Update PG 18-12, Mental Health Design Guide Revise/Update PG 18-9; Project No. 101PR2252B
Added: May 02, 2018 11:50 am Page 10 of 17 REQUEST FOR SF330 INTRODUCTION: THIS IS A TOTAL 100% SMALL BUSINESS SET-ASIDE. This is a Request for SF 330s for Architect/Engineer (A/E) Design Services for a Firm-Fixed Price (FFP) contract for A/E design guide services. Scope of work is to revise and update the space, equipment, and planning standards for Mental Health Inpatient Service facilities. This proposed revision and update will provide Best Practice standards for approximately the next 5 years. The current planning standards were updated in 2010 / 2011; however the space and equipment standards were not update at that time, thus are even more dated information. This project will revise and update these tee sets of standards to bring them into a coordinated set for use on all VA Mental Health Inpatient projects; either in new construction or in renovated existing facilities. The revision and update of this set of standards for Mental Health Inpatient facilities is critical at this time as upcoming and near future VA project development work will include a significant amount of work in this service. THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL. NO SOLICITATION PACKAGE WILL BE ISSUED. A request for proposal will be issued directly to the top-rated firm for which negotiations will commence in accordance with FAR part 36. The anticipated A/E design services, to be awarded, will be procured in accordance with the Selection of Architects and Engineers Act (Public Law 92- 582), Federal Acquisition Regulation Part 36.6, and VA Acquisition Regulation 836.6. The selected A/E firm will provide required architect/engineer and related services required in accordance with the statement of work. While preparing the SF330s please be mindful of the technical requirements found in the Statement of Work. Develop a narrative on your technical approach to the requirement. Your SF330 and technical approach will be evaluated. Statement of Work Update PG 18-12, Mental Health Design Guide Revise/Update PG 18-9, Space Planning Criteria and VA PG 18-5, Equipment Guide List, for Chapter No. 110 Mental Health and Behavioral Patient Units; Chapter No. 312 - Mental Health Residential Rehabilitation Treatment Program (MH RRTP). I. GENERAL A. The Department of Veterans Affairs (VA) owns and leases healthcare facilities dedicated to serving Veterans. Providing appropriately planned and designed facilities is critical for the mission of VA. The VA Office of Construction and Facilities Management (CFM) is the office in charge of setting the standards and guidelines that all VA healthcare facilities must follow to accomplish the VA mission. These standards are detailed in the various planning and design standards contained in the Technical Information Library (TIL). Program Guides (PG) for planning, design, and construction of healthcare facilities: PG 18-9 - Space Planning Criteria; PG 18-5 - Equipment Guide Lists, and PG 18-12 - Design Guides (DG) are among the standards located in TIL. They provide guidance to the design professionals in the task of planning and designing VA healthcare facilities. They are closely interrelated, and incorporate current VA/VHA Handbooks, Directives, policies, and procedures. Therefore, information contained within these standards must be well-coordinated, accurate, and consistent toughout. B. The purpose of these standards is to define the principles for VA Best Practice in healthcare planning and design, and illustrate concepts that support these principles. These documents establish a framework within which functional spaces of a healthcare facility can be planned and designed to facilitate safe, effective, and efficient healthcare delivery to our Veterans. CFM has determined the need to revise and update the current standards for Mental Health Inpatient Services. The Consultant and its sub-consultants, herein known as Consultant in this Statement of Work (SOW), shall provide the professional services to complete this task with work items including, but not limited to Section III Scope of Work - Detail, shown in this SOW. The Consultant shall be responsible for the technical content and format of the deliverables for this work. CFM has determined the need to: Update the current PG 18 -12, Mental Health Design Guide, dated Dec.2010. Develop an Inpatient Unit and RRTP Planning Prototype. Revise and update PG 18-9 Space Planning Criteria, and VA PG 18-5 Equipment Guide Lists, for Chapter No. 110 Mental Health and Behavioral Patient Units; Chapter No. 312 - Mental Health Residential Rehabilitation Treatment Program (MH RRTP). C. The Consultant shall substantiate the following: 1. The Consultant shall have a proven track record and describe it s record in the planning and design of Inpatient Mental Health Facilities in public and private sector healthcare systems, within the past 5 years, and provide specific project examples and the consultant s specific scope / tasks completed in the development of those projects. a. Specifically address the Consultant s team role in the development of space programs for design, project equipment/room contents plans, and the conceptual and detailed design for new and/or renovation projects involving inpatient mental health. b. If the proposed team is composed of a prime Consultant and sub-Consultant the above Inpatient Mental Health project experience shall be provided for work of the prime Consultant and work of the sub-Consultant. Each project should be noted separately as to the work of the Consultant or work of the sub-consultants. 2. The Consultant shall have a proven track record and describe it s record of knowledge and working experience in planning, design, and construction administration of VA and private healthcare facilities, including but not limited to all building and engineered systems, within the past 8 years, and provide specific project examples and the consultant s specific scope / tasks in the development of these projects. a. Specifically address the Consultants team role in the development of space programs for design, project equipment / room contents plans, and the conceptual and detailed design for new and/or renovation projects. b. If the proposed team is composed of a prime Consultant and sub-Consultant the above experience shall be provided for work of the prime Consultant and work of the sub-Consultant. 3. The Consultant shall be a team of licensed architects and engineers, with a specialty focus on Inpatient Mental Health facilities, with legal privilege to provide professional consulting services in at least one state, commonwealth, or the District of Columbia, of the United States. a. The Consultant shall provide a team of architects, planners, and engineers with the above mentioned specialty focus in Mental Health services, who have performed as part of the project team for the projects listed in item #1 above. b. The project team shall include a team member who has specialized experience in environmental/facility design research and evidenced based design for Mental Health Inpatient services. 4. The Consultant shall have thorough understanding and knowledge of VA Standards, including but not limited to PG 18-5, PG 18-9, PG 18-12 and all other Program Guides, and related VA/VHA policies and procedures. a. The Consultant shall document specific projects where VA Program Guides, 18-12, 18-9, 18-5 have been applied. b. The Consultant shall document that the project team proposed for this project have previous experience with these Program Guides. II. SCOPE OF WORK DETAIL 1. Revise/update PG 18-9 - Space Planning Criteria Chapters: a. Revise/update/development work shall be based on current VA Policies and Directives and the latest trends of sterile processing and logistics including all applicable guidelines, codes and standards for this building type. b. Space Planning Criteria Chapters shall have the following organization: i. Section 1 - Purpose and Scope. ii. Section 2 Definitions. The following Sections: 3, 4, and 5 are not part of this Scope of Work. The VA SEPS Consultant will lead this effort with input from the Consultant, VHA, and CFM. iii. Section 3 Operating Rationale and Basis of Criteria to be developed by the VA SEPS Consultant. iv. Section 4 Program Data Required (Input Data Questions) to be developed by the VA SEPS Consultant. v. Section 5 Space Criteria to be developed by the VA SEPS Consultant. vi. Section 6 Planning and Design Considerations. vii. Section 7 Functional Relationships viii. Section 8 - Functional Diagram(s) c. The Consultant shall: vi. Provide the Departmental Net to Gross (DNTG) factor in the Planning and Design Considerations along with any additional information relative to the chapter. vii. Functional Diagrams shall be conceptual representations of the interrelationship of the Functional Areas (FAs) and key rooms/spaces. This will be the only graphic component of this document. viii The Consultant shall develop room test-fits showing all room/space equipment and room contents to illustrate and confirm the size of the room identified will accommodate the room/space functional needs. The room test-fit (RTF) diagrams can be utilized as the basis for the Room Guide Plates in Section 3, below, at the Consultants choosing. Each RTF shall contain the floor plan of the room/space, with the room contents (equipment, furniture, and furnishings, etc.) drawn to scale and notation to match the JSN per PG-18-5. The RTF shall be properly labeled with the Room Code, Room Name, and the Chapter Name and Number it references. Each RTF shall be printable in a 8-1/2 x11 page, however, some layout drawings may be best fit on 11 x17 fold-out page utilizing either 1/8 or 1/4 = 1 -0 scale for consistency, hence the scale shall be adjusted properly depending on the room/space size. The RTF shall illustrate all appropriate clearances, turning radii, door swings, etc. ix PG-18-9 shall be developed with close collaboration between the Consultant and the VA SEPS Consultant. It is the intent of this SOW that the VA SEPS Consultant work is completed prior to the 90% Deliverable to allow the Consultant the time necessary to incorporate Sections 3,4, and 5 into the 90% Deliverable document. This work shall be carefully scheduled and reviewed and approved by CFM. 2. Revise and update PG 18-5 Equipment Guide List: a. The PG 18-5 revision and update shall include the content assignments i.e. the list of furniture, medical equipment, and furnishings for each Room Code. b. The Consultant shall collaborate with the VHA Advisors and CFM in updating and/or developing the Equipment/Room Contents Guide List for every unique Room Code in each chapter. Provide the following information for all equipment items: i. Unique JSN Item Name ii. Unique JSN Number (placeholder JSN#) iii. Item quantity (in the room/space) iv. Item Acquisition / Installation code (Logistical Category) v. Item Description c. For each new equipment/room contents item a placeholder JSN will be included in the spreadsheet until assignment of the new JSN number. d. Provide tee (3) manufacturer s cut sheets of each new item as representative of or as an or equal for all new or updated items. e. The Consultant shall schedule the Equipment / Room Contents development work such that the CFM Equipment Specialist is able to assign any new JSNs required at the submission of the 60% deliverable. i. After the CFM Equipment Specialist assigns the new JSN where required the Consultant shall utilize these new JSN numbers along with existing JSN numbers where required in the 90% Deliverable. In no case shall any equipment item not have a JSN number identified at the time of submission of the 90% Deliverable. 3. The Consultant shall revise / re-write / update, as necessary PG 18-12 Mental Health Design Guide to remove the Outpatient services and reflect Inpatient Services only. The Consultant shall develop new sections to the Design Guide not currently in the existing document as necessary. The Design Guide provides in depth information for a selected number of rooms/spaces in the Chapter, and is aimed at providing preliminary detailed information to an A/E developing a construction project for a VA Medical Center (VAMC) containing one of the services of this SOW. The DG shall include the following sections at minimum: a. Section 1 - Foreword and Acknowledgments: Abbreviations shall show current VA abbreviation convention. Legends and Symbols shall comply with current National CAD Standards. i. CFM shall provide the current Foreword to the Consultant. b. Section 2 Narrative: The narrative shall refer to the General, Functional, Technical and Safety considerations for the spaces in these chapters for design of new and renovation construction projects. Functional Considerations relate to Space Planning and Operations. Technical and Safety Considerations refer to Architectural, Structural, Equipment, MEP, Life Safety, Energy Conservation, Communications, Waste Management, etc. c. Section 3 Functional Diagrams: Based on the Functional Diagram in each PG 18-9 Chapter, the Consultant shall develop appropriate concept level floor plans, in largest possible scale, to convey the entire functional area on one page. Functional diagrams shall incorporate overlays of optimal flow patterns for patients, staff, visitors, and equipment/supply/waste logistics. d. Section 4 Room Templates: Each graphic component, floor plan (FP), reflected ceiling plan (RCP) interior elevations (IE), and details (DET) in this section shall be represented at an appropriate scale so that it can fit in an 8 ½ x 11 page including title-block. For each selected Room, the Consultant shall develop the following: i. Floor Plans (FPs): shall show a two-dimensional representation of the room, to scale, with overall dimension strings; it shall show access / egress into room/space and all fixed and movable equipment, Room Contents, coordinated with PG 18-5, including their JSN tag and item name. It shall also show all clearances, wheelchair turning radii and any other additional information per applicable Codes and Guidelines. It shall also show location of light switches, data / signal / communication, medical gases, electrical outlets, etc. The Room Name, Room Code, net square feet (NSF) and net square meters (NSM), and a graphic scale shall be indicated in the title-block of the page. ii. Reflected Ceiling Plans (RCPs): shall be shown at the same scale as the Floor Plans; they shall indicate the ceiling type and ceiling grids, locations of mechanical diffusers, lighting fixtures and light switching arrangements, and all other ceiling mounted equipment. Locations and quantities of ceiling mounted equipment shall be coordinated with the requirements of respective VA Design Manuals and other VA documents. iii. Interior elevations (IEs): shall show locations of all Room Contents, utilities, lighting, power, signal, electronic security outlets etc. It shall show all critical mounting heights for relevant contents. iv. Details (DET): shall only be shown if needed for a specific purpose and only if directed by CFM. v. Design Standards shall provide a summary of Architectural, Structural, Lighting, Power, Communication / Special Systems, Heating Ventilating and Air Conditioning (HVAC), and Plumbing and Medical Gases in a clear, detailed and consistent manner and in the same format as contained in current Design Guide documents. Consultant shall coordinate information in this section with VA-CFM representative, current/future codes, current / future practices and materials, and other VA Standards. 1. Design Standards shall be reviewed for each Inpatient Mental Health specific room / space as contained in the Criteria Management System currently in development by CFM. vi. The Room Content List (RCL): shall be the corresponding information developed for the PG 18-5 for this chapter and shall be included here for reference and ease of use. vii. The Room Templates shall be developed based on the BIM Room Template structure for those Room Templates contained in the VA Room Template Library. 1. A copy of this BIM structure will be provided to the Consultant prior to project commencement. e. Section 5 Prototypes: Inpatient Unit and RRTP i. Develop a schematic level floor plan (16 -20 beds and all associated public, support and administrative spaces) including but not limited to: walls, doors, equipment, room contents, for a typical Inpatient Unit and a unit on a RRTP. B. Consultant in collaboration with the VA SEPS Consultant shall test the proposed Space Criteria by creating a series of Test Projects as follows: 1. For comparison between the proposed Space Criteria and the current Space Criteria, the Consultant will create tee projects (small, medium and large) using the current space criteria and the proposed space criteria utilizing the same answers, to the extent possible, for the Data Input Statements. The Government acknowledges that the proposed space criteria may have FAs, Rooms, and Room Criteria Statements not available in the existing space criteria. C. Toughout this work, the Consultant shall: 1. Cross coordinate and ensure accurate information shown in all documents for PG 18-9, PG 18-5 and PG 18-12. 2. Work collaboratively with VHA Advisory Committee, CFM and other VA representatives in order to fully understand and be informed of the VA s needs. 3. Technical content in the PG 18-9, PG 18-5, and PG 18-12 shall be carefully and thoroughly coordinated in order to render complete consistency and quality in the content of all documents. 4. Formats for the Space Planning Criteria Chapter & Equipment Guide List, and Design Guides shall follow the VA formats. 1. Space Planning Criteria Chapters: the current Chapter 110 and 312, contain the proper format and can be used as the template for the revising and updating of this document. In addition, a new header / footer format was adopted in FY17 and will be incorporated into this update. CFM will provide this format to the Consultant prior to project commencement. 2. Equipment Guide List: see PG-18-5 for format. The source for the Equipment Guide List is an output report from SEPS. i. CFM will provide details of this process to the Consultant at the kick-off meeting. 3. Design Guides: The format and style shall refer to the Mental Health Outpatient Design Guide, dated 2017, and incorporate any format/style changes necessary to address Inpatient Mental Health planning and design standards. It is the expectation of this SOW that the level of graphics and imagery contained in the revised and updated Design Guides be similar in nature to the current Mental Health Design Guide. 5. The decisions and revisions in the Design Guide update are based on empirical research and are evidenced based. 6. Advise and provide the VA with recommendations of any current and future healthcare trends, and codes relevant to this work. 7. Provide an analysis of applicable codes and related critical issues that may critically effect the revision of the documents in this work. 8. Utilize English units of measurement with corresponding metric equivalents (soft-metric) units in brackets. 9. Perform surveys, interviews, meetings, site visits (to VA facilities and/or private sector facilities) and collect data from pertinent VA and private sector sources to establish a baseline and operational requirements. Site visits shall be conducted at the following VA and private sector facilities: (the following geographic locations are potential site visits but are placeholders for planning and budgeting purposes. Adjustments may be made to these locations based on input from the project team). a. Los Angeles VAMC / Seattle b. Orlando / Tampa / Bay Pines c. Dallas / Houston / San Antonio d. The above site visits shall encompass two (2) travel days and tee (3) days on site. e. The Consultant shall send to the site visits the key project team members to include the Subject Matter Expert senior architects and planners. 10. Where new planning and design concepts are proposed, provide pertinent reference to industry research, technical information, and documents in support of proposed changes. D. The Consultant shall coordinate, communicate, and facilitate the project with VA staff, other VA consultants working on other VA projects (as directed by VA), and other project team members to: 1. Ensure that the deliverables are at their highest level of accuracy and consistency in terms of technical information and established format. 2. Confirm project scope, schedule, team members, participants, communications, documentation, and deliverables. 3. Establish and maintain the project schedule and project protocols. Update and distribute the project schedule monthly. 4. Prepare and distribute meeting agendas, minutes, and other meeting documentation, including teleconferences and other official activities. 5. Prepare data for publication in VA Technical Information Library (TIL) on CFM web site. The format for each document shall be in native file format (doc, xls, dwg, etc) and in PDF format. E. Comply with Section 508 of the Rehabilitation Act of 1973, and all other applicable laws, regulations and guidelines of authorities having jurisdiction. Refer to http://www.section508.gov/. a. 508 Compliance shall commence at the beginning of project deliverable development. b. The Consultant is responsible for the final documents being 508 Compliant. This work must be reviewed with CFM s Website Manager prior to project completion to allow for any revisions / adjustments relative to 508 Compliance prior to final acceptance of the work. F. Participate in meetings, electronic mailing, and telephone/conference calls with the VA staff, as needed. G. Attend formal meetings with VA s Workgroup in VA CFM Headquarters, Washington, D.C. as follows: 1. One (1) one-day Kick-off Meeting - 1 2. Quarterly one-day coordination meetings to be held at Central Office CFM - 4 3. Teleconference calls every two weeks; 22 (4 teleconference calls will be covered by the Quarterly one-day coordination meetings). 4. Prototype Development Workshop to be held at CFM Central Office 2 days 5. Tee (3) one-day review meetings to present and discuss the development of PG 18-9, PG 18-5, and PG 18-12. These meetings shall be scheduled at 30%, 60% and 90% completion - 3 6. A ½ -day Executive Summary final presentation. H. Submit a proposed project schedule in Microsoft Project to the VA for review and concurrence at the Kickoff Meeting, including the following milestones at the minimum: 1. Formal meetings, and/or tele-conference calls. 2. Site Visits as required in Section III, C, 8 of this Statement of Work. 3. Document submittals and VA review periods. 4. Executive Summary final presentation. 5. Other events that require participation of VA personnel. 6. Include milestone meeting dates with other VA Consultants (if any). I. All data files, and access to user tools shall be provided to VA in the proper VA format, and media for VA unfettered distribution and use. Provide text in the native file and Adobe PDF formats; drawings and graphics in: RVT, .DWG, DWF and Adobe PDF formats; charts, formulae and data in Microsoft Excel and Adobe PDF; slide presentations in Microsoft Power Point. Provide both a hard copy and a CD of all files properly organized in folders. Final deliverables for VA Space Planning Criteria Chapter & Equipment Guide List, and VA DG shall be in proper VA established format, VA accessibility requirements, and compatible for TIL website publication and SEPS implementation. J. Provide a final Executive Summary presentation to include, at minimum, project process overview, major design issues, critical elements, and how the VA Space Planning Criteria Chapters & Equipment Guide Lists and VA DG support the enhancement of health care delivery. Provide a comparison of the major features of the updated standards in relation to the current standards. Final Executive Summary presentation shall be in Microsoft Power Point format. IV. DELIVERABLES AND PERIOD OF PERFORMANCE A. Deliverables: Deliverables shall be tee (3) submissions of all documents for PG 18-9 - Space Planning Criteria, PG 18-5 - Equipment Guide List & PG 18-12 - Design Guide, and Testing Results for implemented space criteria for all scenarios as well as comparative testing results highlighting the differences between current and proposed space criteria (30, 60 and 90% complete) and a 100% final submissions are required. 1. For each of the tee submissions, the consultant shall provide VA with tee (3) sets of color hard copies, and two (2) CD-ROMs containing electronic files of the documents in Microsoft Word and PDF format, at least twenty one (21) calendar days prior to the progress review meetings. 2. For the 100% final submission of all documents, the consultant shall provide VA with tee (3) sets of color tee (3) sets of color hard copies, and tee (3) CD-ROMs containing the electronic file of all documents. Microsoft Word, and PDF formats to VA by the contract project deadline. B. Period of Performance: Contract term for this contract is 365 calendar days from the day of contract award date. VA will provide the following: A. Current Standards, Criteria, Design Guides and other resources can be accessed under VA Technical Information Library TIL at http://www.va.gov/facmgt/standard B. VA resources not available on web site will be provided in hard copy as requested. C. VA will assist in identifying VHA Advisory personnel and assist in contacting site visit locations. Evaluation Procedures Selection will be based upon FAR Part 36.6 (Brooks Act). At least the tee highest ranked most highly qualified firms will be short listed and eligible for advancement to the next stage. If more than tee firms are grouped closely in terms of overall score, it may be appropriate to include more than tee firms on the short list. Interviews will be held by the shortlisted firms. Ranking of at least tee of the most qualified firms will take place and negotiations with only the top rank firm will occur. If a mutually satisfactory contract cannot be negotiated, the contracting officer shall obtain a written final proposal revision from the firm, and notify the firm that negotiations have been terminated. The contracting officer shall then initiate negotiations with the next firm on the final selection list. This procedure shall be continued until a mutually satisfactory contract has been negotiated. If negotiations fail with all selected firms, the contracting officer shall refer the matter to the selection authority who, after consulting with the contracting officer as to why a contract cannot be negotiated, may direct the evaluation board to recommend additional firms in accordance with 36.602. The best qualified A/E Contractor will be selected for award. The selections will be based on an integrated evaluation as described below. An integrated evaluation member will consider qualification merits, strengths, weaknesses, and risks. Technical factors include technical competence, relevant project experience, and other relevant factors. This is a competitive best value source selection process where technical qualifications are more important than cost or price. Technical evaluation factors are 1) Factor 1 Inpatient Mental Health Facility Experience 2) Factor 2 Staff Capacity, Work Plan, and Schedule, 3) Factor 3 Team Qualifications, and 4) Factor 4 Past Projects and Performance. All factors are equal in importance. The Government will negotiate a fair and reasonable fee from the most technically qualified firm. By submission of its offer, the A/E agrees to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. Technical Evaluation Factors Factor 1 Inpatient Mental Health Facility Experience: Describe relevant experience in planning and design of facilities that house Inpatient Mental Health Services. This experience shall include, but not be limited to, space programming for the development of Programs for Design, equipment planning, planning and design of all building engineering systems, and functional and conceptual space planning. Provide information relative to experience in federal and private sector facilities, within the past five (5) years. Describe in detail the specific work products listed above that were the responsibility of the Consultant. Healthcare Planning and Design Experience: Describe relevant experience in the planning and design of healthcare facilities in general apart from the experience detailed for Factor 1 above. Relevant experience for this Solicitation is deemed to be similar work in the planning and design of Inpatient Healthcare facilities. Describe experience and expertise that illustrates your teams understanding of functional and conceptual space programming and planning that leads to healthcare facilities that provide state-of-the-art health services. Describe in detail the specific work products listed above that were the responsibility of the Consultant Describe in detail your team s experience in collaborating with the client s project team and/or collaborating on previous VA assignments. Detail specific approaches or tools that your team utilizes in this collaborative process. Describe knowledge of and experience with VA planning and design standards and in particular with those documents contained in PG-18-9, PG-18-5, and PG-18-12. Factor 2 Staff Capacity, Work Plan, and Schedule: Describe in detail the Consultant s capacity to successfully achieve project completion within VA contract term. Provide information on the availability of the key staff to be assigned to this project and the percentage of time required of these key staff to meet the Period of Performance. Describe in detail a work plan outlining major milestones, major task items within those milestones, and time durations for the major milestones, and when deliverables will be submitted to VA. The purpose of this information is to convey the Consultants understanding of the project development/ delivery process. Provide overall schedule for the entire project with major milestones, durations, and the tentative completion dates of the major milestones and major tasks. The overall schedule must be consistent with the details of the work plan. Factor 3 Team Qualifications: Describe relevant qualifications and experience of each individual personnel and/or consultants proposed to perform the work with a brief explanation of duties to be performed, by each individual, to accomplish the scope of work. Include pertinent education, accreditations, professional affiliations, company, title and relevant experience. Relevant experience is deemed to be experience in the programming, planning, and design of inpatient mental health facilities and inpatient healthcare facilities. Identify staff member(s) with specialized experience in environmental/facility design research and evidenced based design for Mental Health Inpatient services. Identify staff member proposed to provide the professional document writing experience.  Factor 4 Past Projects and Performance: Describe at least five projects that have been completed within the last tee years or well underway. Well underway means over 50% complete. Past projects shall be relevant to the scope of work for this project such as space programming, planning and design of: 1). VA Inpatient Mental Health facilities; 2). Inpatient Units in VA Medical Centers / Hospitals; 3). Private sector inpatient mental health facility projects and/or inpatient healthcare facilities. The Offeror will be instructed to submit Past Performance Evaluations, completed by the project owner, of at least tee of these representative projects. Email Past Performance Evaluations directly to the Contracting Officer on or before the closing date of this notice. Evaluation Rating Scale The evaluation team will utilize the rating definitions below to evaluate proposals. All factors will be evaluated utilizing this rating scale. Factor Rating Definitions Adjective Definition Exceptional The Offeror s proposal exceeds the requirements and demonstrates a thorough understanding of the goals and objectives of the acquisition. The proposal is comprehensive, in-depth, clear, and uniformly outstanding in quality. Two or more significant strengths exist and no weaknesses. There is very low risk associated with selection of Offeror. Very Good The Offeror s proposal meets the requirements and demonstrates understanding of the goals and objectives of the acquisition. The proposal contains at least one significant strength and only one or two minor weaknesses which the Government anticipates can be satisfactorily addressed tough discussions. There is low risk associated with selection of Offeror. Satisfactory The Offeror s proposal meets the requirements and demonstrates an acceptable understanding of the goals and objectives of the acquisition. There are both strengths and weaknesses, but the strengths outweigh the weaknesses and the Government anticipates these weaknesses can be satisfactorily addressed tough discussions. There is an acceptable level of risk associated with selection of Offeror. Marginal The Offeror s proposal fails to meet two or more of the requirements and their understanding of the goals and objectives of the acquisition is less than satisfactory. There are both strengths and weaknesses, but the weaknesses outweigh the strengths and the Government anticipates tough negotiations that those weaknesses can be satisfactorily addressed. There is a moderately high level of risk associated with the selection of this Offeror. Unsatisfactory The Offeror s proposal fails to meet a majority of the requirements and has limited to no understanding of the goals and objectives of the acquisition. The proposal has one or more significant weaknesses that will be very difficult and/or impossible to correct. Major revision(s) are required for minimum acceptability. The risk for unsuccessful contract performance associated with selection of Offeror is unacceptable. Definitions: 1. Strength An aspect of an offeror s proposal that has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the Government during contract performance. 2. Weakness A flaw in the proposal that increases the risk of unsuccessful contract performance. 3. Deficiency A material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level. Please submit your SF330 and technical approach to Mary E. Case via email; mary.case2@va.gov. NO HARD COPIES on or before May 23, 2018 at 2:00p ET. --- End of Document---
36C10F18R0598 Department of Veterans Affairs Headquarters
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