WA-MCNARY NWR ASPHALT TRAIL
The U.S. Fish and Wildlife Service (USFWS) Contracting and General Services (CGS) Region 1 has a requirement to procure a firm fixed price order for a contractor to provide all labor, equipment and materials (with the exception of those listed as provided by the government in the scope of work) to perform all work required to construct an asphalt surfaced ABA accessible hiking trail on McNary National Wildlife Refuge in Burbank Washington (Walla Walla County). Exhibit A of the associated Statement of Work includes a map which illustrates Phase 1, Phase 2 and Phase 3 trail work contemplated. Project is a small business set-aside. Applicable NAICS code is 237990. Small business size is defined as $36.5 million or less annually when averaged over a tee year period. Work cannot be started before July 15, 2019 and must be completed by September 30, 2019. Project magnitude is between $100,000.00 and $250,000.00. Site Visit: For firms interested in attending a site visit, parties will meet on June 11, 2019 at 10 AM local time at the above address. If planning on attending the site visits, please contact Karl Lautzenheiser at karl_lautzenheiser@fws.gov at least a couple days prior to the site visit. Date for submission of Questions: Contractors should submit any questions on this project directly to Karl Lautzenheiser at karl_lautzenheiser@fws.gov by no later than close of business on June 13, 2019. Questions will be consolidated and answers provided by issuance of an amendment directly thereafter. BASIS FOR AWARD The "Lowest-Priced, Technically-Acceptable (LPTA)" Source Selection Process shall be utilized in accordance with (IAW) FAR Part 15.101-2 as the basis for award. For the basis of determining the lowest priced proposal, the lowest price includes the base bid item in making a determination of overall price fair and reasonableness and if funding is available at the time of award, one or more of the option items listed above. Incomplete bids will not be considered. For option bid item(s) that may not be able to be funded at the time of award, the Government reserves the right to award and incorporate by modification within 30 days of award. Award will be made on the basis of the lowest evaluated price of an offer meeting or exceeding the acceptability standards for non-cost factors. There will be two (2) non-cost evaluation factors: Recent Relevant Experience and Recent Relevant Past Performance. To receive consideration for award, a rating of no less than `AcceptableA must be achieved for Recent Relevant Experience and Recent Relevant Past Performance. The Government will first conduct a price analysis to determine fairness, reasonableness and if unbalanced pricing exists. Offerors proposals will then be ranked from the lowest to the highest-priced. The Government will then evaluate the technical proposal of the apparent, lowest-priced offeror. If the apparent, lowest-priced offeror's technical proposal is "Unacceptable" the Government will then evaluate the technical proposal of the apparent, second lowest-priced offeror. This process will continue until a lowest-priced offeror's technical proposal is "Acceptable." Once the Government identifies the lowest-priced, technically-acceptable offeror, an award will be made and no other proposals will be evaluated from offerors who proposed higher pricing. B. FACTORS TO BE EVALUATED The following evaluation factors and will be used to evaluate each proposal: FACTOR 1 - RECENT RELEVANT EXPERIENCE FACTOR 2 - RECENT RELEVANT PAST PERFORMANCE FACTOR 3 - PRICE Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors. Evaluation of the offeror's proposal shall address each factor as it applies to the statement of work, specifications and drawings. A detailed explanation of the criteria for the evaluation is set forth in paragraph c below (Evaluation Approach) below. An offer will receive an `AcceptableA rating if it meets the minimum requirements of all evaluation factors described below. C. EVALUATION APPROACH FACTOR 1 - RECENT RELEVANT EXPERIENCE Offerors shall be evaluated to determine whether they have performed similar contracts, in terms of scope and price, to the work required within the solicitation. Offerors shall provide the minimum requested project information on at least one (1) recent, relevant project for construction of an asphalt paven trail (ten page limit). For a project to be considered, the offeror shall have been the Prime Contractor on it. Projects do not have to have been with a Federal Agency to be considered. A project is considered `recent' if it has been completed within the past five (5) years or is currently ongoing (but at least 25% complete). A project is considered `relevant' if it is similar in terms of scope and price to the work required within the solicitation. To be considered similar in scope, one project shall demonstrate work experience in construction of an asphalt paven trail and the project shall have a contract value of at least $100,000.00 or more. Please note that FACTOR 1 (Recent Relevant Experience) differs from FACTOR 2 (Recent Relevant Past Performance). FACTOR 1 determines whether or not an offeror has performed similar work whereas FACTOR 2 evaluates how well the offeror performed. FACTOR 1 RECENT RELEVANT EXPERIENCE Rating Description Acceptable Proposal clearly meets the minimum requirements of the solicitation for this factor. Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation for this factor. FACTOR 2 - RECENT RELEVANT PAST PERFORMANCE Offeror's past performance shall be reviewed to determine relevancy and confidence assessment. Offerors shall provide at least one (1) recent, relevant project for construction of an asphalt paven trail (ten page limit). Projects shall include current points of contact and phone numbers. The contractor is solely responsible for the accuracy of this information as the Government will not pursue incorrect contact data. For a project to be considered, the offeror shall have been the prime contractor on it. In addition to scope, each project shall have a current or final contract value greater than $100,000.00 and have been completed within the past five past five (5) years or be currently ongoing (but at least 25% complete). Furthermore, for each project to be considered, the offeror shall have been the Prime Contractor on it. Projects do not have to have been with a Federal Agency to be considered. Offerors may submit the same projects as those proposed for FACTOR 1 (Recent Relevant Experience). In addition to the above, the Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved tough the Past Performance Information Retrieval System (PPIRS), including Contract Performance Assessment Reporting System (CPARS), using all CAGE / Unique Entity Identifiers (i.e. DUNS) of team members (i.e. partnerships, joint ventures, teaming arrangements or parent companies / subsidiaries / affiliates) identified in the offerorAs proposals, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontracting Reporting System (eSRS) and any other known sources not provided by the offeror. While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the offeror. FACTOR 2 RECENT RELEVANT PAST PERFORMANCE EVALUATION RATINGS DEFINITION Rating Description Acceptable Based on the offeror's performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offerorAs performance record is unknown. (See note below.) Unacceptable Based on the offeror's performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort. NOTE: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance IAW FAR 15.305(a)(2)(iv); therefore, the offeror shall be determined to have unknown past performance. In the context of `AcceptableA / `Unacceptable,A unknown past performance shall be considered `Acceptable.A FACTOR 3 - PRICE Price - For the basis of determining the lowest priced proposal, the lowest price includes the base bid item in making a determination of overall price fair and reasonableness and if funding is available at the time of award, one or more of the option items listed above. Incomplete bids will not be considered. For option bid item(s) that may not be able to be funded at the time of award, the Government reserves the right to award and incorporate by modification within 30 days of award. If any of the tasks appear to be unbalanced, a review of the breakdown of each task will be conducted. Offeror's prices for each item within the bid schedule shall represent the best price in response to the solicitation. Prices will be evaluated using price analysis IAW FAR 15.404-1(a)(2) and 15.404-1(b). Prices shall be evaluated to determine fairness, reasonableness and if unbalanced pricing exists. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly over or understated. If price analysis techniques indicate that a proposal is unbalanced, the contracting officer shall consider the risks to the Government associated with the unbalanced pricing. An offer may be rejected if the contracting officer determines that the lack of balance poses an unacceptable risk to the Government (no page limit). Solicitation Number 140F0119R0011 with attachments is being posted on or about May 30, 2019 with proposals due by 2 PM PT on June 25, 2019. Proposals submitted by mail channels must be received by no later that date/time specified with a 20 percent bid bond or proposals can be emailed to karl_lautzenheiser@fws.gov along with a copy of the bid bond and the original bid bond must also mailed no later than the date/time for receipt of proposals. No further notice will be posted on FedBizOpps. To be considered for award, interested contractors must be registered in the System for Award Management (SAM) database at (https://www.sam.gov/portal/public/SAM/) and Online Representations and Certifications Application (ORCA) must be completed at this same website. For technical or contract questions, please contact Karl Lautzenheiser by email to Karl_Lautzenheiser@fws.gov. 140F0119R0011 Department of the Interior Fish and Wildlife Service Region 9 Headquarters
5/30/19, 4:35 PM WA-MCNARY NWR ASPHALT TRAIL
This is a SOURCES SOUGHT SYNOPSIS and is for informational / market research purposes only. THIS IS NOT A REQUEST FOR PROPOSAL, QUOTATION OR BID, NOR A SYNOPSIS OF A PROPOSED CONTRACT ACTION UNDER FAR SUBPART 5.2. No reimbursement will be made for any costs associated with providing information in response to this synopsis or on any follow up information. NO SOLICITATION IS CURRENTLY AVAILABLE. The purpose for this synopsis is to conduct market research to help identify capable, potential sources and to establish if this unrestricted requirement can (other than sole sourced). The synopsis and solicitation, if issued, will be made available on FedBizOpps (http://www.fbo.gov). It is the potential offeror's responsibility to monitor FedBizOpps for issuance of any future solicitation that may result from this Sources Sought Synopsis. NAICS Code: 237990 Other Heavy and Civil Engineering Construction Small Business Size Standard: $36.5 million Product and Service Code (PSC): Y1PZ Construction of Other non-building facilities Project Magnitude: Between $100,000.00 and $250,000.00 GENERAL INFORMATION: The U.S. Fish and Wildlife Service (USFWS) Contracting and General Services (CGS) Region 1 has a requirement to procure a firm fixed price order for a contractor to provide all labor, equipment and materials (with the exception of those listed as provided by the government in the scope of work below) to perform all work required to construct an asphalt surfaced ABA accessible hiking trail on McNary National Wildlife Refuge in Burbank Washington (Walla Walla County). Work to be completed within 60 days from issuance of notice to proceed. SCOPE OF WORK: 1.0 Project Location: McNary National Wildlife Refuge Burbank, WA 2.0 Scope of Work: Contractor shall provide all labor, equipment and materials (with the exception of those listed as provided by the government) to perform all work required to construct an asphalt surfaced ABA accessible hiking trail on McNary National Wildlife Refuge as specified herein. Appendix A shows the overall layout. 2.1 Existing Conditions: Existing conditions where the trail shall be built is quite variable in composition and the work required thereof. Surfaces include sand, rock, and soil composition normally found toughout this dryland sagebrush community. 2.2 Escorted Site Visit for Bidders: It is recommended that all bidders arrange for, and attend, an escorted site visit prior to submitting their bid. Variable existing conditions shall affect the work required. Failure to understand the local existing conditions will not be grounds for additional monies. To attend the escorted site visit, a site visit date/time and where to meet will be set forth in the solicitation document. 2.3 Pre-Construction Meeting: Within 15 days following award, the Contractor shall attend a preconstruction meeting at McNary National Wildlife Refuge. The specifications and specific layout of the trail will be discussed at the site where the trail will be constructed. The Contractor shall submit their work schedule/ safety plan at this time. 2.4 Paving Standards: A mixture of rock, soil, and/or sand shall be removed to the depths necessary to meet the finish grade requirements below. A long term/long lasting weed barrier cloth will be installed. Gravel bases shall extend a minimum of 4 inches and trail edge will have a gentle slope with no steep drop off. Gravel bases and edging shall be rolled to achieve a compaction rate of 92 to 95%. Excess aggregate segregation must be raked off to achieve a smooth surface. A soil sterilant shall be applied carefully beneath all surfaces to be paved. Caution shall be exercised during spraying such that there is minimal plant damage beyond the gravel base of the trail. Spraying shall be done by a currently licensed applicator following applicable State Regulations and manufacturers guidelines for the soil sterilant used. A spray log as required by the Washington State Department of Agriculture shall be provided to the Government. Proposed herbicide mixes must be selected from a list of chemicals approved for use on National Wildlife Refuges and approved by USFWS staff in writing. Finish grades shall be within an inch of the surface grades. Surface grades where the pavement meets existing pavement shall match the road surface. Where the new asphalt abuts existing asphalt, the existing asphalt shall be cut as necessary to allow for a clean crisp joint. Sprawled or loose pieces of asphalt shall be removed, and the edges thoroughly cleaned. A tack coat shall be applied to all edges of existing asphalt. All paving shall consist of a Class A mix of asphalt. The asphalt paving shall be minimum 2 inches thick. Cross slopes shall be no less than 2% and shall not exceed 5%. All surfaces shall either have a slight cross slope or be slightly crowned to prevent pooling of water on the finished asphalt surface. To ensure that a trail is not designed as a series of steep segments, no more than 30 percent of the total length of the trail may have a running slope exceeding 1:12 (8.33 percent). The running slope must never exceed 1:8 (12 percent). Resting intervals must be provided more frequently as the running slope increases. This trail shall follow Architectural Barriers Act (ABA) guidelines. 2.4.2 Trail Base: The base for the trail bed shall consist of a minimum 4 inch thick compacted layer of 1 A inch minus crushed rock over a long term weed barrier underlayment. The base shall be a minimum of 4 feet wide for freestanding trail. 2.4.3 Trail Paving: The trail surface shall be a minimum 2-inch thick layer of asphalt paving, and shall be a minimum of 4 feet wide with gravel on each shoulder that begins level with the asphalt and gently slopes away and no steep edges toughout the length of the trail. Running slope (grade may never exceed 12 %). No more than 30% of the total trail length may exceed 8.33% slope. Resting intervals shall be provided where trail grade exceeds 5%. 2.4.4 Trail Construction Details: The route of the trail is roughly staked out in the field, and is shown on Appendix A. During portions of the trail, slight bank stabilization shall occur in areas of cuts and fills to prevent erosion. Stabilization shall consist of sloping banks of cuts and fills. The Contractor shall attempt to preserve the natural vegetation along the trail wherever possible, and keep the construction disturbance to a minimum. All other waste materials generated, shall be removed from the property and properly disposed of by the Contractor. This includes old asphalt, concrete, and cleanings from equipment etc. The map illustrates Phase 1, Phase 2, and Phase 3 of the trail. We anticipate implementing all phases of the trail. However, this SOW focuses on Phase 1 and Phase 2 of the trail as funding permits. If desired, a copy of the complete Statement of Work including the map can be obtained by emailing Karl Lautzenheiser at karl_lautzenheiser@fws.gov Culverts Culverts shall be installed where needed. 2.5 Rest Area/Pullouts Construction Details: Every 1000 feet a minimum of 60 x 60 inches of passing/resting space must be provided. The slope may not exceed 2% in any direction of the resting space. If the trail exceeds 5%, running slope a passing/resting area must be provided (60 x 60 inches). 3.0 Removed Vegetation: Removed vegetation shall be properly disposed of. All vehicles accessing the refuge must control for the spread of noxious weeds. 4.0 Construction Services: Invasive species prevention: Ground disturbing activities, vegetation removal, importation of fill material, and projects using outside contractors pose a high risk of introducing additional non-native, invasive species to Refuge lands. The following precautions must be taken before and during trail construction activities: Any imported materials (sand, gravel, or soil stabilization materials) must be obtained from sources within 35 miles of the Tri Cities, Washington area to minimize the potential to introduce new invasive species. Fill material must be pulled from below the top 6" of any piles to avoid transport of the upper and typically most infested layers of material. Personnel vehicles, and equipment must ensure that they are not transporting soil, seeds, vegetation or other materials potentially harboring non-native species. Before entering the work site, personnel (clothing and gear) and equipment (vehicle interior and exterior) must be free of dirt and plant material. Before leaving the work site, personnel should inspect and remove loose material. Use of compressed air for equipment cleaning is only allowed at the work site for post-activity cleaning. The most efficient and effective process for minimizing risk with large equipment is to leave it on site for the duration of project activities. Technical POC will visually inspect equipment prior to use on Refuge and can require that it is taken off site and cleaned if necessary. During construction activities, maintain and use a maximum of two project entry sites. When possible, park equipment in areas already cleared of vegetation or in a single designated area. Minimize disturbance of existing groundcover to greatest extent possible. Following the Issuance of the Construction Contract, the contractor shall: Provide a project schedule reflective of the critical path and other phases of the work. Possess and maintain, for the duration of this project, a state license as a general contractor in the State the project is located, if required by the state. Provide supervision, labor, materials, equipment, tools, construction equipment and machinery, inspection, testing, start-up, water, heat, utilities, transportation, and other facilities and services necessary for proper execution and completion of the Work, whether temporary or permanent and whether or not incorporated or to be incorporated in the Work. Have at least one qualified supervisor capable of reading, writing, and conversing fluently in the English language on the job site during working hours. Perform all construction activities efficiently and with the requisite expertise, skill, and competence to satisfy the requirements of the Contract Documents. At all times, the contractor shall exercise complete and exclusive control over the means, methods, sequences, and techniques of construction. Utilize Subcontractors who are duly licensed and qualified to perform the work consistent with the Contract Documents. Government may reasonably object to contractor's selection of any Subcontractor. Assume responsibility for quality control of its own work and work performed by its subcontractors and their sub-subcontractors. The contractor shall provide and pay for the services of an independent construction materials testing laboratory accredited by an acceptable laboratory accreditation authority. Any independent testing laboratory shall be authorized to perform work in the state where project is located. Government may reasonably object to contractor's selection of laboratory. Assume responsibility for the proper performance of the Work of Subcontractors and all acts and omissions in connection with such performance. Nothing in the Contract Documents is intended or deemed to create any legal or contractual relationship between Government and any Subcontractor or Sub Subcontractor. Coordinate the activities of all Subcontractors. If Government performs other work on the Project or at the Site with separate contractors under Government's control, the contractor will reasonably cooperate and coordinate its activities with those of such separate contractors so that the Project can be completed in an orderly and coordinated manner without unreasonable disruption. Minimize creation of construction, deconstruction, and demolition waste. Minimize factors that contribute to waste such as over-packaging, improper storage, ordering error, poor planning, breakage, mishandling, and contamination. Develop a Waste Management Plan to ensure that existing site and building materials are reused, salvaged, or recycled. Dispose of all materials not salvaged, reused, or recycled legally, off-site, in licensed disposal facilities. Record Drawings and Specifications: Maintain one set of specifications, for record purposes, on the project site while work is in progress. Clearly and accurately, record the as-constructed work in red. During normal working hours toughout the duration of the contract, promptly furnish information and provide reasonable facilities and access for obtaining information respecting: the character of the materials, condition of the work-in-progress, number of workers employed, their pay rate, time worked, inspection reports and test results from sampling and testing laboratories, and similar information. Government buildings and other facilities are not available for storage of contractor's materials, equipment, and tools except for designated staging areas. Government owned equipment is not available for contractor's use to accomplish any Work. Housing for workers and campsites are not available on site. Furnish all temporary facilities and utilities needed including heat, light, power, water, telephone, sanitary facilities, job offices, material-handling equipment, temporary construction aids, and storage enclosures; except if suitable water is present at the site, it may be used for construction purposes at no cost if it does not adversely affect the operations of the station. The contractor is responsible for all temporary connections and disconnections. Government furnished electricity is not available for contractor's use. 4.1 Communication: The intent of the communication process is for the contractor to address all Submittal Reviews for compliance with the construction documents. This allows the contractor to maintain Quality Control. However, in this process, the FWS Project Manager must be in the information loop for Quality Assurance purposes. Note: Any delays resulting from FWS questions/stoppages due to a lack of information flow from the contractor will not be entertained for monetary damages. 4.2 Payment Procedures: Payment: Payment will be made for approved work performed in accordance with the contract requirements under the items listed in the Schedule of Items and based on the approved Schedule of Work. Payment Request Data: 4.3 Project Safety: The contractor shall comply with all applicable federal, state, and local environmental laws and regulations. This condition applies to, but is not limited to, laws and regulations governing noise levels, air and water quality standards, erosion control, surface runoff, and cultural resources. The contractor shall provide erosion control methods (such as watering dry soils) and appurtenances (such as silt fence) as necessary to prevent wind-borne dust and waterA borne silt from leaving the immediate work area. The contractor shall immediately stop work if paleontological, archaeological or historical remains (including burials or skeletal material) are encountered, and immediately notify the Construction Representative, COR, and Contracting Officer. The Contracting Officer will notify the Regional Archaeologist so the provisions of 36 CFR 800.7 (Resource Discovered during Construction) and other relevant laws are followed. Work will cease in the immediate vicinity until permitted to resume by written order from the Contracting Officer. Work in other areas may proceed as approved by the Contracting Officer. The contractor shall protect adjacent vegetation, property, structures, and improvements from damage. See Section I of the solicitation /contract. Heavy equipment operated on FWS roads and parking areas shall comply with highwayA legal load limits unless explicitly approved otherwise. Clearing limits and working limits shall be limited to the designated trail path and as approved in the field. Do not remove any trees without prior COR field review and approval. If no clearing limits are indicated, contact the COR for clarification. Coordinate with the local FWS staff to select a construction staging area. Construction equipment and operations shall be contained within the work limits and staging areas. 4.4 Closeout Procedures: Training: Thoroughly familiarize the local FWS staff with the gravel/asphalt improvements and train them to be proficient in overall system operation and maintenance. Final Inspection: Submit a request in writing to the requesting the Final Inspection. Notify the COR at least 10 calendar days prior to the anticipated date of completion of all work. The COR will proceed with Final Inspection as promptly as practicable. The time required for such Final Inspection and for making any corrections as a result thereof shall be included in the contract performance time. The contractor's representative responsible for the work shall be present at the Final Inspection and shall submit a preliminary list of unfinished work prior to Final Inspection. See Section E of the solicitation /contract. b. Closeout Documents: Submit a complete set of specifications that clearly indicates the as-constructed work. After completion of the work and prior to final payment, submit a Release of Claims (Form DI-137 provided by the Contracting Officer), properly executed by the contractor, releasing claims against the United States arising out of this contract, other than claims specifically excepted from the operation of the release. See Section I of the solicitation /contract. 5.0 Government Responsibilities: Government will, toughout the performance of the Work, cooperate with contractor and perform its responsibilities, obligations, and services in a timely manner to facilitate contractor's timely and efficient performance of the Work and to not delay or interfere with contractor's performance of its obligations under the Contract Documents. Government will provide timely reviews and approvals of interim submissions and Construction Documents consistent with the turnaround times set forth in contract terms. Exhibit A: McNary Paved Trail Phase 1 - Phase 2 X Phase 3 JC INSTRUCTIONS TO RESPOND TO SOURCES SOUGHT SYNOPSIS: Prior Government contract work is not required for submitting a response to this synopsis. Firm's responses to this synopsis shall be limited to ten (10) pages and at a minimum, shall include the following information: 1. Name and address 2. Point of contact name, phone number and email address 3. CAGE Code and DUNS Number (if applicable) 4. Interest in working as a prime contractor, subcontractor or other (please explain) 5. Capabilities: Firms shall demonstrate their ability to meet the requirements in the section titled `CAPABILITIES.A 6. Business size based on the listed NAICS Code, as well as any socioeconomic categories (Small Business, 8(a), HUBZone, WOSB, EDWOSB and SDVOSB) Responses will be shared within the Government's project team, but otherwise will be held in strict confidence. Interested firms shall respond to this synopsis no later than 2:00 PM Pacific Standard Time (PT) on May 30, 2019. All responses shall be submitted electronically to the Contract Specialist, Karl Lautzenheiser (karl_lautzenheiser@fws.gov). 140F0119R0011 Department of the Interior Fish and Wildlife Service Region 9 Headquarters
5/16/19, 4:29 PM