Z2AA--Boiler replacement-VA Regional Office. Jackson, MS.
26 October 2021 STATEMENT OF WORK FOR Boiler Replacement for Jackson Regional Office GENERAL DESCRIPTION: Background. The Department of Veterans Affairs Regional Office (VARO) located at 1600 East Woodrow Wilson Ave, Jackson Mississippi, 39216 has a need to replace one (1) boiler. Purpose. The purpose of this Statement of Work is to define the tasks necessary for completing the replacement of the old Superior Boiler at the Jackson Regional Office. The Period of Performance is thirty (30) days from the issuance of the Notice to Proceed. Objective. In accordance with the terms of this contract, the Contractor shall be required to furnish all necessary tools, labor, materials, supplies, equipment, services, and supervision to accomplish all tasks necessary for the performance of the work set forth in this Statement of Work (SOW). These services include, but are not limited to: equipment delivery, installation and removal, testing, supplies, maintenance, and documentation necessary for the successful completion of the work. Training for personnel using this equipment is also required. Accuracy of Measurement. The contractor is responsible for the accuracy of all measurements taken for proper installation of equipment. The Contractor shall verify all measurements relating to the required work prior to submission of their cost proposal to the Contracting Officer. SCOPE OF WORK: Contractor shall perform the following work: Submittals. A. Product Data: Include performance data, operating characteristics, furnished specialties and accessories. 1. Prior to flue vent installation, engineered calculations and drawings must be submitted to Architect/Engineer to thoroughly demonstrate that size and configuration conform to recommended size, length and footprint for each submitted boiler. B. Efficiency Curves: At a minimum, submit efficiency curves for 100%, 50% and 7% input firing rates at incoming water temperatures ranging from 80AF to 160A. C. Pressure Drop Curve. Submit pressure drop curve for the following flow ranges per designated capacities below 1500-2000 MBH: 25-350 GPM D. Shop Drawings: For boilers, boiler trim and accessories include: Plans, elevations, sections, details and attachments to other work Wiring Diagrams for power, signal and control wiring E. Source Quality Control Test Reports: Reports shall be included in submittals. F. Field Quality Control Test Reports: Reports shall be included in submittals. G. Operation and Maintenance Data: Data to be included in boiler emergency, operation and maintenance manuals. H. Warranty: Standard warranty specified in this Section I. Other Informational Submittals: 1. ASME Stamp Certification and Report: Submit "H" stamp certificate of authorization, as required by authorities having jurisdiction, and document hydrostatic testing of piping external to boiler. Existing Equipment Removal. 1. Prior to replacing the existing equipment, the Contractor shall coordinate the uninstall and the install with the Contract Officers Representative. Once schedule is approved, the Contractor will be responsible for disconnecting and removing any equipment being replaced or that is no longer needed from the area. Provide Equipment. MANUFACTURERS A. This specification is based on the Benchmark Standard Series boilers (1.5 MMBTU Benchmark Boiler Series with Edge [i] Control) as manufactured by AERCO International Inc. Equivalent units and manufacturers must meet all performance criteria, and will be considered upon prior approval. B. Basis-of-Design Product: Subject to compliance with requirements, provide AERCO International, Benchmark or Benchmark Platinum Series Boiler Models: BMK 750, 1000, 1500, 2000, 2500, 3000, 4000, 5000N, 5000, and 6000 (750,000 to 6,000,000 BTU/input) Approved Equals: AERCO Benchmark Platinum boilers BMK Bosch Buderus SB Series Superior Boiler - Creek Series Simons Boilers - FTC Titan Request for substitutions will be considered in accordance with provisions of Section 235216 - Condensing Boilers, in writing no less than 30 days prior to bid date. Note: Water tube boilers are not permitted without written approval. Request and written approval must be submitted and obtained 14 days prior to bid date. CONSTRUCTION A. Description: Boiler shall be either natural gas or dual fuel (nat. gas/propane) fired, fully condensing, fire tube design. Power burner shall have full modulation, discharge into a positive or negative pressure vent and the minimum firing rate shall not exceed the following per model: BMK1500: 75,000 BTU/input Boilers that have an input greater than what is specified above at minimum fire will not be considered. Boiler efficiency shall increase with decreasing load (output), while maintaining setpoint. Boiler shall be factory-fabricated, factory-assembled and factory-tested, fire-tube condensing boiler with heat exchanger sealed pressure-tight, built on a steel base, including insulated jacket, flue-gas vent, combustion-air intake connections, water supply, return and condensate drain connections, and controls. B. Heat Exchanger: The heat exchanger shall be constructed of 439 stainless steel fire tubes and tubesheets, with a one-pass combustion gas flow design. The fire tubes shall be 1/2 or 5/8 OD, with no less than 0.049 wall thickness. The upper and lower stainless steel tube sheet shall be no less than 0.25 thick. The pressure vessel/heat exchanger shall be welded construction. The heat exchanger shall be ASME stamped for a working pressure not less than 150 psig. Access to the tube sheets and heat exchanger shall be available by burner and exhaust manifold removal. Minimum access opening shall be no less than 8-inch diameter. C. Pressure Vessel: The pressure vessel shall have a maximum water volume per each model as listed below: BMK1500: 44 gallons (166.6 liters) The boiler water pressure drop shall not exceed the following per model size: BMK1500-2000: 3 psig @ 170 gpm The boiler water connections shall be flanged 150 pound, ANSI rated. BMK1500 - 3000: 4-inch flange The pressure vessel shall be constructed of ASME SA53 carbon steel, with a 0.25 inch thick wall and 0.50-inch-thick upper head. Inspection openings in the pressure vessel shall be in accordance with ASME Section IV pressure vessel code. The boiler shall be designed so that the thermal efficiency increases as the boiler firing rate decreases. Modulating Air/Fuel Valve and Burner: The boiler burner shall be capable of the following firing turndown ratios without loss of combustion efficiency or staging of gas valves. The turndown ratios shall be as follows and are based on BTU size: BMK1500: 20:1 The burner shall not operate above 7.5% oxygen level or 55% excess air. The burner shall produce less than 20A ppm of NOx, under standard calibration, corrected to 3% excess oxygen when firing on natural gas. The burner shall be metal fiber mesh covering a stainless-steel body with spark or proven pilot ignition and flame rectification. All burner material exposed to the combustion zone shall be of stainless-steel construction. There shall be no moving parts within the burner itself. A modulating air/fuel valve shall meter the air and fuel input. The modulating motor must be linked to both the gas valve body and air valve body with a single linkage. The linkage shall not require any field adjustment. A variable speed cast aluminum pre-mix blower shall be used to ensure the optimum mixing of air and fuel between the air/fuel valve and the burner. Fuel: The boiler shall use one of the following gas train options: Natural gas or propane: The unit gas train shall be specifically designed and calibrated for a single predetermined fuel. The gas train shall be a ventless gas train. Dual Fuel Capability. Dual fuel boiler (natural gas/propane) shall include a combustion system capable of operating on both Natural Gas and Propane. The boiler efficiency and turndown shall remain unchanged regardless of fuel source. The dual fuel system shall incorporate independent natural gas and propane gas trains and a fuel selector switch. This switching mechanism shall be such that it shall not be possible to flow both fuels simultaneously. The unit shall be calibrated to run on both fuel sources at start-up. No additional re-calibration shall be required when switching between fuel sources for a period of one year from the initial calibration G. Minimum boiler efficiencies shall be as follows at a 20-degree delta-T: EWT 100% Fire 50% Fire 7% Fire 160 AF 86.5% 87% 87% 140 AF 87% 87.5% 87.5% 120 AF 88.5% 89% 90% 100 AF 93.2% 94.5% 95.2% 80 AF 95.6% 96.8% 98.2% H. Exhaust Manifold: The exhaust manifold shall be of corrosion resistant cast aluminum or 316 stainless steel with the following diameter flue connections: BMK750-1500: 6 inches The exhaust manifold shall have a collecting reservoir and a gravity drain for the elimination of condensation. I. Blower: The boiler shall include a variable-speed, DC centrifugal fan to operate during the burner firing sequence and pre-purge the combustion chamber. Motors: Blower motors shall comply with requirements specified in DivisionA 23 Section "Common Motor Requirements for HVAC Equipment." a. Motor Sizes: Minimum size as indicated. If not indicated, large enough so driven load will not require a motor to operate in the service factor range above 1.0. J. Ignition: Ignition shall be via spark or proven pilot ignition with 100A percent main-valve shutoff and electronic flame supervision. K. Combustion Air: The boiler shall be designed such that the combustion air is drawn from the inside of the boiler enclosure, decoupling it from the combustion air supply and preheating the air to increase efficiency. L. Combustion Air Filter: The boiler shall be equipped with an automotive high flow air filter to ensure efficient combustion and unhindered burner components operation. M. Enclosure: The plastic and sheet metal enclosure shall be fully removable, allowing for easy access during servicing. CONTROLS Refer to Division 23, Section Instrumentation and Control of HVAC. The boiler shall have an integrated boiler control that provides contact closure for its associated accessories including but not limited to pump, valve and air inlet damper. The control shall have a 5-inch color touch screen display as well as six function buttons that are separate from the display. User shall have the ability to navigate the menus via touchscreen or navigation buttons. fControls not equipped with navigation button options shall not be permitted. The control shall be equipped with a multi-color linear LED light to indicate the level of firing and/or air/fuel valve position. The control shall display two temperatures using two dedicated tee-digit seven-segment displays. The control shall offer an Enable/Disable toggle switch as well as two buttons for Testing and Resetting the Low Water Cutoff. The Manager designated boiler control shall be capable of the following functions without the need for additional external controls: Sequence up to 16 boilers, Control boiler pumps and/or modulating motorized valves, Building Automation: The control shall be able to communicate to Building Management Systems using RS485 and communicate using Modbus RTU protocol. The control system shall be segregated into tee components: Edge [i] Control Panel, Power Panel and Input/Output Connection Box. The entire system shall be Underwriters Laboratories recognized The control panel shall consist of seven individual circuit boards using surface-mount technology in a single enclosure. Each board shall be individually field replaceable. These circuit boards shall include: A microcontroller board with integrated 5-inch touchscreen color display providing the user interface. A 7-segment display board. This board includes two 3-digit 7-segment displays. These displays shall be used to view a variety of temperature sensor values and operating and startup function status. An Interface board connects the microcontroller board to internal components using ribbon cables. An electric low-water cutoff board connects to the test and manual reset functions on the microcontroller board. A power supply board is designed to provide the different DC voltages to the rest of the boards. It also acts as voltage regulator and reduce power noise. An ignition and combustion board. This board controls the air/fuel valve and Safety Shutoff Valve, flame status and ignition transformer A connector board used to connect all external electrical connection. Control settings transfer using USB: The control shall simplify and significantly lessen startup and boiler setting time by being able to use a USB flash drive to copy settings from one boiler to another boiler. Installers shall use successfully preconfigured boiler settings in their portfolio to newly installed boilers. Combustion calibration: The control shall offer at least 5 calibration points. The use of less than 5 calibration points is not permitted to improve overall system efficiency under all firing rates. Each combustion calibration point shall operate with 5 to 7% O2 levels to improve operating efficiency. Deviating away from these values shall not be acceptable. Unit and Plant Status: The control shall provide a quick view of the unit status and plant status. The unit status screen shall provide temperature setpoint, all water inlet and outlet and supply air and exhaust temperature sensors values. It shall also provide unit current and target firing rates. Additional screens shall display unit run hours, cycle count and average cycles per hour. The plant status screens shall provide plant temperature setpoint, plant water supply and return temperatures, outdoor temperature. Additionally, a status screen shall show the boiler status of each plant unit, plant firing rate. Unit and Plant event history: The manager control shall display the last 500 historical events per plant or 200 historical events for single unit installations. Software update: The control shall be capable of field software updates without a need for hardware component(s) replacement. This shall be performed either using software on a USB flash drive or via Internet connection. The software update mechanism shall be performed by a trained technician. The software update menus shall be secured using a password level. After the software update, the control shall retain all of its prior field settings. Copy settings from one boiler to the other: To significantly reduce installation time by reducing long repetitive work, the control shall have the capability of saving its settings to a USB flash drive. In addition, the control shall have the ability of copying new settings from a flash drive. The controls shall annunciate boiler and sensor status and include extensive self-diagnostic capabilities. The control panel shall incorporate tee self-governing features designed to enhance operation in external control modes. When operating by an external control signal, the control panel can work to eliminate nuisance faults, such as over-temperature, resulting from improper external signal or loss of external signal. These features include: Setpoint High Limit: Setpoint high limit allows for a selectable maximum boiler outlet temperature and acts as temperature limiting governor. Setpoint limit is based on a PID function that automatically limits firing rate to maintain outlet temperature within a 0-to-10-degree selectable band from the desired maximum boiler outlet temperature. Setpoint Low Limit: Allow for a selectable minimum operating temperature. Failsafe Mode: Failsafe mode allows the boiler to switch its mode to operate from an internal setpoint if its external control signal is lost, rather than shut off. This is a selectable mode, enabling the control to shut off the unit upon loss of external signal, if so desired. The boiler control system shall incorporate the following additional features for enhanced external system interface: System start temperature feature Pump delay timer Remote interlock circuit Delayed interlock circuit Delta-T Limiter Freeze protection Fault relay for remote fault alarm Warm-weather shutdown The control shall offer multi-level user security access using different passwords. For additional security, the passwords shall expire if control display was not touched for an extended period 30 minutes. Each boiler shall include an electric, single-seated combination safety shutoff valve/regulator with proof of closure switch in its gas train. Each boiler shall incorporate dual over-temperature protection with manual reset, in accordance with ASME Section IV and CSD 1. Each boiler shall be equipped with TComp combustion air temperature compensation. If the combustion air temperature changes, the control system will automatically compensate for air density changes by adjusting the blower speed. This will adjust oxygen and optimize the combustion efficiency under all seasonal temperature changes. Boilers without air temperature compensation shall be deemed unacceptable. Each boiler shall be onAER ready with a standard Ethernet port and include a 5-year onAER subscription at no additional charge. AERCO s onAER service grants the user online access to real time operation and status of their system plant from any computer, tablet or mobile device along with the following capabilities: Efficiency status and trends Efficiency and performance optimization tips Preventative Maintenance alerts and scheduling Predictive Maintenance algorithms. Warning and error messages Weekly or monthly performance and status reports Manage multiple boiler plants or buildings Customizable dashboard Add email contacts for alerts and reports, including local AERCO trained technicians Manage and store startup, maintenance and service documentation The boiler manufacturer shall be able to provide a network hub or a network switch to connect up to 16 boilers to an online network. Each boiler shall have integrated Boiler Sequencing Technology (BST), capable of multi-unit sequencing with lead-lag functionality and parallel operation. The system will incorporate the following capabilities: Efficiently sequence 2 to 16 units on the same system to meet load requirement. Integrated control and wiring for seamless installation of optional isolation valve. When valves are utilized, the system shall operate one motorized valve per unit as an element of load sequencing. Valves shall close with decreased load as units turn off, with all opening under no-load conditions. Automatically rotate lead/lag amongst the units on the chain and monitor run hours per unit and balance load in an effort to equalize run hours among active units. Option to manually designate lead and last boiler Designated manager control, used to display and adjust key system parameters. Automatic bump-less transfer of manager function to next unit on the chain in case of designated manager unit failure; manager/client status should be shown on the individual unit displays. For boiler plants greater than 16 units, the Boiler Manufacturer shall supply as part of the boiler package a completely integrated AERCO Control System (ACS) to control all operation and energy input of the multiple boiler heating plant. The ACS shall be comprised of a microprocessor-based control utilizing the MODBUS protocol to communicate with the Boilers via the RS-485 port. One ACS controller shall have the ability to operate up to 32 AERCO boilers. The controller shall have the ability to vary the firing rate and energy input of each individual boiler toughout its full modulating range to maximize the condensing capability and thermal efficiency output of the entire heating plant. The ACS shall control the boiler outlet header temperature within +2AoF. The controller shall be a PID type controller and uses Ramp Up/Ramp Down control algorithm for accurate temperature control with excellent variable load response. The ACS controller shall provide contact closure for auxiliary equipment such as system pumps and combustion air inlet dampers based upon outdoor air temperature. The ACS shall have the following anti-cycling features: Manual designation of lead boiler and last boiler. Lead boiler rotation at user-specified time interval. Delay the firing/shutting down of boilers when header temperature within a predefined deadband. When set on Internal Setpoint Mode, temperature control setpoint on the ACS shall be fully field adjustable from 50AoF to 190AoF in operation. When set on Indoor/Outdoor Reset Mode, the ACS will operate on an adjustable inverse ratio in response to outdoor temperature to control the main header temperature. Reset ratio shall be fully field adjustable from 0.3 to 3.0 in operation. When set on 4ma to 20ma Temperature Control Mode, the ACS will operate the plant to vary header temperature setpoint linearly as an externally applied 4-20 ma signal is supplied. When set on MODBUS Temperature Control Mode, the ACS will operate the plant to vary header temperature setpoint as an external communication utilizing the MODBUS protocol is supplied via the RS-232 port. The ACS controller shall have a vacuum fluorescent display for monitoring of all sensors and interlocks. Non-volatile memory backup of all control parameters shall be internally provided as standard. The controller will automatically balance the sequence of operating time on each boiler by a first-on first-off mode and provide for setback and remote alarm contacts. Connection between central ACS system and individual boilers shall be twisted pair low voltage wiring, with the boilers daisy-chained for ease of installation. ELECTRICAL POWER Controllers, Electrical Devices and Wiring: Electrical devices and connections are specified in DivisionA 26 sections. Single-Point Field Power Connection: Factory-installed and factory-wired switches, motor controllers, transformers and other electrical devices shall provide a single-point field power connection to the boiler. Electrical Characteristics: Electrical Specifications Models BMK750-2000 Voltage 120 V Phase 1 Frequency 60 Hz Full Load Current 13-16 Amps VENTING The exhaust vent must be UL Listed for use with Category II, III and IV appliances and compatible with operating temperatures up to 230AF, condensing flue gas service. UL listed vents of Polypropylene and AlA 29-4C stainless steel must be used with boilers. PVC/CPVC is approved for use with BMK750-1000 models The minimum exhaust vent duct size for each boiler is six-inch (BMK750-1500), 8-inch diameter. Combustion-Air Intake: Boilers shall be capable of drawing combustion air from the outdoors via a metal or PVC duct connected between the boiler and the outdoors. The minimum ducted combustion air duct size for each boiler is six-inch (BMK750-1500), diameter. Common vent and common combustion air must be an available option for boiler installation. Consult manufacturer for common vent and combustion air sizing. Follow guidelines specified in manufacturer s venting guide. SOURCE QUALITY CONTROL Burner and Hydrostatic Test: Factory adjust burner to eliminate excess oxygen, carbon dioxide, oxides of nitrogen emissions and carbon monoxide in flue gas, and to achieve combustion efficiency. Perform hydrostatic testing. Test and inspect factory-assembled boilers, before shipping, according to ASME Boiler and Pressure Vessel Code. If boilers are not factory assembled and fire-tested, the local vendor is responsible for all field assembly and testing. Allow Owner access to source quality-control testing of boilers. Notify Architect fourteen days in advance of testing. Execution. EXAMINATION A. Before boiler installation examine roughing-in for concrete equipment bases, anchor-bolt sizes and locations and piping and electrical connections to verify actual locations, sizes and other conditions affecting boiler performance, maintenance and operations. Final boiler locations indicated on Drawings are approximate. Determine exact locations before roughing-in for piping and electrical connections. Examine mechanical spaces for suitable conditions where boilers will be installed. Proceed with installation only after unsatisfactory conditions have been corrected. BOILER INSTALLATION Install boilers level on concrete bases. Concrete base is specified in DivisionA 23 Section "Common Work Results for HVAC," and concrete materials and installation requirements are specified in DivisionA 03. Install gas-fired boilers according to NFPAA 54. Assemble and install boiler trim. Install electrical devices furnished with boiler but not specified to be factory mounted. Install control wiring to field-mounted electrical devices. CONNECTIONS Piping installation requirements are specified in other DivisionA 23 sections. Drawings indicate general arrangement of piping, fittings and specialties. Install piping adjacent to boiler to permit service and maintenance. Install piping from equipment drain connection to nearest floor drain. Piping shall be at least full size of connection. Provide an isolation valve if required. Connect gas piping to boiler gas-train inlet with unions. Piping shall be at least full size of gas train connection. Provide a reducer if required. Connect hot water piping to supply and return boiler tappings with shutoff valve and union or flange at each connection. Install piping from safety relief valves to nearest floor drain. Boiler Venting Install flue venting kit and combustion-air intake. Connect venting full size to boiler connections. [Comply with requirements in DivisionA 23 Section "Breechings, Chimneys and Stacks."] Ground equipment according to DivisionA 26 Section "Grounding and Bonding for Electrical Systems." Connect wiring according to DivisionA 26 Section "Low-Voltage Electrical Power Conductors and Cables." FIELD QUALITY CONTROL A. Perform tests and inspections and prepare test reports. Manufacturer's Field Service: Engage a factory-authorized service representative to inspect components, assemblies and equipment installations, including connections, and to assist in testing. B. Tests and Inspections 1. Perform installation and startup checks according to manufacturer's written instructions. 2. Perform hydrostatic test. Repair leaks and retest until no leaks exist. 3. Start units to confirm proper motor rotation and unit operation. Adjust air-fuel ratio and combustion. 4. Test and adjust controls and safeties. Replace damaged and malfunctioning controls and equipment. a. Check and adjust initial operating set points and high- and low-limit safety set points of fuel supply, water level and water temperature. b. Set field-adjustable switches and circuit-breaker trip ranges as indicated. C. Remove and replace malfunctioning units and retest as specified above. D. Occupancy Adjustments: When requested within 2 months of date of Substantial Completion, provide on-site assistance adjusting system to suit actual occupied conditions. Provide up to two visits to Project during other than normal occupancy hours for this purpose. E. Performance Tests: The boiler manufacturer is expected to provide partial load thermal efficiency curves. These thermal efficiency curves must include at least tee separate curves at various BTU input levels. If these curves are not available, it is the responsibility of the boiler manufacturer to complete the following performance tests: Engage a factory-authorized service representative to inspect component assemblies and equipment installations, including connections, and to conduct performance testing. Boilers shall comply with performance requirements indicated, as determined by field performance tests. Adjust, modify, or replace equipment to comply. Perform field performance tests to determine capacity and efficiency of boilers. a. Test for full capacity. b. Test for boiler efficiency at [low fire, 20, 40, 60, 80, 100, 80, 60, 40 and 20] percent of full capacity. Determine efficiency at each test point. Repeat tests until results comply with requirements indicated. Provide analysis equipment required to determine performance. Provide temporary equipment and system modifications necessary to dissipate the heat produced during tests if building systems are not adequate. Notify Architect in advance of test dates. Document test results in a report and submit to Architect. Quality Assurance. A. Manufacturer Qualifications: The manufacturer must have been regularly engaged in the manufacture of condensing hydronic boilers for not less than thirty (30) years. The manufacturer must be headquartered in North America and manufacture pressure vessels in an ASME-certified facility wholly owned by the manufacturer. The specifying engineer, contractor and end customer must have the option to visit the factory to witness test fire and other relevant procedures B. Electrical Components, Devices and Accessories: Boilers must be listed and labeled as defined in NFPAA 70, ArticleA 100, by a testing agency acceptable to authorities having jurisdiction, and marked for intended use. C. AHRI Performance Compliance: Condensing boilers must be rated in accordance with applicable federal testing methods and is capable of achieving the energy efficiency and performance ratings within prescribed tolerances. D. ASME Compliance: Condensing boilers must be constructed in accordance with ASME Boiler and Pressure Vessel Code, Section IV Heating Boilers . E. ASHRAE/IESNAA 90.1 Compliance: Boilers shall have minimum efficiency according to "Gas and Oil-Fired Boilers - Minimum Efficiency Requirements." F. DOE Compliance: Minimum efficiency shall comply with 10A CFRA 430, SubpartA B, AppendixA N, "Uniform Test Method for Measuring the Energy Consumption of Furnaces and Boilers." G. UL Compliance: Boilers must be tested for compliance with ULA 795, "Commercial-Industrial Gas Heating Equipment." Boilers shall be listed and labeled by a testing agency acceptable to authorities having jurisdiction. H. NOx Emission Standards: When installed and operated in accordance with manufacturer s instructions, the following condensing boiler models shall comply with the NOx emission standards outlined in South Coast Air Quality Management District (SCAQMD), Rule 1146.1; and the Texas Commission on Environmental Quality (TCEQ), Title 30, Chapter 117, and Rule 117.465 or the NOx emissions referenced below: BMK750-2000, BMK4000-6000: 9 ppm NOx corrected to 3% oxygen at all firing rates when firing on natural gas Warranty. A. Standard Warranty: Boilers shall include manufacturer's standard form in which manufacturer agrees to repair or replace components of boilers that fail in materials or workmanship within specified warranty period. Warranty Period for Fire-Tube Condensing Boilers The pressure vessel/heat exchanger shall carry a 10 year from shipment, non-prorated, limited warranty against any failure due to condensate corrosion, thermal stress, mechanical defects or workmanship. The pressure vessel is warranted against failure due to thermal shock for 20 years from date of shipment. The burner shall be conditionally guaranteed against any failure for (5) years from shipment. Manufacturer labeled control panels are conditionally warranted against failure for (2) two years from shipment. All other components, with the exception of the igniter, flame detector and O2 sensor, are conditionally guaranteed against any failure for (18) eighteen months from shipment. Field Services. Contractor shall provide the services of a local factory authorized representative to supervise all phases of equipment startup. A letter of compliance with all factory recommendations and installation instructions shall be submitted to the engineer with operation and maintenance instructions. Training on Equipment The Contractor will provide a training session on all newly installed equipment for the Support Service Staff of the Regional Office. General Requirements. Code Compliance. The Contractor shall comply with all local, state, and federal environmental, health, and safety regulations while conducting this work. In addition, the Contractor shall ensure that all work is in compliance with the applicable codes. Disposal. Unless otherwise specified by the Government, the Contractor will be required to properly remove and dispose of any equipment removed from the Reginal Office. Period of Performance. The Contractor will complete the installation within 30 days of the Notice to Proceed. The Regional Office is open five days a week and the facility is required to remain operational during normal business hours. Work will be required to be performed during duty hours. The Contractor will have access to the Boiler Room Area starting at 7:00 AM on weekdays and will need to be completed each day by 4:30 PM. Points of Contact. James C. Gardner Contracting Officer Representative 601-364-7141 (Work) Eural Bennett Contracting Officer (414) 217-3696 Security Requirements: All Contractors and Contractor personnel shall be subject to the same Federal security and privacy laws, regulations, standards and VA policies as VA, including the Privacy Act, 5 U.S.C. A552a, and VA personnel, regarding information and information system security. Each contractor employee working in the Regional Office Building will be required to view a security Video (duration of 45 minutes) and sign a rules of behavior form. The Contractor will complete 20-0344 Annual Certification of Veteran Status and Veteran-Relatives form upon starting. If the contractor or their relative is a veteran, the file will be housed in the Locked Files for the duration of the contract. Key Personnel: A superintendent authorized to make decisions and commitments on behalf of the contractor shall be required to be present when any work is being performed. The superintendent shall be named in writing and submitted to the Contracting Officer prior to beginning work. Contractor Identification: All contract personnel attending meetings or working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that the contractor participation is appropriately disclosed. STATISTICAL INFORMATION & SITE VISIT: One (1) site visit may be scheduled by the Contracting Officer prior to closing date of solicitation. The site visit will be conducted by the Contracting Officer s Representative (COR) and include a walk-tu of all areas affected, followed up by a conference call with the Contracting Officer. Statistical Information: With respect to the building and/or equipment information and statistics stated herein, all Offerors/Bidders are cautioned to visit the building(s)/facilities and ascertain the nature and location of the services to be performed and the general and specific conditions at the site. Failure to do so will not relieve Offerors/Bidders of their responsibility to properly estimate the difficulty or cost of successfully performing the services. The Government will not be responsible for any error or variation in the statistical data stated herein. Reports and Notifications: The Contractor shall notify the Contracting Officer and COR of any work delays immediately upon identification. If dangerous working conditions exist, the Contractor will notify the COR immediately. Health and Safety Plan: The Contractor shall be solely responsible for risk assessments, managing health, and safety issues associated with this project. Based on hazard assessments, the Contractor shall provide or afford each employee personal protection equipment (PPE) that will protect the employee from hazards. At a minimum PPE shall consist of eye protection, hard hats, work gloves, hearing protection, safety boots, respirators, etc., IAW OSHA standards for all Contractor employees. Damages: The Contractor shall be responsible for all damages to property or injuries to persons as a result of their fault or negligence. The Contracting Officer shall validate and negotiate any claims with the Contractor. Conceptual Work Plan: The Contractor shall provide the appropriate manufacturer s data, and general features for review and approval for all submitted items. All substantial and/or finished materials must be approved before being installed by the Contractor. Schedule and Progress Meeting: Task related to the procurement of long lead materials or equipment shall be included as separate activities in the project schedule. The project shall be monitored, and progress/status shall be reported weekly. Special Notes: The Government will not furnish any equipment to the Contractor under the terms of this contract. Work vehicles can be parked in the gravel parking lot on the East side of the facility, or arrangements can be made to park in the visitor parking lot after normal hours or on a weekend. Hours of Operation: Normal Working Hours are: 7:00 am to 4:00 pm, Monday tough Friday, excluding Federal holidays. "Normal Tenant Working Hours" are those hours on each official Federal workday during which the building occupants and/or the general public will be in the building(s). Billing and Invoicing: A proper invoice is defined as one that identifies the contractor s name, phone number, contact information, invoice date, and itemized amount of billable work performed. Invoices shall be submitted via Tungsten. STATISTICAL INFORMATION & SITE VISIT: With respect to the building and/or equipment information and statistics stated herein, all Offerors/Bidders are encouraged to visit the facility and ascertain the nature and location of the services to be performed and the general and specific conditions at the site. Failure to do so will not relieve Offerors/Bidders of their responsibility to properly estimate the difficulty or cost of successfully performing the services. The Government will not be responsible for any error or variation in the statistical data stated herein. The site visit shall be for the purpose of observing firsthand any conditions relevant to the completion of this contract. No consideration will be given to claims based on a lack of knowledge of the existing conditions. CONTRACTOR QUALIFICATIONS: -Vendor needs to be registered with and have a Dunn & Bradstreet number. -Registered with and have a CCR number. -Hold a General Contractors license in the State of Mississippi. -All electrical connections are to be made by a licensed electrician. -IAW Executive Order 14042, all contractors and contractor personnel shall ensure adequate COVID Safety Protocols for Federal Contractors. VA Information and Information System Security/Privacy Requirements General All Contractors and Contractor personnel shall be subject to the same Federal security and privacy laws, regulations, standards and VA policies as VA, including the Privacy Act, 5 U.S.C. A552a, and VA personnel, regarding information and information system security. Contractors must follow policies and procedures outlined in our sed policy VBA Letter 20-08-63 dated January 12, 2011, VA Directive 6500, Information Security Program; and VA Handbook 6500.6, Contract Security which are available at: http://www1.va.gov/vapubs and its handbooks to ensure appropriate security controls are in place. Information Security: 1.A A The Contractor will not attempt to override or disable security, technical, or management controls unless expressly permitted to do so as an explicit requirement under the contract or at the direction of the COR and/or Information Security Officer (ISO). 2.A A If paper is discovered with personally identifiable Information (PII) or sensitive personal information (SPI) on it while performing normal duties outlined in this contract, the Contractor should immediately take it to the COR or the ISO and communicate the following details:A where the information was found and who found it. a.A A PII is name, address, social security number, etc. b.A A SPI with respect to an individual, means any information about the individual maintained by an agency, including the following: (i) education, financial transactions, medical history, and criminal or employment history; (ii) information that can be used to distinguish or trace the individual's identity, including name, social security number, date and place of birth, mother's maiden name, or biometric records. 3.A A The Contractor will not take VA sensitive information from the workplace without written authorization from the COR and the ISO. 4.A A The Contractor will complete 20-0344 Annual Certification of Veteran Status and Veteran-Relatives form upon starting and annually thereafter. Records Management: VA Handbook 6300.1, Chapter 4, g. g. If VA records or information are to be turned over to, or collected, created, maintained, used, processed, or handled in any way by a contractor, Title 41, United States, Public Contracts, and 36 CFR, chapter XII, subchapter B apply. 36 CFR Chap XII,A Sub ChapterA B (NARA 10-2-09) SecA 1222.32 (1) Agencies must ensure that contractors performing Federal government agency functions create and maintain records that document these activities.A Agencies must specify in the contract Government ownership and the delivery to the Government of all records necessary for the adequate and proper documentation for contractor-operated agency activities and programs in accordance with requirements of the Federal Acquisition Regulation (FAR) (Office of Federal Procurement Policy act of 1974 (Pub. L. 93-400), as amended by Pub. L. 96-83 41 U.S.C.), and where applicable, the Defense Federal Acquisition Regulation Supplement (DFARS) (48 CFR parts 200-299).A (2) Records management oversight of contract records is necessary to ensure that all recordkeeping needs are met.A All records created for Government use and delivered to, or under the legal control of, the Government must be managed in accordance with Federal law.A In addition, electronic records and background electronic data specified for delivery to the contracting agency must be accompanied by sufficient technical documentation to permit understanding and use of records and data.A (3) Contracts that require the creation of data for the Government s use must specify, in addition to the final product, delivery of background supporting data or other records that may have reuse value to the government.A To determine what background supporting data or other records that contracts must deliver, program and contracting officials must consult with agency records and information managers and historians and, when appropriate, with other Government agencies to ensure that all Government needs are met, especially when the data deliverables support a new agency mission or a new Government program.A (4) Deferred ordering and delivery-of data clauses and rights-in-data clauses must be included in contracts whenever necessary to ensure adequate and proper documentation or because the data have reuse value to the Government. (b) All data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provision of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Action (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended, and must be managed and scheduled for disposition only as provided in Subchapter B. (c) Agencies must ensure that appropriate authority for retention of classified materials has been granted to contractors, or non-Government entities participating in the National Industrial Security Program (NISP), established under Executive order 12829, as amended, or a successor Order.A A
36C10E22R0001 Department of Veterans Affairs Veteran Benefits Administration Headquarters
12/6/21, 10:33 AM