor and materials separately and should be formatted as follows: Totals Labor and materials for all branches of work. Contingencies None. Overhead and Profit A nominal percentage to reflect variation of trades, project size, competition, etc. Total Estimated Cost. This submission will be reviewed and one (1) copy returned to the Consultant. This design will be reviewed for functional purposes only. Technical accuracy and detail will be the responsibility of the A/E firm. 100% review Fourth Review two (2) sets of specifications, drawings and cost estimates are required within thirty (30) days from the date the Government returns their 75% Review Comments. Submittal Letter Consultant shall provide a submittal letter addressed to the Contracting Officer stating documents submitted for 100% Review. Specifications Consultant shall provide (2) sets of edited, assembled and technical Project Specifications to the Resident Engineer to be used on this project. Marked up standard specifications are acceptable. The most current VA Master Specifications shall be used on this project and are available on internet: http://www.cfm.va.gov/TIL/spec.asp Drawings Consultant shall provide a full set of project drawings showing the Basic Plan for each discipline involved. This shall include: All drawings developed for the previous reviews shall be detailed showing all utilities, services and sizes as well as other required construction detail. Show complete plan views, elevation views, photographs, legends and other schedule information. Also show complete details, notes, sections and locations. Cost Estimate Consultant shall provide a cost estimate to both the Contracting Officer and the COR and ensure that the following items are included: Certification that the quantities have been checked and found to be correct. All estimates shall be based on the most up-to-date working drawings available and shall be current as of the date of submission. Materials are priced at the contractor s buying level. Sales taxes, when applicable, will be added into material costs. Cost totals should reflect labor and materials separately and should be formatted as follows: Totals Labor and materials for all branches of work. Contingencies None. Overhead and Profit A nominal percentage to reflect variation of trades, project size, competition, etc. Total Estimated Cost. This submission will be reviewed and one (1) copy returned to the Consultant. This design will be reviewed for functional purposes only. Technical accuracy and detail will be the responsibility of the A/E firm. Specification consultant shall provide to the COR specifications, complete in accordance with the previous review requirements, with all review comments accounted for and ready for use as final contract documents. Specifications shall include scope of work and phasing schedule requirements assembled with the general construction sections. Final submission after completion of all the 100% review comments and corrections, the final stamped contract documents will be provided to the VA upon request (within 30 calendar days) and shall include: Submittal letter consultant shall provide a submittal letter stating that the changes and corrections noted on the previous review have all been evaluated and incorporated in the documents submitted for the final submission. List these documents: Provide as a minimum a 700mb recordable disk containing digital drawings and technical specifications and two hard copies of each. Drawings to be in AutoCAD and PDF format The Combined Specifications to be in Word and PDF Format The most current VA Master Specifications shall be used on this final documentation submission and are available on internet: http://www.cfm.va.gov/TIL/spec.asp A final cost estimate based on revisions made at 100% review and cost estimate of bid items if required. Totals Labor and materials for all branches of work. Contingencies None. Overhead and Profit A nominal percentage to reflect variation of trades, project size, competition, etc. Total Estimated Cost. A final set of design calculations (where applicable). A&E Design and AS-BUILTS only: The CD case shall have the full name of the firm, address, contact phone numbers, Project number (station number, year, the number of the project) and Set 1 of CDs if more the one CD is required, on the inside of the CD case only there shall be an index of drawings with page numbers and drawing numbers. The CD face shall contain the same information as the CD case except the index . The CD shall not have anything to unbalance it. All information shall be neatly typed and legible without the aid if any type of magnifying devises. All CAD data and project specifications shall be delivered on Compact Disk(s) (CD) 650MB or greater. All data files shall be organized using the directory structure (path) as outlined in the CAD Standards, Naming Conventions section of this document. All files shall be free of corrupted or unusable data. All CAD data shall be supplied in the latest version of the translation format, DWG. The contractor will be responsible for ensuring that all files shall translate to the VAHS's target CAD system, AutoCAD version 14 but not greater than AutoCAD 2011. The A&E shall ensure a separate layer identified as SQUARE FOOTAGE, with the length, width, and square footage of all mechanical, office, and patient area, corridors, etc. this layer shall have the total of existing renovated space, total of new construction and the total square footage of the entire renovated area. PRE-BID CONFERENCE the A/E is required to attend the pre-bid conference, which will be scheduled by the VAMC, contracting and procurement section, prior to the bid opening date for the purpose of answering questions and clarifying the project specifications and drawings with prospective bidders. The project site will also be visited to verify existing field conditions and dimensions. PRE-CONSTRUCTION MEETING the A/E is required to attend the pre-construction meeting for the project which will be scheduled by the VAMC, Alexandria, LA for the purpose of answering questions and clarifying the bid documents, etc., with the contractor. The A/E is to provide two (2) complete sets of contract drawings and specifications to the construction contractor at this meeting. The A/E shall take written minutes of the pre-construction meeting and provide the VA Medical Center with them within five (5) working days. CONSTRUCTION PERIOD SERVICE REQUIREMENTS Review of submittals Consultant shall review all material submittals, shop drawings and test reports. Reviews shall be completed and submittals returned to the resident engineer with fifteen (15) calendar days from receipt of request. Review analysis of change order and costs consultant shall provide prompt response when contacted by resident engineer to review and provide analysis of change orders and costs. Site visits Consultant shall provide bi-monthly site visits toughout the duration of construction activities and one (1) final inspection for the project. (Please include price for additional site visits should they be desired by resident engineer.) The architect/engineer will also make a written inspection report within two (2) working days after each site inspection. Weekly Construction Phase Meeting --- Consultant shall be required to attend all weekly construction phase meeting in person or via tele-conferencing to discuss any issues or concerns the VA staff or contractor may have. One set of drawings / Markup Drawings shall be on site or in Job shack with all documented changes to the project. Must be legible and ready at any time for the COR to review while in the area. Once completion of construction this set of drawing will be turned into the COR so it can be given to the A&E to make all changes and create the final set of AS- BUILT drawings. In accordance with Alexandria VA Healthcare Systems Computer Aided and Drafting Standards. The A&E shall be responsible for obtaining a certified third party Test and Balance Agency that is capable of performing a system balance as per VA Specification Section 23 05 93 Testing, Adjusting and Balancing for HVAC that is non-affiliated to any contractor, architect and engineer with project. Test and Balance Agency shall be either a certified member of Associated Air Balance Council (AABC) or certified by the National Environmental Balancing Bureau (NEBB) to perform Testing, Adjusting and Balancing (TAB) service for HVAC. A submittal with the name of the selected Test and Balance Agency, plus the name and registration number of the certified Test and Balance Engineer, shall be submitted to the CO/COR for approval within thirty (30) days after award of the construction contract. MISCELLANEOUS: Following approval of the final (100%) review material, the A/E will provide the government with electronic sets of the approved contract, drawings and specifications. Drawings shall be furnished in AutoCad® 2015 electronic format and one set of drawings in .pdf for distribution. The specifications shall include those sections prepared and edited by the Contracting Officer and shall be furnished in MS Word format. Specifications shall be of the most recent version on the VA Master Specifications TIL A/E will provide additional services as outlined in Special Provisions (Architect-Engineer Contract) including construction period services, site surveys, as-built drawings, etc. Design to be in accordance with applicable federal, state, and local codes (ASCE, ASME, ASHRAE, NFPA, JCAHO, OSHA, VA design guides and Master Specifications, etc.). Design shall be in accordance with Program Guide, PG-18-15, Volume C of the TIL. The C&A requirements do not apply, and that a Security Accreditation Package is not required.
VA25617R0491 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 6
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