The USGS, National Ice Core Laboratory (NICL) has
Added: Feb 14, 2018 11:09 am COMBINED SYNOPSIS/SOLICITATION (I) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. (II) This solicitation is issued as a request for quotation (RFQ). Submit written quotes on RFQ Number 140G0218Q0067. This solicitation will utilize the policies contained in the Federal Acquisition Regulation (FAR) Part 12 in conjunction with the policies and procedures for solicitation evaluation and award prescribed in FAR Part 13.5, Simplified Acquisition Procedures, as appropriate for this acquisition. (III) The solicitation document and incorporated provisions and clauses are those in effect tough Federal Acquisition Circular 2005-96. (IV) The solicitation is not a small business set-aside. The associated North American Industry Classification System (NAICS) code is 238220 (Plumbing, Heating, and Air-Conditioning Contractors) and the size standard is $15 million. (V) This combined solicitation/synopsis is for purchase of the following commercial item(s): 1. Line Item 00010 ¿ Base Year: On-Site After Hours Emergency Response and Repairs in accordance with the Statement of Work under Section G. (See SF 18 for line item details) 2. Line Item 00020 ¿ Base Year: Parts - Parts applies to both Line Item 00010 ¿ After hours emergency response and repairs and Line Item 00050 - As needed repairs in accordance with the Statement of Work. (See SF 18 for line item details) 3. Line Item 00030 ¿ Base Year: Monthly Preventative Maintenance in accordance with the Statement of Work under Section D. (See SF 18 for line item details) 4. Line Item 00040 ¿ Base Year: Trip Charges. Trip charges is in accordance with the Statement of Work under Section F. (See SF 18 for line item details) 5. Line Item 00050 ¿ Base Year: As needed repairs in accordance with the Statement of Work under Section E. (See SF 18 for line item details) 6. Line Item 00060 ¿ Option Year I: On-Site After Hours Emergency Response and Repairs in accordance with the Statement of Work under Section G. (See SF 18 for line item details) 7. Line Item 00070 ¿ Option Year I: Parts - Parts applies to both Line Item 00060 ¿ After hours emergency response and repairs and Line Item 00100 - As needed repairs in accordance with the Statement of Work. (See SF 18 for line item details) 8. Line Item 00080 ¿ Option Year I: Monthly Preventative Maintenance in accordance with the Statement of Work under Section D. (See SF 18 for line item details) 9. Line Item 00090 ¿ Option Year I: Trip Charges. Trip charges is in accordance with the Statement of Work under Section F. (See SF 18 for line item details) 10. Line Item 00100 ¿ Option Year I: As needed repairs in accordance with the Statement of Work under Section E. (See SF 18 for line item details) 11. Line Item 00110 ¿ Option Year II: On-Site After Hours Emergency Response and Repairs in accordance with the Statement of Work under Section G. (See SF 18 for line item details) 12. Line Item 00120 ¿ Option Year II: Parts - Parts applies to both Line Item 00110 ¿ After hours emergency response and repairs and Line Item 00150 - As needed repairs in accordance with the Statement of Work. (See SF 18 for line item details) 13. Line Item 00130 ¿ Option Year II: Monthly Preventative Maintenance in accordance with the Statement of Work under Section D. (See SF 18 for line item details) 14. Line Item 00140 ¿ Option Year II: Trip Charges. Trip charges is in accordance with the Statement of Work under Section F. (See SF 18 for line item details) 15. Line Item 00150 ¿ Option Year II: As needed repairs in accordance with the Statement of Work under Section E. (See SF 18 for line item details) Note to Offerors: 1. Offerors shall include a Dun and Bradstreet number with their quote. 2. Offerors must have an approved or pending registration at https://www.sam.gov/index.html to be eligible for award. The Government reserves the right to award to the next low offeror if the lowest offeror does not have an active or pending registration by the date and time specified in Block 13 of the solicitation. (VI) Refer to Attachment 2 ¿ Statement of Work for the line item description. (VII) Period of Performance: The period of performance for the Base Year shall commence on June 1, 2018 tough May 31, 2019, with each subsequent Option Year consisting of one year. Place of performance is U.S. Geological Survey, National Ice Core Laboratory, W 6th Ave Kipling St., Denver Federal Center, Bldg. 810, MS 975, Denver, CO 80225-0046. (VIII) FAR 52.212-1- Instructions to Offerors - Commercial Items (JAN 2017), applies to this acquisition. ADDENDUM TO CLAUSE 52.212-01(C) The period for acceptance of offers specified in this paragraph, is hereby changed from 30 days to 90 days. (IX) FAR 52.212-2, Evaluation - Commercial Items (OCT 2014), applies to this acquisition. (a) The Government will conduct a technical evaluation based on Lowest Priced, Technically Acceptable quotations submitted using the non-price factor listed below, assigning a rating of Pass or Fail. In order to be considered technically acceptable, each quotation must be technically acceptable (Pass) at each factor. An unacceptable rating (Fail) at any one factor makes the entire quotation unacceptable. Each quote must be determined acceptable under each factor in order to be considered for award. Quotations will be evaluated for acceptability but not ranked using the non-cost/price factor. Trade-offs between price and non-price factor are not permitted. The following technical factor shall be used to evaluate offers: Factor A: Technical Capabilities of Proposed Technical Personnel: Offerors shall provide qualifications of proposed technical personnel with experience in performing repair and maintenance services of this type of freezer and refrigeration system and components covered by the statement of work contained herein. Offerors quotation shall include information which demonstrates that the offeror has the necessary understanding, experience, management, manpower, technician certification and education to successfully accomplish the proposed work covered by the statement of work contained herein. In addition, Offerors shall submit documentation required by the statement of work under Section H. - Contractor Qualifications. The Government will evaluate each offeror¿s technical quotation using the following: (i) Technically Acceptable ¿ ALL of the minimum acceptable criteria are clearly met by the quotation. The offeror¿s quotation meets the performance and technical capability requirements defined in the Statement of Work. (ii) Technically Unacceptable ¿ Not all of the minimum acceptable criteria are met by the quotation. An unacceptable quotation contains one or more deficiencies. Quotation fails to meet specified minimum performance and technical capability requirements defined in the Statement of Work. Factor B: Past Performance ¿ Offeror¿s shall submit completed Past Performance Questionnaires (PPQs) for a minimum of tee (3) similar contracts (in terms of contract size, period of performance, as well as, the variety and level of complexity of services performed) in which it has participated during the past tee (3) years. Offeror¿s shall complete Section A of each PPQ and furnish the PPQ to clients. In turn, the client will evaluate the Offeror by completing Section B and the Questionnaire, and submitting the complete PPQ (Sections A, B, and Questionnaire) to the appropriate personnel designated on the form ON OR BEFORE THE DUE DATE OF THIS SOLICITATION. The Government may consider questionnaires received after the due date of the solicitation but is not obligated to do so. Completed PPQs submitted directly from the Offeror will not be considered for evaluation purposes. The Government intends to confirm receipt of a completed PPQ via email within five (5) business days to the client reference that submitted the PPQ. The Government will not communicate directly with Offerors regarding the status of PPQs being submitted on their behalf. Offerors interested in the status of PPQs submitted on their behalf are to contact their client references directly. Offerors with no record of relevant past performance must submit a signed and dated statement to that effect. The Government will evaluate each offeror¿s past performance using the following: (i) Acceptable - Based on the offeror¿s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror¿s performance record is unknown. (ii) Unacceptable - Based on the offeror¿s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort. In addition, past performance information will be obtained from Past Performance Information Retrieval System (PPIRS). Past performance information will be used in the evaluation of all evaluation factors which it impacts. The Government reserves the right to use information obtained from sources inside and outside the offeror¿s quotation. (b) Options. The government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option/s. (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror¿s initial offer should contain the offeror¿s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussion if later determined by the Contracting Officer to be necessary. Quotation Preparation Offerors quotation package shall consist of, but is not limited to: All clauses and provisions fill-ins listed in this solicitation (completed as necessary), acknowledgement of any amendments (if applicable), and any information requested in the evaluation factors section above. Failure to provide this may result in the rejection of the offeror¿s quotation. Basis of Award The award of this requirement shall be made using only the procedures found in FAR part 12 in conjunction with FAR part 13.5. A single award will be made to the offeror submitting the lowest priced, technically acceptable quote meeting the acceptability standards listed above. GS2301 Single Award. (AUG 2001) Offers will be evaluated on the basis of total aggregate price for all line items 00010 tough 00150. Offerors are required to submit prices on each separately priced line items or indicate that the item is "not separately priced" (NSP). An offeror's failure to submit a price (or enter NSP) on all line items will require rejection of the quote as nonresponsive. (X) The offeror shall submit a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications - Commercial Items (NOV 2017), with its quote. An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically at https://www.sam.gov If an offeror has not completed the annual representations and certifications electronically at SAM, the offeror shall complete only paragraphs (c) tough (m) of this provision. (XI) The clause at FAR 52.212-4 - Contract Terms and Conditions - Commercial Items (JAN 2017) Alt 1, applies to this acquisition. (XII) The clause at FAR 52.212-5 - Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (NOV 2017) applies to this acquisition. The following clauses under subparagraph (b) apply: _X_ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402). _X_ (4) 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards (Oct 2016) (Pub. L. 109-282) (31 U.S.C. 6101 note). _X_ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C). _X_ (8) 52.209-6, Protecting the Government¿s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Oct 2015) (31 U.S.C. 6101 note). _X_ (16) 52.219-8, Utilization of Small Business Concerns (Nov 2016) (15 U.S.C. 637(d)(2) and (3)). _X_ (19) 52.219-14, Limitations on Subcontracting (Jan 2017) (15 U.S.C. 637(a)(14)). _X_ (22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C. 632(a)(2)). _X_ (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755). _X_ (26) 52.222-19, Child Labor¿Cooperation with Authorities and Remedies (Oct 2016) (E.O. 13126). _X_ (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015). _X_ (28) 52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246). _X_ (29) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212). _X_ (30) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793). _X_ (31) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212). _X_ (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). _X_ (33) (i) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627). _X_ (36) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (Jun 2016) (E.O.13693). _X_ (37) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (Jun 2016) (E.O. 13693). _X_ (40) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C. 8259b). _X_ (42) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011) (E.O. 13513). _X_ (43) 52.223-20, Aerosols (Jun 2016) (E.O. 13693). _X_ (44) 52.223-21, Foams (Jun 2016) (E.O. 13696). _X_ (46) 52.225-1, Buy American--Supplies (May 2014) (41 U.S.C. chapter 83). _X_ (49) 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) (E.O.¿s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). _X_ (55) 52.232-33, Payment by Electronic Funds Transfer¿ System for Award Management (Jul 2013) (31 U.S.C. 3332). The following clauses under subparagraph (c) apply: _X_ (1) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495) _X_ (2) 52.222-41, Service Contract Labor Standards (May 2014) (41 U.S.C. chapter 67.). _X_ (3) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67). _X_ (4) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (Multiple Year and Option Contracts) (May 2014) (29 U.S.C.206 and 41 U.S.C. chapter 67). _X_ (8) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015) (E.O. 13658). _X_ (9) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706). (XIII) The following clauses and provisions are also applicable to this acquisition: 52.252-2 Clauses Incorporated by Reference (Feb 1998). This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(s): http://farsite.hill.af.mil/ The clauses are incorporated by reference, and their terms and conditions apply: 52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights. (APR 2014) 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper. (MAY 2011) 52.204-9 Personal Identity Verification of Contractor Personnel. (JAN 2011) 52.204-13 System for Award Management Maintenance. (OCT 2016) 52.204-18 Commercial and Government Entity Code Maintenance. (JUL 2016) 52.204-19 Incorporation by Reference of Representations and Certifications. (DEC 2014) 52.209-10 ¿ Prohibition on Contracting With Inverted Domestic Corporations. (NOV 2015) 52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts. (SEP 2013) 52.223-3 Hazardous Material Identification and Material Safety Data. (JAN 1997) - Alternate I (JUL 1995) 52.223-5 Pollution Prevention and Right-to-Know Information (MAY 2011) 52.223-10 Waste Reduction Program (MAY 2011) 52.232-7 Payments under Time-and-Materials and Labor-Hour Contracts. (AUG 2012) 52.232-39 Unenforceability of Unauthorized Obligations. (JUN 2013) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. (DEC 2013) 52.247-34 F.o.b. Destination. (NOV 1991) Refer to Attachment 2 for all additional applicable clauses in Full-Text. The provisions are incorporated by reference, and their terms and conditions apply: 52.252-1 - Solicitation Provisions Incorporated by Reference. (FEB 1998). This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://farsite.hill.af.mil/ 52.204-7 System for Award Management. (OCT 2016) 52.204-16 Commercial and Government Entity Code Reporting. (JUL 2016) 52.204-17 Ownership or Control of Offeror. (JUL 2016) 52.209-2 Prohibition on Contracting With Inverted Domestic Corporations-Representation. (NOV 2015) 52.209-7 ¿ Information Regarding Responsibility Matters. (JUL 2013) 52.214-34 - Submission of Offers in the English Language (APR 1991) 52.214-35 - Submission of Offers in U.S. Currency (APR 1991) 52.223-1 Biobased Product Certification. (MAY 2012) 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications. (DEC 2012) Refer to Attachment 2 for all additional applicable provisions in Full-Text. (XIV) Defense Priorities and Allocations System (DPAS) and assigned rating do not apply. (XV) Electronic Submission of Offers ¿ Required - Quotations is required to be received no later than 2:30 p.m. Mountain Standard Time (MST) on March 2, 2018. Only electronic quotes will be accepted. Quotations shall be submitted by e-mail to ldwilliams@usgs.gov. DO NOT SUBMIT YOUR QUOTE THROUGH FEDCONNECT. (XVI) Any questions regarding this solicitation should be directed to Lisa D. Williams at (303) 236-9327 and/or ldwilliams@usgs.gov. NOTE: Please see detailed information and all attachments including this Announcement to this Solicitation 140G0218Q0067 at https://www.fedconnect.net/FedConnect/.
140G0218Q0067 Department of the Interior US Geological Survey
2/14/18, 11:09 AM On-Site Maintenance Services for the NICL Freezer Building and Refrigeration Sys
Added: Jan 24, 2018 2:32 pm THIS IS A SOURCES SOUGHT NOTICE ONLY. NO FORMAL SOLICITATION IS BEING REQUESTED UNDER THIS NOTICE. This Sources Sought Notice is for market research purposes to identify interested firms for the potential requirement detailed below. The North American Industry Classification System (NAICS) code is 238220 (Plumbing, Heating, and Air-Conditioning Contractors) and the size standard is $15 million. The Government will review the information requested in this announcement to determine the type of set-aside (if any) for this requirement, should it come to fruition. The U.S. Geological Survey (USGS), National Ice Core Laboratory (NICL), Denver, Colorado has a requirement for on-going maintenance services for the NICL freezer building and refrigeration systems, 24-7 on-call emergency repair, periodic rebuilds of Mycom refrigeration reciprocating compressors (4K and 8K), and refrigeration control computer inspection and maintenance. Due to USGS¿s contractual obligations to operate and maintain the NICL for the National Science Foundation, the NICL refrigeration system is required to be operational at all times, serviced and repaired by qualified technicians trained specifically on these types of refrigeration systems, with the ability to procure the parts for necessary repairs. In many instances it is critical that the refrigeration equipment be repaired as soon as possible after a failure. The NICL, built in 1992, is a specialized facility in Lakewood, CO, which stores about 20,000 meters of ice cores that have been drilled from the world¿s ice-covered regions for scientific investigation of the Earth¿s past climate and atmosphere. To date, the cost of acquiring the samples stored in the NICL is approximately $350M; however, due to lack of accessibility to collection sites and environmental changes, recollection of many of the unique samples would be impossible. The ice core samples must be stored at temperatures well below freezing, within narrow ranges of temperature variation. It is not enough that the cores be prevented from melting. If the stored samples warm to approach the freezing point, components of the old air and other trapped substances may migrate out of the ice, misleading researchers analyzing the ice and rendering the samples useless. If the temperatures vary too much, even within a range of subfreezing temperatures, the ice can undergo disastrous structural and chemical changes. The NICL freezer facility consists of tee rooms of different sizes, each held at a different temperature. The refrigeration system is controlled by a Teletrol refrigeration control computer. The system uses R-22 refrigerant fluid and consists of four 4-cylinder Mycom (4K) reciprocating compressors; two 8-cylinder Mycom (8K) reciprocating compressors; two evaporative condenser towers; four evaporator coils operating at -38o C (-36 o F); two evaporator coils operating as a single evaporator operating at -24 o C (-11 o F); and two evaporator coils operating as a single evaporator operating at approximately +4 o C (+39 o F). The -24°C room uses one 4k compressor with an online backup to maintain temperature. The -38°C room utilizes a two-stage system consisting of one 4K high stage and one 8K booster compressor; each compressor has an online backup. The +4°C dock area is cooled using the -38°C room high stage 4K compressor. This requirement is for on-site emergency repair as needed and monthly preventative maintenance. This includes the overall NICL refrigeration system, compressors, evaporative condenser units, freezer evaporators, clean room fans, control computer, and freezer building and its ancillary parts. Services include regularly-scheduled monthly maintenance; as needed repairs; and emergency response and repair for refrigeration or control computer system failures, 24 hours a day, 7 days a week, including holidays. Emergency response time: Contractor shall acknowledge receipt of any notification for emergency response to the NICL duty personnel within 30 minutes of receipt of the notification and respond on-site within one hour of notification. All business concerns who believe they can responsibly provide this type of service should submit the following information to the contracting officer. 1. Capability statement describing corporate expertise and technical qualifications in the work described above. 2. Past performance information describing other contracts for similar services your company has been awarded. Past performance information should be submitted for projects conducted within the last tee years and include: project title, location, whether the work was as a prime or subcontractor, contract/subcontract dollar value, type of contract, percentage of self-performed work, and overall performance rating received. 3. The firm shall specify that they are either a small business (8(a), HUBZone, SDVOSB, etc.) Or other than small business under the NAICS Code listed in the announcement. 4. The firm shall provide a point of contact name and e-mail information, and the firm¿s Cage Code, and D&B Number. NOTE: All information submitted in response to this announcement is voluntary - the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government. Materials submitted to the Government for review will not be returned. Respondents will not be notified of the results of the evaluation. This is not a request for quotations. The Government does not intend to award a contract based on responses received under this announcement. In order to be responsive to this Notice, a firm must provide the appropriate documentation for consideration by January 31, 2018. Responses that do not comply with these procedures will not be considered. Inquiries will only be accepted by e-mail to Lisa Williams at ldwilliams@usgs.gov
140G0218Q0067 Department of the Interior US Geological Survey
1/24/18, 2:32 PM